Transcript SCHOOL ADMINISTRATION IMPROVEMENT PROJECT (SAIP) …

AAGSA CONFERENCE
TSAA PRESENTATION
SEPTEMBER 2006
TSAA – Tasmanian Schools
Administrators’ Association
• “The united voice of Tasmanian School
Administrators”
• Objective is to provide an effective network of
members for the purpose of fostering interschool
relations and providing appropriate professional
development
• Two key aims are to promote the position of
School Executive Officer as one of significant
professional responsibility and to raise the
profile of the SEO as a significant consultative
group
Membership of TSAA
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Membership is available to the Senior
Administrator in all schools and colleges.
215 members from 217 schools
Affiliated Groups are AAGSA, Clerical
Associations and TSAA regional groups
TSAA Executive:
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Four representatives from the North West Region
Four representatives from the Northern Region
Eight representatives from the Southern Region
Representing primary, secondary, district high and
colleges on a rotation of two years
Consultation with Department of
Education
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Representation on numerous committees for projects
relating to School Administrative Officers. These
committees include:
School Administration Improvement Project (SAIP)
Student Assistance Scheme Strategies Project (STAS)
School Administrative Systems Project (SASP)
Student Information Management Systems (StIMS)
Statewide Department of Education Calendar
School and college records
School Administration Learning & Recognition
Framework (SALRF)
School Finance System Project (SFSP)
Professional Learning
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The TSAA Annual Conference 2006 was an outstanding success
and was attended by 200 delegates, including School Executive
Officers, administrative clerical officers, Department of Education
representatives, and interstate delegates. Sponsorship of $60,000
in cash, goods and services was received. The conference was
opened by Minister for Education, Honourable David Bartlett and
the keynote speaker was the Secretary for Education, John
Smyth.
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Conference 2007 will be held in Launceston from 11th to 13th July
at the Country Club Casino
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Regional professional learning days/forums have been well
attended
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Professional learning opportunities create network opportunities,
support members, increases communication and provide
opportunities for the sharing and growth of the skills of members
SAIP
• The SAIP Project is a partnership between the major stakeholders
with an interest in school administration. The members of this
partnership and their representatives for 2006 – 2007 are:
• TSAA:, SIX ELECTED REPRESENTATIVES, CHAIRPERSON AND
PAST CHAIRPERSON
• SCHOOL CLERICAL ADMIN. ASSOCIAITON
• TASMANIAN PRINCIPALS ASSOCIATION
• COMMUNITY AND PUBLIC SECTOR UNION
• BUSINESS SUPPORT SERVICE
• HUMAN RESOURCES MANAGEMENT BRANCH
• INFORMATION MANAGEMENT BRANCH
BRANCH OFFICES
• Kerrie Moss – Director Human Resources is the
new Chairperson of the SAIP Committee
• SAIP is currently in its 6th year
• $50,000 recurrent funding for this project
What is the role of this body?
• Ongoing consultation & communication
• Key personnel from Dep. Of Education address
the committee on a regular basis
• BSS – play an important role for all admin staff
• Meet 6 – 8 weekly intervals
SAIP – purpose and goals for 2006:
• Foster increased communication between Schools,
Branches and Corporate Services
• Represents the issues impacting on school
administration staff
• Provides the DoE with a sounding board for new
initiatives
• Advises and comments on policy development and
implementation
• Supports change management and the implementation
of new initiatives
• Supports and encourages the professional development
of SEOs and other non teaching staff
• Provides an opportunity for networking and utilising the
expertise/knowledge within the committee
Regular Agenda Items for SAIP Committee:
• HR Issues
• Cluster Update
• School Education Report
• Financial Reporting
• SALRF Review
• School Admin. System Project Update
• StIMS Project
• Professional Learning
• Plus current topics relevant to school
administration, e.g. building regulations, records
and archiving
• SEO Support Programs
• The South – Succession training – 10 schools are
participating in this pilot, SEO to assist clerical staff
to gain the skills necessary to enable them to
assume the role of SEO in an acting capacity when
needed – funding of $2,000 per school – total
funding $20,000
• The North – Buddy Program – utilising SEO as
“buddies” who are also involved in the mentoring
program. Provide specific on the job training to
new SEO’s preferably by an experienced SEO –
funding of $5,000
• The North West – Handover period – preferably
taking place during the last week of the outgoing
SEO’s time at the school – funding of $5,000
• Administrative Award – 4 in total
• Administrative Achievement Awards for non senior
clerical staff
• Two awarded to the South and one each in the
North and North West
• $500 was awarded to individuals to be used for
professional learning opportunities for ALL non
senior clerical staff in the awardee’s school,
including the winner
• Mentoring Program
• This program has now been in operation for over 4
years – providing support to newly appointed
School Executive Officers during that crucial 6 – 12
months in their new positions.
