Transcript Miami Dade Partnership

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Orientation
Overview
Our Vision is to eliminate disparities and improve health
outcomes for all people living with or at risk for HIV/AIDS.
Partnership Orientation Goals
1. Provide an introduction to the Partnership and its
functions
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2. Review the goals and missions of the Partnership
3. Introduce committees, their functions and organization
4. Review the responsibilities of members
5. Introduce terms, concepts and governing documents
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Partnership Mission & Goals
•
Assess the community’s needs with regard to HIV/AIDS
prevention, housing, health and support services
•
Establish methods for obtaining input on community
needs and priorities which may include public meetings,
conducting focus groups and convening ad hoc panels
•
Develop a community-wide comprehensive plan for
HIV/AIDS, consistent with that of the State of Florida
and Miami-Dade County
•
Assess the efficiency of the administrative mechanism in
rapidly allocating funds to the areas of greatest need with
the County - “Administrative Assessment”
Partnership Mission continued . . .
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•
Hold an Annual Needs Assessment
– 3 or 4 meetings in July
– What are the needs of PLWHA in the community?
– How much money was spent on care and treatment, housing, and
support services in the past year?
– What sources of funds and programs are available to the
community?
•
Establish priorities
– Rank CORE services from MOST important to least important
– Rank SUPPORT services from MOST important to least important
•
Allocate funds
– How much money is needed for each of the established priorities?
– Will the money be spent in the areas of greatest need?
Structure
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Miami-Dade County
Mayor and Board of
County Commissioners
Elected
Officials
Miami Dade HIV/AIDS
Partnership
Ryan
White
Part A
Ryan White
Part B/ADAP
and General
Revenue
HOPWA
PLWHA
(Part A Clients)
Service
Providers
The Partnership is an advisory board to the Miami-Dade County Mayor and the
Miami-Dade County Board of County Commissioners (BCC)
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Planning Council Member
Dos and Don’ts
Don’t
Lobby
Receive donations
Raise funds
Do
Bring input from the community
Make recommendations
Fulfill duties as outlined in the Bylaws
Parity, Inclusion and
Representation (PIR)
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Membership should reflect PIR
GENDER
RACE/ETHNICITY
•
70% Male
• 47% Black/Non-Hispanic
•
30% Female
Includes Haitians
• 39% Hispanic
• 14% White/Non-Hispanic & Other
Includes Asian/Pacific Islanders and
American Indians/Alaskan Natives (<1%)
Partnership Composition
•
39 Voting Members
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– Chair: Frederick Downs, Jr.
– Chair elect: Cheryl Waterman
•
3 Alternates
•
33% (13) must be PLWHA recipients of Ryan White
Program services (or caretakers) and must reflect PIR
•
Only one representative from each provider agency
can sit on the full Partnership
•
Meets the second Monday of each month from 10:00
a.m. to Noon at the Historical Museum, 101 West
Flagler Street, Downtown Miami
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Member Responsibilities
•
Read and abide by the Partnership Bylaws
– The Bylaws are the Governing document of the
Partnership
•
Sign and abide by the Code of Conduct
•
Attend New Member Orientation within 3 months
•
Attend Ethics Training within 3 months
•
Reply to meeting notices
•
Review materials in advance
•
Come prepared to meetings
Committee Organization
Miami Dade HIV/AIDS Partnership
Chair: Frederick Downs, Jr.
Chair elect: Cheryl Waterman.
Executive Committee
Care and
Treatment
Committee
Community
Coalition
Committee
Housing
Committee
Rev. Leroy Smith, Jr.
Barbara Kubilus
Jocelyn Jauregui
vacant
Ed McGowan
vacant
Strategic Planning
Committee
Michele Wyatt-Sweeting
Frances Fernandez
Medical Care Subcommittee
Oral Health Care Subcommittee
Dr. Michael Wohlfeiler
Dr. Lourdes Illa
Dr. Robert Johnson
Dr. Michelle Soheil
Committee Composition
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Executive Committee
– 10 Members
• Partnership chair and chair elect are Executive
Committee chair and chair elect
• Standing committee chairs and chairs-elect are
additional 8 members
•
Standing Committees and Subcommittees
– 24 members including chair and chair elect
Officers
•
•
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•
The officers of the Partnership, committees and
subcommittees are the chair and chair-elect
No officer shall serve as chair or chair-elect of more
than one committee
The Partnership
–
–
•
One officer must be a PLWHA
Officers cannot represent grantee organizations or
funded Ryan White agencies
Standing Committees
–
–
One officer should be a PLWHA
One officer must be a Partnership member
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Officer’s Responsibilities
•
Preside at all meetings including making sure
discussion follows agenda, members speak one at a
time and in the order of the queue and following
Robert’s Rules of Order.
•
Sign correspondence which the Partnership has
authorized.
•
Partnership chair can appoint members to committees
with ratification by full board.
•
Represent the Partnership at public or official
functions with Partnership approval.
Executive Committee
• Revise bylaws.
• Review grievances regarding the Partnership's operating
procedures.
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• Coordinate activities within committees.
• Establish rule of conduct for all Partnership and
committee meetings.
• Act on behalf of the full Partnership in the event of an
emergency when the Partnership cannot meet.
• Meet the first Monday of each month as needed.
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Care & Treatment
Committee
•
Conduct an annual needs assessment.
•
Set service priorities for Part A funds.
•
Plan for and allocate funds to provide services to
people living with HIV/AIDS.
•
Improve planning and coordination of services.
•
Develop and implement care and treatment planning.
•
Meet the first Thursday of each month from 10:00 a.m.
to Noon.
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Medical Care Subcommittee
•
Review data and make recommendations for the Ryan
White Program Prescription Drug Formulary.
•
Address issues of quality of medical care by Ryan
White Program providers.
•
Recommend treatment guidelines and standards of care
for Partnership programs in Miami-Dade County.
•
Meet the fourth Friday of each month from
9:00 a.m. to 11:00 a.m.
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Oral Health Care
Subcommittee
•
Review data and make recommendations for the Ryan
White Program Oral Health Care Formulary.
•
Evaluate and address issues of quality of oral health care
by Ryan White Program providers.
•
Recommend oral health care treatment guidelines and
standards of care for Partnership programs in MiamiDade County.
•
Meet as needed, usually quarterly.
Community Coalition
Committee
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• Collaborate and coordinate with other standing
committees to ensure that decisions represent the needs
of the affected communities of Miami-Dade County.
• Recruit and recommend members for the Partnership.
• Conduct community outreach activities.
• Develop and implement education and outreach
opportunities to educate the community about the
Partnership and its activities.
• Meet the last Monday of each month from 6:00 p.m. to
8:00 p.m.
Housing Committee
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• Provide recommendations to the City of Miami regarding
funding allocations.
• Develop an action plan for inclusion in the City of Miami's
Consolidated Plan.
• Evaluate the effectiveness of the local HOPWA (Housing
Opportunity for People With AIDS) Program.
• Coordinate planning efforts to address housing and housingrelated services for people living with HIV/AIDS.
• Meet the third Thursday of each month
from 2:00 p.m. to 4:00 p.m.
Strategic Planning
Committee
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• Guide and evaluate implementation of the Comprehensive
Plan for HIV/AIDS.
• Develop periodic progress reports to the community and
Partnership describing the local state of the epidemic.
• Develop recommendations on legislative and regulatory
issues regarding funding, policies and rule changes related
to HIV/AIDS and Ryan White Program reauthorization.
• Meet the second Friday of each month from 10:00 a.m. to
noon.
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Meeting Flow and Order
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Meeting Basics
•
Business of the Partnership is conducted through
committees.
•
All meetings are publicly noticed, free and open to the
public.
•
Members are required to attend scheduled meetings.
Note:
– Three (3) absences in a row or five (5) absences total or
per fiscal year constitutes is a violation of attendance
requirements
– Failure to comply with attendance requirements may
constitute removal
Agenda
Monday, August 10, 2009
10:00 a.m. – 12:00 p.m.
Historical Museum
101 West Flagler Street
Miami, FL 33130
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AGENDA
I.
Call to Order/Introductions
Rolando Hallmon
II.
Resource Persons
Rolando Hallmon
III.
Review Agenda
All
IV.
Review/Approve Minutes of July 13, 2009
All
V.
Membership
Rolando Hallmon
VI.
Reports
VII.
A. Grantee Reports
 Ryan White Program
 Ryan White Part B
 AIDS Drug Assistance Program (ADAP)
 General Revenue
 HOPWA
Dan Wall/Theresa Fiaño
John Eaton
Javier Romero
Anneliese Savinovich
Ray Louis
B. Committee Reports
 Care and Treatment Committee
 Strategic Planning Committee
 Community Coalition Committee
 Housing Committee
Louis Robinson
Carol Wilson
Cheryl Waterman
George Tamayo
Standing Business


