Transcript Academic Advising Workshop - California State University

Academic
Probation
Academic Advising
Overview
O Understand why you are on academic
probation
O what is academic probation?
O Learn how to calculate your GPA
O Learn CI’s policies
O Other results of being on academic
probation
O Strategies to help you be academically
successful
O Where you can go for help
What is Academic
Probation?
O Academic Probation is a result of a student’s
cumulative or CI GPA falling below a 2.0
O If you have taken classes outside of CI, you
have two GPAs: your CI GPA and your overall
cumulative GPA. If any of the 2 are below a
2.0, you are placed on academic probation
Academic Probation Policy
O Students on academic probation are required
to have mandatory advising.
O An “Advising Hold” is placed on your account,
which prohibits you from adding or dropping
classes.
O Once you have met the mandatory advising process,
your advising hold will be removed.
O Students on probation are limited to 13 units
O Refer to Probation & 13 unit limit FAQs
Other Academic Policies
O Add/Drop Policy
O Only 3 weeks to add or drop classes
O Withdrawals
O Students can only withdraw from classes
weeks 4 through 12 for “serious and
compelling reasons.”
O Note that failing is not a “serious and
compelling reason” to withdrawal
What happens if I don’t get off
academic probation?
O Students will be academically disqualified, if their CI and/or CUM
GPA falls below the following: (after having been on academic
probation previously)
O
O
O
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As a freshman (29 units or less) - 1.50
As a sophomore (30 – 59 units) - 1.70
As a junior (60 – 89 units) - 1.85
As a senior (90 + units - 1.95.
O Students’ records will be evaluated for disqualification at the end
of each semester.
O You cannot be placed on probation for the first time and be
disqualified the same semester.
O Students who have previously been on probation at CI & fall below
the aforementioned GPA will be academically disqualified, even if
the probation and disqualification semesters are nonconsecutive.
How do I get off probation?
O Once your cumulative and/or CI GPA are at
a minimum 2.0 GPA, you will be off
academic probation.
O You must do well enough this upcoming
semester to balance against your current
GPA.
Calculating a GPA
O All attempted units in which you received an
A, B, C, D, F, IC, WU, etc. are factored into
your GPA.
O If you took any courses for CR/NC (i.e. Math
94, Math 95 or Math 399) or received an I,
these are not factored into your GPA or
attempted units.
Calculating a GPA
O Letter grades are assigned grade points. To calculate
your GPA, take your total grade points and divide by
your total units attempted.
Example:
PSY 213
3 units
HIST 270
3 units
SOC 100
3 units
PSY 317
3 units
Total attempted units 12
C5.1 grade points
B8.1 grade points
D
3 grade points
C+
6.9 grade points
Total grade points 23.1
23.1 grade points divided by 12 attempted units =
1.92 GPA
Your CI Transcript
O Go to CI Records
O Then your Student Center
O Go to other academic drop down menu
O Transcript: View Unofficial & click >>
Your CI Transcript
Your CI Transcript
• You will need to identify your total attempted units & current CI GPA
• Your total attempted units are on the term totals/cum totals column; make
note of the red arrow.
• To Identify your class level at the end of the term, refer to the middle column,
blue arrow: these are your completed units – add them to the units you are
attempting this term to determine your total units at the end of this term.
Probationary Semester Action Plan
•
You will be filling out the Probationary Semester Action Plan as you
review the rest of this PowerPoint.
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Start by noting your probation box status
Check off the factors that affected your academic work last term
Identify your attempted units and GPA on transcript
Check off your class level after you complete this next semester
How to find your attempted
units and GPA
The following 4 slides explain how to find the
aforementioned – separated by 3 groups of
students (refer to the one that applies to you)
O Group 1 – you have only attended CI
O Group 2 – you have attended another school (ex.
community college or university), but this was your
first semester at CI, and your CI GPA is deficient
O Group 3 – you have attended another school and
multiple semesters at CI, and your CI GPA is deficient
Group 1: If you have only attended CI
•
Your attempted units are located under the CUM TOTALS (ex. 21)
•
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If you have taken a CR/NC class (excluding Math 94 or Math 95),
deduct it from your attempted units total
Your CI/CUM GPA will be noted next to CUM GPA
Group 2: If this was your 1st semester
•
Your attempted units are located under the TERM TOTALS (ex. 13)
•
•
If you have taken a CR/NC class (excluding Math 94 or Math 95), deduct it
from your attempted units total
Your CI GPA will be noted next to TERM GPA
Group 3: If you’ve attended another school
& multiple semesters at CI
•
You will need to add the attempted units located under the TERM
TOTALS for every semester you’ve attended CI (ex. 16 + 12 = 28)
•
•
If you have taken a CR/NC class (excluding Math 94 or Math 95), deduct it from
your attempted units total
Find your CI GPA in your CARR (Academic Requirements)
Find CI GPA in CARR
O
The CARR can be found in the
Academic Requirements or
Academic Advisement Report
link in your Student Center.