• Celebration of SAIP Achievements 2000 – 2006:
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SALRF Framework
Mentoring Program
Increased Professional Learning opportunities
Ongoing $50,000 funding
Funding of TSAA delegates to attend interstate conferences
Greater Recognition of work of Admin Staff in schools
Greater shared sense of understanding of what goes on in
schools
Huge improvement in channels of communication
Opportunity for healthy debate
Administrative Achievement Awards
Jump Start Program
Familiarisation Visits Central Office
Workforce & Recruitment planning
Standardisation and uniformity
Greatly improved support for colleagues
Student Information Management
System (StIMS)
• The Student Information Management System (StIMS) is
one of a number of components of SASP designed to
provide school staff with detailed and up-to-date
information that is required for the effective management
of schools
• The Steering Committee have been meeting over the
last 2 years and has two representatives from the TSAA
• After a rigorous and exhaustive tender process a product
has been selected. MXL’s eMinerva is the product’s
name and it works in collaboration with Timetabling
Solutions product, Timetabler Version 7.0
• StIMS uses a secure system through which
school staff will enter, maintain, and access the
essential information they need about students. It
will replace and augment the information
currently handled within the SSS module of
SACS
• Web based application
• Features and benefits of StIMS includes a single
database, easier enrolment and data validation,
more accurate data, a flexible system allowing
school decision-making, a flexible and easy to
use reporting system, and built-in Dynamic Alerts
• Trialing in a small number of schools is expected
to take place early in 2007, followed by piloting
of the rollout process
• Rollout to all schools is not expected to begin
before September 2007 and will be negotiated
with schools to suit their individual requirements
and in conjunction with the School Finance
System Project
• Timetabler V7.0 is similar to SACS Timetabler
currently used in schools and is being rolled out
to schools in advance of eMinerva in the second
half of 2006
School Finance System Project
(SFSP)
• Project is guided by the SASP Steering Committee. A
new finance package is required to replace the existing
finance module of SACS.
• The SASP Steering Committee has approved the use of
Technology One Financials as the accounting package
used by the Department
• A SFSP Reference Group has been established and
includes representatives of six Principals and four SEO’s
and a project team
• Information Forums were held over July and August to
meet all interested school staff, including Principals and
School Executive Officers, to discuss the proposed
strategy to replace the SACS Finance Module and
gather information
• The SFSP Reference Group and Project
Team are currently working on business
system analysis, chart of accounts, and
addressing the issues raised in the
information forums
• Consultation and communication are key
threads for the successful implementation
of this project
• The SFSP Reference Group is also the
Reference Group for the StIMS business
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Education in Tasmania
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Early Learning Centres
Special Needs Schools
Primary Schools – Kindergarten to grade 6
High Schools – grade 7 to grade 10, some
with VET courses for year 11, 12 & adults
• District High Schools – Kindergarten to
grade 10 or 12 including TCE & VET
• Colleges – grades 11, 12 , 13, TCE and
VET, and Open Learning
Current Position Descriptions
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School Executive Officer Level 4 Salary $40691 – $44079 with 5
increments. Primary Schools up to 400 students and District High
Schools up to 300 students. Primary Schools up to 300 students and
District High Schools up to 100 students are part time and also only
work 42 weeks.
DUTIES:
Assist in the management of school accounts, including the physical
handling of cash and cheques and their security.
Provide general clerical and administrative support to the Principal/
Specified Teacher.
Provide advice on general financial procedures to the Principal/ Specified
Teacher.
Arrange minor works and repair and maintenance of school facilities and
co-ordinate hire and security of school facilities.
Undertake administrative typing and computer operations as required.
Supervise assigned staff.
• School Executive Officer Level 5 Salary $45787 - $47483 with 3
increments. Primary Schools 400 – 700, District High Schools
301 – 500, High Schools up to 500 students
• DUTIES:
• Provide administrative advice, support and services to the Principal.
• Maintain school records of expenditure and receipts.
• Schedule and supervise the work of office, cleaning and grounds
staff.
• Oversight the maintenance of the school or college inventory and
arrange for servicing and repairs as required.
• Liaise with departmental branches, public bodies, school council,
parents and friends groups and other community services.
• Deal with inward and outward correspondence and supervise the
maintenance of school records.
• School Executive Officer Level 6 Salary $49177 – $50871 with 3
increments. Primary Schools 701 – 900, District High Schools
501 – 700, High Schools 501 – 700 students.
• DUTIES:
• Supervise and co-ordinate the work of office, cleaning and grounds
staff.
• Provide administrative advice and support to the Principal.
• Oversight the preparation of financial statements and resolve
complex financial issues.
• Manage the school/college inventory and arrange for servicing and
repairs as required.
• Liaise with and report to as required departmental branches, public
bodies, school council, parents and friends groups and other
community services.
