Transcript 2013 BUDGET PRESENTATION WITH PROJECTIONS FOR 2014

2013 BUDGET UPDATE
PRESENTATION
OCTOBER 9, 2012
MONROE COUNTY BOARD OF
COMMISSIONERS
R. LaMar Frederick, Chairman
William D. Sisk, Vice-Chairman
Michael Bosanac, Director of Administrative Services
OUTLINE OF PRESENTATION
Update of what was provided in 9/25/2012 Preliminary Budget to
Board of Commissioners
1. WHERE WE STAND TODAY (10/09/2012) on 2013
BUDGET + 2014 PROJECTIONS
2. WHAT FIGURES, DATA AND OTHER UNKNOWNS
ARE YET TO BE INCLUDED IN BUDGET
3. MAJOR CHANGES SINCE LAST UPDATE
4. OUTCOME OF BUDGET MEETINGS WITH
DEPARTMENTS/OFFICES
5. FRAMEWORK TO NARROW THE SHORTFALL FOR
THE 2013 BUDGET
APPROXIMATELY 15-20 MINUTES
1. WHERE WE STAND TODAY:
2013 & 2014 BUDGETS AS OF 10/09/12
2013
REVENUES:
$40,575,317
EXPENDITURES: $41,327,004
SHORTFALL
$751,687
2014
$41,036,080
$41,328,073
$291,993
2. BUDGET UNKNOWNS
• HOW TO CLOSE THE SHORTFALL GAP?
A.
ADDITIONAL COST REDUCTION
MEASURES?
 BOARD DISCRETION
B.
OTHER ALTERNATIVES?

BOARD DISCRETION
3. MAJOR CHANGES IN 2013
BUDGET SINCE LAST PRESENTATION
1. ADDED $150,000 OF REVENUE FROM PROPERTY
FORECLOSURE FUND
2. INCORPORATED CUSTODIAL DIVISION CHANGES
SAVING $71,514.
BUDGETED $10,000 OF SAVINGS FOR
TETHERING
3. ADJUSTED PROPERTY/LIABILITY RATES TO GF
OF $192,374 SAVINGS
4. FINALIZED LAST FRINGE RATES FOR ALL
PROGRAMS
MAJOR CHANGES CONTINUED
5. UPDATED CONTRACTUAL DEPUTY SHERIFF
REVENUE-$67,011
6. INCORPORATED PERSONNEL COMMITTEE
CHANGES W/NO GF COSTS & ANY SAVINGS. GF
COSTS WILL ADD TO SHORTFALL BY $62,901
7. RECORDED CONTRA-CONTINGENCY ($196,104)
FOR CBA PROVISIONS
8. RECORDED CONTRA-CONTINGENCY ($152,542)
FOR ADDITIONAL CBA PROVISIONS
2008 vs. 2013 BUDGET PIE
2008 GENERAL FUND BUDGETED EXPENDITURES
PUBLIC WELFARE
1%
LEGISLATIVE
1%
JUDICIAL
15%
PUBLIC SAFETY
37%
STAFF AGENCIES
19%
OTHER
27%
LEGISLAT IVE
JUDICIAL
ST AFF AGENCIES
OT HER
PUBLIC SAFET Y
PUBLIC W ELFARE
2008 vs. 2013 BUDGET PIE (2)
2013 GENERAL FUND BUDGETED EXPENDITURES
PUBLIC
WELFARE
1%
LEGISLATIVE
1%
JUDICIAL
18%
PUBLIC SAFETY
41%
STAFF
AGENCIES
19%
OTHER
20%
LEGISLATIVE
JUDICIAL
STAFF AGENCIES
OTHER
PUBLIC SAFETY
PUBLIC WELFARE
4. OUTCOMES OF DEPARTMENT BUDGET
MEETINGS
• CONDUCTED BUDGET REVIEW MEETINGS
WITH EVERY OFFICE WHO REQUESTED
ONE-NOT ALL DID
• MINOR LINE ITEMS ADJUSTMENTS &
MOVED AMOUNTS BETWEEN LINE ITEMS
• DIFFERENCES IN LINE ITEMS—RELATED
MORE TO STAFFING LEVELS
• FINAL BUDGET ACTION—BD. OF
COMMISSIONERS
5. FRAMEWORK TO NARROW
SHORTFALL-Efforts to date
1. REVIEWED REVENUES SEVERAL TIMES &
ALL REVENUES ARE FINANCE FINAL
AMOUNTS
2. REVIEWED ALL EXPENDITURES WITH
DEPARTMENTS. FINAL DEPT. REVIEWS
DUE IN FINANCE 10/11/12.
FRAMEWORK CONTINUED
3. STAFFING CHANGES YEAR OVER YEAR
INCLUDE:
REDUCTION OF 2 CUSTODIANS
Disability retirement
Regular retirement
REDUCTION OF 2 DEPUTY SHERIFFS
Layoff-School Resource Officer Contract
ended by two (2) schools
FRAMEWORK CONTINUED
4.
CONTINGENCY ACCOUNT: NEGATIVE
BALANCE-FORCES COUNTY TO ACT &
ACHIEVE TARGETS
2012 ADOPTED BUDGET
2013 BUDGET @ 10/9/12
LESS THAN LAST YEAR
$42,550,885
$41,327,004
$1,223,881
BUDGET ACTION PLAN-Consensus
to Close Budget Gap
PRELIMINARY SHORTFALL:
w/10/4 Personnel Cmte.
$751,687
$814,588
REQUIRES BOARD DIRECTION
1.
ASSIST STAFF TO DEVELOP FINAL
DIRECTION FOR RECOMMENDED
BUDGET--TO BE SUBMITTED 10/23/2012
USE OF FUND BALANCE ?
• RESERVES AT 12/31/11:
GENERAL FUND:
UNRESERVED/UNDESIGNATED $5,772,828
BUDGET STABILIZATION
TOTAL RESERVES
$3,033,655
$8,806,483
CALENDAR OF UPCOMING DATES
OCTOBER 9
FULL BOARD ACTS ON
PERSONNEL CMTE. ACTION
OCTOBER 23
PRESENT REVISED BUDGET
TO FINANCE COMMITTEE AS
RECOMMENDED BUDGET
NOVEMBER 1
TRANSMIT NOTICE OF AD
FOR BUDGET PUBLIC
HEARING
NOVEMBER 13
PUBLIC HEARING/ADOPTION
OF BUDGET