Transcript 2013 BUDGET PRESENTATION WITH PROJECTIONS FOR 2014

2013 BUDGET PRESENTATION
WITH PROJECTIONS FOR 2014
SEPTEMBER 25, 2012
MONROE COUNTY BOARD OF
COMMISSIONERS
R. LaMar Frederick, Chairman
William D. Sisk, Vice-Chairman
Michael Bosanac, Director of Administrative Services
OUTLINE OF PRESENTATION
Summary of what was provided in 9/18/2012 Preliminary Budget
1. REVIEW WHAT WAS PROJECTED LAST YEAR
2. WHERE WE STAND TODAY ON 2013 BUDGET
3. RESOURCES OF THE COUNTY FOR THE 2013
BUDGET
4. WHAT FIGURES, DATA AND OTHER
UNKNOWNS ARE YET TO BE INCLUDED IN
BUDGET
5. FRAMEWORK TO NARROW THE SHORTFALL
FOR THE 2013 BUDGET
APPROXIMATELY 25-30 MINUTES
LAST YEAR’S PROJECTIONS FOR 2013
BUDGET
• REVENUES:
• EXPENDITURES:
SHORTFALL
$40,552,672
$42,232,790
$1,680,118
(SEE PAGE 8 OF 2012-2013 BUDGET)
2013 & 2014 BUDGETS AS OF 9/18/12
2013
REVENUES:
$40,348,658
EXPENDITURES: $41,818,158
SHORTFALL
$1,469,500
2014
$40,978,633
$41,827,763
$849,130
PROJECTIONS FROM LAST YEAR ARE IN LINE
WITH WHERE WE ARE TODAY-NO
SURPRISES WITH SHORTFALL
REVENUE REDUCTIONS/CONTINUED
DECLINE
• 2013 REVENUES ARE DOWN 5% OR $2.2
MILLION OVER 2012
• PROPERTY TAXES ARE DOWN JUST UNDER
1% OR $204,000 OVER 2012
• PAGE 9 OF THE PRELIMINARY BUDGET
SHOWS 7 CATEGORIES OF REVENUE -ALL
LOWER THAN THE 2012 BUDGET AMOUNTS
PERSPECTIVE ON RESOURCES OF
THE COUNTY FOR 2013
WHY IS THE FINANCIAL CHALLENGE STRAINING
OUR ABILITY TO MEET PUBLIC SERVICES?
2008 ADOPTED BUDGET
2013 PRELIMINARY BUDGET
$53 MILLION
$40 MILLION
• LESS FUNDING BY $13 MILLION
• OF WHAT IS AVAILABLE IN 2013, APPROX. $3.7
MILLION MORE ALLOCATED TO PENSION AND
RHC OBLIGATIONS
PERSPECTIVE CONTINUED
• REVENUES ARE AT THE LEVEL THE COUNTY HAD
IN 2002; 11 YEARS AGO
• PROPERTY TAXES ARE AT THE LEVEL THE COUNTY
HAD IN 2005; 8 YEARS AGO (Property taxes = 67% of
General Fund Revenues)
GIVES SOME INSIGHT AS TO THE ORGANIZATION
DOING MORE WITH LESS OR AT LEAST WORKING
WITH A LOT LESS.
2013 BUDGET UNKNOWNS
FOLLOWING ITEMS ARE YET TO BE
INCORPORATED INTO BUDGET & WILL
IMPACT THE BUDGET ACCORDINGLY:
1. COST ALLOCATION PLAN RESULTS-WE
EXPECT LOWER OVERHEAD
COSTS/LOWER GF REVENUE
2. STATE HEALTH CARE CAPS-DUE 10/1-INCREASE IN THE CAP OF 3.5%
3. DENTAL RATES-EXPECT MINOR
INCREASE
BUDGET UNKOWNS CONTINUED
4. OUTCOMES OF MEETINGS WITH
OFFICES/DEPARTMENTS-UNLESS BOARD
DIRECTS OTHERWISE, WE WILL ESSENTIALLY HOLD
TO THE FINANCE AMOUNTS
5. OUTCOMES FROM PERSONNEL SERVICES
COMMITTEE MTG. 10/4-ANY NEW COSTS WILL
ADD TO THE SHORTFALL. RECOMMEND ONLY
THOSE POSITIONS OR REQUESTS THAT ARE
FUNDED FROM RESTRUCTURING, GRANTS,
MILLAGE OR NEW REVENUES BE APPROVED. ALL
OTHERS SHOULD NOT BE APPROVED
2013 EXPENDITURE SUMMARY
1.