• Supervise procedures associated with dealing with inward and
outward correspondence and manage school records.
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School Executive Officer Level 7 Salary $52566 – $55915 with 3
increments. Primary Schools >900, District High Schools 701+, High
Schools 701+
DUTIES:
Manage and co-ordinate staff of the school office and school attendants to
provide consistently high levels of administrative, financial management and
operational outcomes.
Provide high level executive support, research and advice on all
administrative issues and liaise with Departmental staff and community
representatives.
Manage, develop and provide advice on the school’s administrative,
financial, physical and human resources including assigned school
residences.
Liaise with Central Office branches and units on administrative matters
including HR management, financial planning, facility management and
information services.
Analyse complex resource management issues and initiatives that will affect
the school as a whole and prepare associated reports, correspondence and
submissions.
Develop and implement procedure statements and guidelines for the use of
all staff to ensure the efficient administration of the service.
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Administration Manager Level 8 Salary $60935 - $62607 with 3 increments. All
Colleges
DUTIES:
Manage and co-ordinate the College’s non-teaching staff to ensure high level
administrative and operational outcomes.
Research, develop, implement and maintain policies and procedures to ensure
effective administrative and support services to the College.
Provide high level advice and recommendations to the Principal and Senior
Management Team, and guidance to all College staff and contractors, on
administrative and related issues.
Manage the College’s service delivery contracts and liaise with service providers and
other public agencies in regard to College requirements and needs.
Undertake a project management role for infrastructure development projects within
the College.
Manage and co-ordinate the college hostel operations, including acting as first
position of contact with the College for parents and hostel staff.
Liaise with other schools, colleges, Central Office branches and other government
departments on the development of effective and appropriate programs, services and
procedures.
Ensure the efficient dissemination of information to all College staff, including the
dissemination of Departmental and government policies and procedures.
Manage the College’s budget and provide advice and reports to the Senior
Management Team on current and predicted expenditure trends and associated
statistics.
Re-Classification
• Employees who consider that their position may be incorrectly
classified should first discuss the matter with their
Principal/Manager. Where employees consider that they have a
case then they should prepare a submission and forward it to their
Principal/Manager.
• If a Principal/Manager considers that a position within their
establishment may be incorrectly classified, they should include a
submission as outlined below with reference to the Establishment
Variation process.
• The submission (from either the employee or the Principal/Manager)
should include:
• A dot point summary documenting how the job has changed in
relation to the current Statement of Duties (and if applicable local
task list), noting that an increase in volume, change in technology or
work assigned as an opportunity for individual professional
development would not be considered sufficient grounds for
reclassification.
• A brief statement against issues 1-7, which are required for the
assessment of the classification of a position.
• If supported, the Principal/Manager should follow the process
detailed in Establishment Management. Please note, any additional
cost as a result of the reclassification will be borne by the
Principal/Manager's cost centre.
• If not supported, the Principal/Manager must still forward the
submission to the relevant Branch Director including reasons why
the submission is not being supported.
• If the Deputy Secretary (Corporate Services) decides that a position
is to be reclassified it will be advertised and filled in accordance with
merit.
• Schools/colleges must pay the difference in level out of the School
Resource Package. All College Administration Managers have been
reclassified from level 7 to level 8. A significant number of Primary
and High School Executive Officers have also sought and been
reclassified, as have some clerical staff in schools.
Workload Issues
• In 2005 the TSAA, CPSU and Department of
Education formed a working party to look at
workload issues
• Outcome was a negotiation between the CPSU
and the Department of Education for increased
interim hours to support school administration in
Primary Schools and District High Schools
• No additional interim hours for High Schools or
Colleges
• Primary schools were then able to be open for
the whole school day each week day
• Department of Education and CPSU still negotiating a log of claims,
including increased hours for school administrative staff
• Schools have lived through an enormous amount of change over the
last two years, after the Department adopted all recommendations of
the Atelier Report, and the implementation of the Essential
Learnings.
• The Essential Learnings Framework is the curriculum framework for
learners from Kindergarten to Year 10 in Tasmanian Government
schools. It is also in use in many non-government schools.
• The Essential Learnings for All Report (Atelier Report) follows a
major review of the way the department provides for students with
special and/or additional educational needs.
To The Future
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New Minister for Education
New Secretary for Education
Refining Our Curriculum
Ministerial Taskforces – Reporting to
Parents Taskforce and Engaging School
Communities Taskforce,
• The Student at the Centre and Supporting
Improving Schools
• Special thank you to Leonie Johnson for
the use of her SAIP Material
• Acknowledgement to the SFSP Project
Team and the StIMS Project Team for
material used in this presentation
• Acknowledgement of material used from
Department of Education Intranet
Debra Scott
TSAA Chairperson