Transcript Slide 1

ESI
GDSS – Digital Signature
Usage
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ESI
Select a corporation from the dropdown list and click `Go`
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ESI
Select a country from the dropdown list and click `Go`
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ESI
Enhance your queries filling out other fields.
From this point you can select other fields
to enhance your criteria but they are
optional fields. Once you are done,
make sure that Ready to search is
checked then click GO to search.
-Country option: this field allows you to
see invoices where P.T.C or T.C are equal
to the country you selected above. In this
example, if you select „By Tax Country
(T.C.)“, the system will search for all
invoices where T.C. Is Finland.
- Buying Company: select one from the
list. It is possible that you find duplicated
names for Buying Company but internally
they are separate companies (they have
unique IDs).
- Supplier numbers: you can type in
supplier numbers on this field. If you do
not remember the number, you can click
the magnifying glass on right and do a
search by name <details on next slide>
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Searching suppliers by name
By clicking the magnifying glass icon you will get a popup window from where you can search
suppliers by name. Type something, include the special character % to act as wild card and
click Go. Here we put 2 % chars because the name we want is somewhere in the supplier
name. If there are suppliers for the country you selected with the text you typed in, then you‘ll
get the screen shown on right. See details on next slide
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Manipulating the suppliers rows found
Once you get the results of your search on
the popup window, you can select the
suppliers by clicking the chek mark buttons
on the left, one by one manually.
Or you can also use the special labels
above:
All – This function will check mark all rows
from the result set automatically for you, as
shown on right.
None – This function releases (uncheck) all
items at once.
More details on the next slide
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Including, excluding with feature `Switch`
Switch – This function usefull when you get
a result set but wants to exclude some
items. Looking at the example, suppose
you‘ve got 9 rows but want to exclude items
1, 3 and 4. The easiest way is to mark them
and click on Switch. All be selected except
items 1, 3 and 4 you checked. If you click
Switch again, you revert the process as
shown.
Use Selected – This function will close the
popup window and paste the items you
checked (if any).
More details on the next slide
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Finalizing and pasting items selected
Use Selected – As said previously you check the items you want to select and click use `selected` as
shown to paste the supplier numbers. Also notice that this is a cumulative process which means you
can repeat the process to add more supplier numbers.
When you have all the supplier numbers listed, you can check `Ready to search` and click `Go`
More details on the next slide
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Results found for that Corporation, Country and Suppliers
As expected you get a list of available invoices for the Corporation, Country and Supplier numbers
you selected previously. From here you can click `Back` and start over or click the magnifying glass
on left to see the invoice details. See next slide for more information.
© 2006 IBM Corporation
ESI
More fields to fine tune your queries
Date: You can also search based on
dates. In this case you need to define
what date are you refering to:
- By Invoice Create Date: this is the date
this invoice was created.
- By Digitally Signed Date : Here the
system will search for `Digitally Signed`
invoices only, specifically on this date.
- When queries are defined, check the
`Ready to search` field and click `Go`
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Learning the details
When you search for invoices you get results of digitally signed and stored only invoices. `Stored
only` is the term to identify the invoices not signed. What is in the file is its image in XML format. You
can even visualize them on your browser. On the other hand Digitally Signed invoices are encripted
data suitable to be validated by a service named Trust Weaver.
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Stored only versus Digitally Signed invoices
Let‘s start with a `Stored Only` invoice. Clickin the magnifying glass as shown will bring another page
with the invoice details. See next slide.
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Downloading a `Stored` invoice
By clicking on any invoice from the list this screen will be presented. Look for a file with extension xml
down below the page in your browser. Here you can follow the instructions on screen to save the
attached file to you local machine in order to validade it later with Trust Weaver service.
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Saving to a local directory
Following the instructions on the details page, you should save the file to a local directory or folder.
Please notice that the system always generates a new unique file name when you click on an invoice
link to see its details. The file name convention is based on internal user id plus the current date and
time at the application server. So it is normal to get a different file name each time you come to this
details page.
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`Stored` invoices details can be visualized in this tool
If you are dealing with a `Stored Only` invoice, you can see the file contents by clicking on the
attachment, as shown here. This is a plain XML formatted file. This type of file is not suitable for Trust
Weaver services. If you try it you will get an error, as we will see later.
© 2006 IBM Corporation
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Working with Digitally Signed invoices
Now let us see the details for a Digitally Signed invoice. Click and save the xml file to a local folder.
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Same process to download and save to a local folder
Right click the attached file and save it to a local folder as shown before
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Choose a folder and save. Better to keep `Stored` and
`Signed` invoices in separate folders
Right click the attached file and save it to a local folder as shown before
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The tool cannot visualize `Digitally Signed` invoices.
Unlike the `Store Only` invoice, if you try to open this file you will get an error. This is correct because
this file is digitally signed and was encripted in the process so your browser cannot understand it. The
picture below shows how a digitally signed file looks like
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We have Trust Weaver services for `Digitally Signed` ones
Now that you know how to search for an invoice, see its details and download the attached XML file
to our local machine, you can take a look at how to validate an invoice or group of invoices with Trust
Weaver web site. This must be done manually since it is an external public service and cannot be
automatically accessed from our application.
Following the detail intructions page, you should open another browser instance and go to
https://tsod.trustweaver.com/test/tseiod/Validate.aspx Let‘s do it now.
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Browsing a local folder to select and validate a file
Still according to our detail instructions page, you should follow the instructions from Trust Weaver
web site to validate your invoices. Remember that only Digitally Signed invoices are accepted.
Let us practice a bit and confirm if it can validate a `Store Only` invoice. We saved before a file
named 01000011VP2008131424390.xml and we know it is not a signed one. But we want to check it.
So we will upload it to Trust Weaver service.
On the Trust Weaver page, click `Browse` and choose that file.
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`Store only` invoices are invalid for Trust Weaver services
After you pick the file, click `Validate` on Trust Weaver page to send the file for validation. As shown
below, it did not recognise the file format sent. So remember: only Signed invoices can be validated.
© 2006 IBM Corporation
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`Digitally signed` are always welcome there
Now let us upload another invoice file this time a signed one we saved before. Click `Validate` and as
expected it is recognised as a valid file.
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Easy your validation process by packaging invoices
You search for invoices, open their details and save them locally. Then you can go to Trust Weaver
and validate them one at a time. Or you can create a compacted (zip) file with all the invoices you
want validate and submit it. For this purpose let us pick some files saved previously and create a
compressed file.
Go to Windows Explorer and access your local directory where the files are. Highlight them and right
click in one of them and choose `Send To | Compressed (zipped) Folder.
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Zip format is accepted all over
As said this creates a ZIP file with all the invoices you highlighted. The file name will be the same as
the file you right clicked over as shown here. Let us upload this zip file to Trust Weaver to test the
`Validate by Group` service.
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Trust Weaver works fine with zipped invoices
We browse and choose our zip file, then we submit for validation. And below you can see the file
names we compressed. Now you can click on `View details` to know more about one invoice.
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They offer other services for `digitally signed` invoices
When you click `View details` you can learn more about that particular invoice as shown on the next
slide.
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Some extra services available
There are many other services available once you click on `View details`. One that is really nice is the
one as `Show e-invoice content in human-readable form`. It allows to visualize and print any invoice.
Check them out.
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Visualizing a `Digitally Signed` invoice. You can even print it
Detail showing invoice in human-readable format.
© 2006 IBM Corporation
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That’s the ESI GDSS usage presentation. A simple
explanation of Trust Weaver services was also included.
Any question about the front end tool and its workflow can
be forwarded to ESI Management.
Thank you
© 2006 IBM Corporation