Assessment of the Administrative Mechanism
Community Events Update
VIII.
New Business
IX.
Announcements


New Partnership Website
Financial Disclosure
X.
Next Meeting: September 14, 2009 at Historical Museum
XI.
Adjournment
Rolando Hallmon
All
Christina Bontempo
Christina Bontempo
Rolando Hallmon
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Minutes
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Robert’s Rules of
Order
• The Partnership and its committees all abide by
Robert’s Rules of Order.
• Motions are made by the committee indicating an action
item.
• A motion must be moved and then have a second. If
not, the motion dies.
• Items on a typical agenda which require motions:
approval of the minutes, committee report motions,
adjournment.
• Motions should not be made in the negative.
• A member must be recognized by the chair in order to
make a motion.
Scenarios
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1. The committee has just reviewed its minutes of March 2nd and
no changes were made. What would a motion to approve the
minutes be?
2. The committee received sweeps of $25,000. There has been a
decision to place the funding in the oral health care and medical
case management service categories, equally. What would a
motion for the funding allocation be?
Questions?
You are always welcome to contact
BSR staff at 305-445-1076
Christina Bontempo
aidsnet.org
 Project Manager/Webmaster
Marlen Hernandez
 Research Assistant and Project Coordinator
Kim Tardalo
 Administrative Staff Support
Thank you!