Transcript Document

Iowa Support System for Schools and
Districts in Need of Assistance
Phase II: Diagnosis
AEA 267
September 2011
Today, you will . . .
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Increase your understanding
of the Diagnosis Phase.
Access several tools for
diagnosis.
Experience working with a gap
analysis.
Work through the six steps
that set the stage for action
plan goals.
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Our Norms for Today
Ask questions
Learn by doing
Apply to your own work
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
The Phases of the Support for Schools and Districts
Identified in Need of Assistance (SINA & DINA)
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Phase I – The Audit
 Phase
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II – The Diagnosis
Phase III – The Design
Phase IV – The Implementation (and
Monitoring)
Phase V – Monitoring and Assessment
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Using Data as a Lever for Change
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Data can uncover problems that might otherwise
remain invisible.
Data can convince people of the need for change
Data can confirm or discredit assumptions about
students and school practices
Data can get to the root cause of problems, pinpoint
areas where change is most needed, and guide
resource allocations.
Data can help schools evaluate program
effectiveness and keep the focus on student learning
results.
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Six Steps of Diagnosis
1. Review and refine current reality
2. Determine the desired state
3. Complete a gap analysis
4. Determine the root cause(s)
5. Identify and prioritize solutions
(Instructional/Professional Development
solutions must be research-based.)
6. Determine KASAB for each stakeholder group…
*Some districts/schools call this “determining opportunities for improvement” or
“hypothesis/prediction statements.”
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 1:
Review and Refine Current Reality
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Review the audit.
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Priority Grid Tool
Review student achievement data.
Request additional data as needed.
Organize and analyze multiple sources/points of
data for deeper understanding..
Document prioritized areas from the audit and the
refined current reality on the Diagnosis Worksheet.
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Activity for Step 1:
Review and Refine Current Reality
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Review of the Audit Profile
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Use the building audit profile to determine
strengths and challenges revealed
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Focus your discussion on those areas identified
as areas for further study.
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Create/Revise “the current reality” on the
Diagnosis Worksheet based on information
provided.
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Questions about Step 1 of the Diagnosis
Phase…
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Six Steps of Diagnosis
1. Review and refine current reality
2. Determine the desired
3. Complete a gap analysis
state
4. Determine the root cause(s)
5. Identify and prioritize solutions
(Instructional/Professional Development
solutions must be research-based.)
6. Determine KASAB for each stakeholder group…
*Some districts call this “determining opportunities for improvement” or “hypothesis/prediction
statements”
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Definition of Desired State
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Desired state is the picture of your school that you
wish to reach after the completion of your school
improvement process (your action plan).
The desired state we have all agreed to reach and
be held accountable to is . . .
 Determined collaboratively
 Based on research, best practices, and
promising practices
 “Doable” in the near future
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 2:
Determine the Desired State
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Consult expert content specialist(s)
Review research
Develop the picture of your desired state
Document the desired state on the
Diagnosis Worksheet
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 2:
Determine the Desired State
Examples of Research to Review
 Iowa Content Networks
 Expert Content Specialists
 United States Department of
Education Clearing House http://www.whatworks.ed.gov/
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Activity for Step 2:
Determine the Desired State
 Collaborate
to develop common
expectations of the desired state
 Document
the desired state
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Questions about Step 2 of the Diagnosis
Phase…
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Six Steps of Diagnosis
1. Review and refine current reality
2. Determine the desired state
3. Complete a gap analysis
4. Determine the root cause(s)
5. Identify and prioritize solutions
(Instructional/Professional Development
solutions must be research-based.)
6. Determine KASAB for each stakeholder group…
*Some districts call this “determining opportunities for improvement” or “hypothesis/prediction statements”
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 3:
Complete a Gap Analysis
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Summarize Current Reality
Summarize Desired State
Identify deficits or the gap between desired state
and current reality
Identify themes and patterns across deficit
areas/gaps, using “Questions for Areas of
Concern” document
Document the gap analysis on the Diagnosis
Worksheet
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Questions about Step 3 of the Diagnosis
Phase…
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Six Steps of Diagnosis
1. Review and refine current reality
2. Determine the desired state
3. Complete a gap analysis
4. Determine the root cause(s)
5. Identify and prioritize solutions
(Instructional/Professional Development
solutions must be research-based.)
6. Determine KASAB for each stakeholder group…
*Some districts call this “determining opportunities for improvement” or “hypothesis/prediction statements”
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Definition of Root Cause
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The deepest underlying cause, or causes,
of positive or negative symptoms within
the area of concern that, if dissolved, would
result in elimination, or substantial
reduction, of the symptom.
