Transcript Document

PowerPoint Made Simple
John J Toman
Director, UTIA Information Technology
Overview




Delivering Effective Presentations
Designing a Presentation in PowerPoint
Features of PowerPoint
PhotoShow Demonstration
Top 10 Reasons for Using
PowerPoint
10. Effective
organizational tool
9. Text effects provide contrast and emphasis
8. Can put on the web
7. Save $$ on transparencies
6. Animation features helps hold attention
5. Integrate text, images, sound and video
4. Appeals to many types of learners
3. Easy to make last-minute modifications
2. Discover the meaning of Carpel Tunnel Syndrome
1. Bill Gates does it
Presentation Goals


Transfer knowledge and
skills from presenter to
audience
Help viewer focus attention
on presentation
Student Retention






10% of what they read
20% of what they hear
30% of what they see
40% of what they see and hear
70% of what they say
90% of what they say and do
Keys for Successful Delivery






Plan carefully
Do your research
Know your audience
Time your presentation
Practice, practice, practice
Speak comfortably and clearly
PowerPoint Presentations





Are easily changed
Can incorporate text and images
Add animation effects
Easily stored, shared, reused
Presentation is exportable to the
web
Designing a Presentation




Good design is critical to success
Text guidelines
Clip art and graphics
Multimedia usage
Tips for Good Design







Standardize slide design
One thought per slide
Include only necessary information
Landscape orientation is usually best
Consistent effects and transitions
Have appropriate number of slides
Color choices are important
Text Guidelines



5 – 7 Words per line/lines per slide
Font size between 20 – 40 points
Choose fonts carefully

Fancy fonts difficult to read
 Serif vs. Sans-Serif


Use sentence case
Highlight important information with
color
A
T
Clip Art and Graphics

Many sources






Clip art on CD
Pictures from the web
Digital/scanned Photos
Choose appropriately to compliment text
Limit number on each slide
Edit pictures before importing
Use, Don’t Abuse Multimedia




KISS principle
Movement can focus views attention
Too much may distract audience
Avoid large graphics and movies when possible
Example
PowerPoint Features



Views
Design Templates
Insert multimedia





Pictures and clip art
Sound, movies
Animations
Action settings
Builds and transitions
Features
Tips for Creating a PowerPoint a
Presentation
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Use index cards to storyboard your presentation.
Gather all materials for presentation
Store presentation and all media in one folder
Use outline mode to enter in the text
Add pictures, video, sound, animations, etc
Apply a slide design
Review presentation to make sure everything fits
Apply animations to the items on the slides
Apply transitions to the presentation
Review presentation and make adjustments
Practice, practice, practice
Resources/References

General


http://office.microsoft.com/
Tips & Tutorials









http://www.davis.k12.ut.us/etc/cathy/sldshw.htm
http://oregonstate.edu/instruction/ed596/ppoint/pphome.htm
http://www.mightycoach.com/articles/powerpoint/
http://www.tutorialbox.com/
http://www.roadtools.com/tips.html
http://www.fgcu.edu/support/office2000/ppt/
http://www.actden.com/pp/
http://www.science.iupui.edu/SAC98/ppt.htm
http://www.powerpointbackgrounds.com/powerpointtutorials.htm
Resources/References

Templates and Backgrounds



Clip Art & Fonts




Microsoft Design Gallery Live: http://office.microsoft.com/clipart/
http://www.animationfactory.com/
http://www.fontfreak.com/index2.htm
Plug-Ins


http://www.brainybetty.com/
http://www.soniacoleman.com/templates.htm
http://www.bitbetter.com/photoshow.htm
Design



http://www.rdpslides.com/pptfaq/index.html
http://www.3m.com/meetingnetwork/presentations
http://mason.gmu.edu/~montecin/powerpoint.html
Questions?
Normal View



Combines outline, slide
view and notes view
Enter text in outline
Add pictures, animations,
sound directly on slide
Slide Sorter view




Organizes slides
Click and drag slides in order
Apply transitions and builds
Can copy slides from one
presentation to another
Using Design Templates
View > Master > Slide Master





Slide master keeps slides
consistent
Set background, colors,
fonts, etc
Customizing a slide background
Save as a template
Share templates with others
Inserting Multimedia
Insert > Picture/Movies and Sound


Select from gallery or file
Control how movies play




Looping, click to play,
rewind
Keep with presentation
Other objects like charts,
graphs, word art
Find multimedia on
Internet
Action Settings
Slide Show > Action Settings



Click on item to give
action
Set words or clipart as
Action Settings
This could point to
another slide, another
presentation, play a sound
or run another program
Man Singing
Slide Builds - Animation
Slide Show > Custom Animation




Reveals text and
multimedia
Keeps audience from
reading ahead
Use same builds for all
slides
Animate images
Slide Transitions
Slide Show > Slide Transition



Use transitions and
custom animations to add
pizzazz to your show
Use same slide transitions
for uniformity
Limit use of sound with
transitions
Return
Action Settings
Return
Bad Bad Bad
•This is not the way to present to
your audience
•If you have to many bells and
whistles your audience will become
annoyed
•The may even throw stuff at you
•Or walk out of your presentation
Return