Transcript PROCUREMENT REFORM WITHIN THE CAYMAN ISLANDS …

PROCUREMENT REFORM WITHIN
THE CAYMAN ISLANDS
GOVERNMENT SYSTEM
Current Challenges





Economic downturn
Making every dollar count
Ensuring value for money
Balancing the needs of their organization
with the funds available
Process must be open and transparent
Reforms in the Procurement Process




Review and revision of the Public
Management and Finance Law and the
Financial Regulations
Review of the requirements of the tendering
process - the Open Tender Process Booklet
Procurement focused conference
Formal Training for persons involved in
procurement
The Public Management and Finance
Law and the Financial Regulations


Procurement process in the Cayman Islands
reviewed and amended in 2005, 2006 and
2007.
Process is governed under the Public
Management and Finance Law (2005) and
the Financial Regulations (Amended 2006
and 2007).
Financial Regulations


Depending on the cost of the service, supplies or
assets the procurement process is required to
follow specific procedures.
All Ministries, Portfolios, Statutory Authorities
and Government Companies, the Office of the
Complaints Commissioner and the Audit Office
are required to offer for public tender contracts
for the purchase of supplies, services and assets
over CI$50,000.
Financial Regulations



Contracts with a value of CI$250,000 must
be referred to the Central Tenders Committee
Contracts with a value of CI$50,000 $249,000 must be referred to a Department
or Ministry Tenders Committee
Contracts under $50,000 do not have to be
tendered but in most instances require at
least three quotes
A Review of the Tender Process



In 2008 and 2009 the Central Tenders
Committee reviewed the tendering process
CTC produced a 36 page document entitled
“Open Tender Process” which provides
detailed guidelines regarding the tender
process
The document is available to all government
entities and to the public
Tender Phase







Broken down into 6 sections which are:
Tender Preparation
Tender Issue
Bid Receipt
Bid Opening
Bid Evaluation
Tender Recommendation and Award
Open Tender Process




The booklet provides information regarding the
importance of each phase
It indicates the various steps within each phase
It outlines the persons responsible and the
requirements for each phase
The booklet can be accessed at
http://www.gov.ky/pls/portal/docs/PAGE/CTCHOME/POLI
CY/CTC%20TENDERING%20BROCHURE%20FINAL.P
DF
Procurement Conference



In 2009, the government of the Cayman Islands
provided training to procurement staff in the Civil
Service through a three day conference
The conference was open to all government
entities involved in procurement
Presentations were given by various overseas
organizations involved in procurement reform
and effective procurement practices
Procurement Conference


The Chief Secretary, publicly stated the need
to raise procurement to a higher level within
government
The conference was used to launch formal
training for civil servants as government
recognized that this was critical to improving
procurement
Formal Training – Chartered Institute
of Purchasing and Supply (CIPS)





Formal training provided in 2009 and will continue in
2010
Training provided by CIPS
CIPS is a not for profit organization that operates as
a Chartered Body in the United Kingdom.
Largest professional body representing the
purchasing & supply chain management profession.
Has 50,000 members in 134 countries and in 2008
received 50,000 exam entries.
CIPS Qualifications in Purchasing and
Supply





Level 2 Introductory Certificate in P&S
(GCSE / “O” Level)
Level 3 Certificate in P&S (“A” Level)
Level 4 Foundation Diploma in P&S (1st year
of Honours degree)
Level 5 Advanced Diploma in P&S (2nd year
of Honours degree or Ordinary degree)
Level 6 Graduate Diploma in P&S (Together
with L4 & L5 equated to UK Honours)
Training in 2009 and 2010


In 2009, Civil Servants involved in procurement
were taught Level 2 and Level 3 of the CIPS
Purchasing and Supply course and sat Level 2
and Level 3 examinations in purchasing and
supply
In these challenging economic times, the cost of
travel and accommodations for the lecturers has
resulted in a review of the most cost effective
and practical way of continuing to deliver the
CIPS course
Training in 2010


The government has liaised with CIPS and is
offering a new pathway for learning with an
aim to reducing the cost of training while still
ensuring training
The new learning pathway will provide civil
servants with 24/7 CIPS tutor support and
immediate and anytime access to the CIPS
Learning materials
The Way Forward




For procurement to be successful it must
have:
The support of the Government
Adequate training
Updated and effective laws
Conclusion

As countries experience the economic
challenges and budgets are drastically cut,
the public sector must find adequate ways to
ensure that every dollar counts while
obtaining value for money