Source: Root Cause Analysis – School Leader’s Guide to Using Data to
Dissolve Problems – Paul G. Preuss
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 4:
Determine the Root Cause(s)
 Given
what you identified in your gap
analysis, determine the critical
cause/effect relationships from your
prioritized areas
 Document
the root cause(s) on the
Diagnosis Worksheet
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Questions about Step 4 of the Diagnosis
Phase…
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Six Steps of Diagnosis
1. Review and refine current reality
2. Determine the desired state
3. Complete a gap analysis
4. Determine the root cause(s)
5. Identify and prioritize solutions
(Instructional/Professional Development
solutions must be research-based.)
6. Determine KASAB for each stakeholder group…
*Some districts call this “determining opportunities for improvement” or “hypothesis/prediction statements”
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 5:
Identify and Prioritize Solutions
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Identify possible solutions related to root causes - if
the solution is related to instruction or professional
development, it should be research based
Prioritize based on research (e.g., greatest impact
on student achievement, response to intervention)
Document the solution(s) on the Diagnosis
Worksheet
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 5:
Identify and Prioritize Solutions
Guidelines for Prioritizing Solutions:
 Will the implementation of this solution address our
school’s/district’s area(s) of concern and underlying
reasons for them?
 Will the proposed solution have a great impact on
students’ learning?
 Are resources (i.e., people, time, money) available to
implement this solution?
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Step 5:
Identify and Prioritize Solutions
Guidelines for Prioritizing Solutions:
 Do the advantages outweigh the disadvantages if we
implement this solution?
 Could this solution be modified without impacting the
effectiveness to best meet the needs/interests of our
students, their families, our teachers, our
classrooms, our school, and our district?
 Is everyone who is part of the challenge also a part
of the solution?
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Activity for Step 5:
Identify and Prioritize Solutions
Other questions you might consider for each solution:
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Will the implementation of this solution address our school’s/district’s
areas of concern and underlying reasons for them?
Will the proposed solution have a great impact on students’ learning?
Are resources (i.e., people, time, money) available to implement this
solution?
Do the advantages outweigh the disadvantages if we implement this
solution?
Could this solution be modified without impacting the effectiveness to
best meet the needs/interests of our students, their families, our
teachers, our classrooms, our school, and our district?
Is everyone who is part of the challenge also a part of the solution?
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Questions about Step 5 of the Diagnosis
Phase…
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Six Steps of Diagnosis
1. Review and refine current reality
2. Determine the desired state
3. Complete a gap analysis
4. Determine the root cause(s)
5. Identify and prioritize solutions
(Instructional/Professional Development
solutions must be research-based.)
6. Determine
KASAB for
each stakeholder
group…
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Types of Change
 Knowledge
 Attitude
 Skill
 Aspiration
 Behavior
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AEA 267 Support System for
Schools and Districts in Need of
Assistance ©2011
KASAB
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Knowledge
Conceptual understanding of information, theories,
principles, and research
Attitude
Beliefs about the value of particular information or
strategies. I believe …(what is in your head).
Skill
Strategies and processes to apply knowledge
Aspiration
Desires, or internal motivation, to engage in a
particular practice. I desire… (what is in your heart).
Behavior
Consistent application of knowledge and skills. (you
will use these behaviors in writing formative and
summative evaluation questions).
KASAB – An Example for Your Review
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Type of Change
for Teachers
Example
Knowledge
I understand problem-solving strategies
Attitude
I believe all students can learn to problem solve
Skill
I can apply the steps for math problem solving
Aspiration
I desire to teach all students to problem solve
Behavior
I apply daily research-based strategies to solve
problems
AEA 267 Support System for
Schools and Districts in Need of
Assistance ©2011
The Action Plan – Key Components of Implementation
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Changes or Impact on
Stakeholders and the Data
to Inform Those Changes
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Students
Teachers
Administrators
Parents
Others
AEA 267 Support System for
Schools and Districts in Need of
Assistance ©2011
Activity for KASAB
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Take a look at your solutions; select one
Select at least two audiences influenced by
that solution
 e.g., students, teachers, principals, central
office, parents
Now complete a KASAB for each of the
audiences of solution
AEA 267 Support System for
Schools and Districts in Need of
Assistance ©2011
Questions about the KASAB
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AEA 267 Support System for
Schools and Districts in Need of
Assistance ©2011
Six Steps of Diagnosis
1. Review and refine current reality
2. Determine the desired state
3. Complete a gap analysis
4. Determine the root cause(s)
5. Identify and prioritize solutions
(Instructional/Professional Development
solutions must be research-based.)
6. Create KASABs for each of the stakeholders . . .
*Some districts call this “determining opportunities for improvement” or “hypothesis/prediction
statements”
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Questions about the Diagnosis Phase…
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011
Assignment
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Fine tune what you have started today
Complete the diagnosis of other areas of
concern that were not addressed today
Send completed diagnosis worksheet to
Stacie [email protected] so this
document can be shared with content
specialists in preparation for design work
Iowa Support System for Schools
and Districts in Need of
Assistance ©2011