To figure out what is needed to get
off probation . . .
O Go to Academic Advising website
O Then Current Students
O GPA Calculator
1. Enter “Desired GPA”: 2.0
2. Enter your “Current GPA”
3. Enter your “Attempted Units (To
Date)”:
4. Enter Total Units (This Semester”)
{what you’ll take this term excluding
CR/NC classes}
To figure out what is needed to get
off probation . . .
Once you enter Desired GPA, Current
GPA, Attempted Units & Total Units,
you will get the Average GPA needed
to get off probation for this semester.
O Enter this GPA (ex. 2.35) on your
Probationary Semester Action under
the “Semester GPA needed to get off
probation”
O At the bottom, it will show you the
average grade you need to receive (ex.
C+ to B- average)
O
To figure out what is needed to get off
probation . . .
If you will be repeating a class . . .
1. Choose the “Units” the class is worth
2. Choose the “Grade” of the class you
are repeating
3. Then press calculate.
*Repeating classes improves GPA faster
What if I don’t think I can attain the
semester GPA goal to get off probation?
O Under “Desired GPA,” change the
GPA to the minimum GPA needed
to avoid academic disqualification
for your class level (refer to slide 6)
O Enter this GPA (ex. 2.91) on your
Probationary Semester Action Plan
under the “Semester GPA needed
to avoid academic disqualification”
O If you still do not think you can
attain this GPA, repeat a class for
this semester.
Repeating a Class
O Quickest way to raise GPA (especially for F, IC
or WU grades).
O May repeat up to a total of 12 units at CI for
grade forgiveness. Beyond 12, 12 additional
units will be averaged into the GPA. This policy
may only be used on grades of “WU”, “F”, “D-“,
“D”, “D+”, “C-“ or “IC”.
O This policy may not be used on grade of “C” or
higher, “I” or failing grade as a result of
academic dishonesty.
O Individual classes can only be repeated once
Conditions for Repeating Classes
O Required class in your major, and major
requires “C” or better
O You know you could be successful in the class,
if you spend enough time studying or go to
tutoring
O You’re likely to get academically disqualified if
you do not repeat a class
O You do not have to repeat the class with the
same professor, (unless he/she is the only one
who teaches the class)
When not to repeat a class
O You have changed your major
O You will spend 50% of your time on this
class – just to get a “C,” and would only
have 50% of time left between your other
classes
O You are positive that you cannot pass said
class even with extra tutoring
O You have already repeated the class once
What else is affected by being on
Academic Probation at CI?
O Financial Aid
O Check out the Financial Aid FAQs website for
information about meeting “Satisfactory Academic
Progress” (SAP)
O Scholarships
O Usually have minimum GPA requirements to attain and
maintain
O Campus clubs
O To be a club officer, you must have a 2.5 GPA
O Transferring to another 4-year institution
O Cannot be admitted to another school if you are not in
good standing
O Mental Health – it can be stressful to be on probation
A few things to consider at the
beginning of each semester
O Course load
O Choose a manageable load, considering your other
responsibilities: work, family, etc.
O 13 units limitation
O Students on academic probation cannot be enrolled
in more than 13 units. Refer to Records’ FAQs.
O Limit social time
O Reduce work hours, if possible
O Talk with your professors
O Use office hours
What happens if your GPA does
not improve?
O Depending on your class standing, you
may be subject to academic
disqualification. This means you must
take courses through Open University at
CI to bring up your GPA if you choose to
return to CI.
O If you are not disqualified and your GPA
remains below a 2.0, you will still be on
academic probation.
Where to go for help
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Academic Advising Center
The Learning Resource Center
STEM Center
The Writing Center
O CI Writing Guide
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Career Development Services
Student Health Services
Personal Counseling Services
Educational Access Center/DRP
Financial Aid
Housing and Residence Life
Professors, Faculty Advisors
How to Study website
www.studentlingo.com/csuci
Plan(s) of Action/Student
Commitment
Check off and complete what you will plan to
do this semester to improve, get help, etc.
End
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