2.
3.
4.
5.
6.
AS OUTLINED IN THE BUDGET GUIDELINES, WE
CUT EXPENSES IN NEARLY EVERY COST CENTER
STAYED---AWAY FROM EMPLOYEE POSITIONS
OVERALL BUDGET GOAL-TO MAINTAIN
OPERATIONS AT STATIC LEVEL ENTERPRISE
WIDE
CUT OVERTIME
USED ACTUARY RATES FOR PENSION EMPLOYER
CONTRIBUTIONS LESS EMPLOYEE
CONTRIBUTIONS
SAME FORMULA FOR RHC AS 2012 BUT LOWER
OVERALL AMOUNT DUE TO 12/31/11 ACTUARIAL
VALUATION
CONTINGENCY AT $300,000 BASED ON LAST
COUPLE YEARS OF ACTUAL EXPENDITURES
SPECIAL REVENUE FUNDS
• GENERALLY, NO ISSUES. MAINTAIN
OPERATIONS AT CURRENT LEVELS
• AS A TOTAL, LOWER GF CONTRIBUTION BY
$201,362 OVER 2012 BUDGET
• SRF’S HAVE SOME FUND BALANCE BUILT
UP OVER THE PAST FEW YEARS DUE TO
LOWER EXPENSES
• INCLUDE RATIONAL USE OF A PORTION OF
FUND BALANCES IN SRF’S FOR 2013
SPECIAL REVENUE FUNDS CONTINUED
• BIGGEST CHALLENGE IS IN THE INMATE
DORMITORY FUND
DUE TO 2 CIRCUMSTANCES:
A. LOST $140,000 IN FOOD SALE REVENUE
1.
2.
FAIRVIEW
SALVATION ARMY HARBOR LIGHT
B. EXPENDED BALANCE IN INMATE
COMMISSARY FUND LAST TWO YEARS
PAYING FOR A CORRECTIONS OFFICER
POSITION
FRAMEWORK TO NARROW SHORTFALL
1. EXPIRING CBA’S OFFER COST SHARING
FORMULAS
$200,000
2. CUSTODIAL STAFFING CHANGES
DUE TO 2 RETIREMENTS
$60,000
3. CAPITAL OUTLAY BUDGET
SHERIFF PATROL VEHICLES $132,000
ANIMAL CONTROL TRUCK $18,000
FUND PURCHASES FROM PROPERTY
FORECLOSURE FUND BALANCE
$150,000
FRAMEWORK CONTINUED
4. COMPUTER CAPITAL OUTLAY
(FUND $100,000 OF $340,00 FROM
TRANSFER-IN FROM PROPERTY/
LIABILITY EARNINGS)
$100,000
5. ELIMINATE COURTHOUSE SECURITY $88,515
SUB-TOTAL
$598,515
FRAMEWORK SUMMARY
TOTAL FROM PRIOR SLIDE
$ 598,515
PRELIMINARY SHORTFALL
$1,469,500
REVISED SHORTFALL
$870,985
USE OF SPECIAL REVENUE FUND
BALANCES
PRELIMINARY BUDGET ALREADY CONTAINS
THE FOLLOWING AMOUNTS:
FRIEND OF THE COURT
INMATE DORMITORY
PUBLIC HEALTH
CHILD CARE
$ 50,000
$200,000
$210,000
$250,000
FURTHER USE OF FUND BALANCE ?
• CURRENT RESERVES AT 12/31/11:
GENERAL FUND:
UNRESERVED/UNDESIGNATED $5,772,828
BUDGET STABILIZATION
TOTAL RESERVES
$3,033,655
$8,806,483
CALENDAR OF UPCOMING DATES
OCTOBER 4
OCTOBER 9
OCTOBER 23
NOVEMBER 1
NOVEMBER 13
PERSONNEL COMMITTEE
FULL BOARD ACTS ON
PERSONNEL CMTE. ACTION
PRESENT REVISED BUDGET
TO FINANCE COMMITTEE AS
RECOMMENDED BUDGET
TRANSMIT NOTICE OF AD
FOR BUDGET PUBLIC
HEARING
PUBLIC HEARING/ADOPTION
OF BUDGET
BOARD OF COMMISSIONERS
•
•
•
•
GUIDANCE
DIRECTION
POLICY
VISION
QUESTIONS AND FOLLOW UP