Nutrition Cluster Performance Monitoring Review Workshop Findings 4

th

April 2014 ARON HOTEL.

Nutrition Cluster - South Sudan

The Process

1. Planning

 In consultation with the Global Nutrition Cluster, the country team consulted with OCHA and agreed on the timelines for the survey (Dates)

2. CCPM Survey

 The cluster coordinator completed a Cluster Description Report online.  The cluster coordinator and cluster partners each completed separate online questionnaires as well (Dates)  The Global Nutrition Cluster compiled and analysed the survey results and produced a Cluster Description Report and Preliminary Coordination Performance Report. These two were shared with partners (Dates). Nutrition Cluster - South Sudan

Next Steps for the CCPM

3. Cluster analysis and action planning

 In a half a day meeting, the cluster will discuss and finalize the Cluster Description Report and Coordination Performance Report, and develop an Action Plan.

4. Follow-up and Monitoring

 The Cluster Strategic Advisory Group will continually review the Final Coordination Performance Report and Action Plan.  The Coordination Performance Report and Action Plan will be presented to the HCT and global cluster, to identify support requirements.

 The cluster will continue to monitor the implementation of its Action Plan at regular intervals .

5. Ideally, the cluster should report to the HCT on the progress every quarter.

Nutrition Cluster - South Sudan

Response rate among partners

Partner type International NGOs National NGOs UN organisations National Authority Donors Others Total

Number partners responding 13 Total number of partners 29 Response rate (%) 45% 5 3 0 1 1 23 10 3 1 4 2 49 50% 100% 0% 25% 50% 47% Nutrition Cluster - South Sudan

Scores and Colour Coding

Score Performance Status

> 75% Good 51-75% 26-50% ≤ 25% Satisfactory, needs major improvement Unsatisfactory, needs major improvement Weak Nutrition Cluster - South Sudan

1. Supporting Service Delivery

IASC core functions 1.1 Provide a platform to ensure that service delivery is driven by the agreed strategic priorities Indicative characteristics of functions

Established, relevant coordination mechanism recognizing national systems, subnational and co-lead aspects; stakeholders participating regularly and effectively; cluster coordinator active in inter-cluster and related meetings.

Performance status

Good

1.2 Develop mechanisms to eliminate duplication of service delivery

Cluster partner engagement in dynamic mapping of presence and capacity (4W); information sharing across clusters in line with joint Strategic Objectives.

Good

Comment: ‘’… there are unnecessarily too many partners in a particular area and one wonders on the issue of overlapping rather than complementing….’’ “My organization has received support from the cluster on the State cluster coordination role and on job support for the state coordination physically done by the national team”

Nutrition Cluster - South Sudan

2

. Informing strategic decision-making of the HC/HCT for the humanitarian response

IASC core functions Indicative characteristics of functions 2.1 Needs assessment and gap analysis (across other sectors and within the sector)

Use of assessment tools in accordance with agreed minimum standards, individual assessment/ survey results shared and/or carried out jointly as appropriate.

2.2 Analysis to identify and address

Joint analysis for current and

(emerging) gaps, obstacles,

anticipated risks, needs, gaps and

duplication, and cross-cutting issues.

constraints; cross cutting issues addressed from outset.

2.3 Prioritization, grounded in response analysis

Joint analysis supporting response planning and prioritization in short and medium term.

Performance status

Good Satisfactory Unsatisfactory No comments.

Nutrition Cluster - South Sudan

3.

Planning and strategy development

IASC core functions 3.1 Develop sectoral plans, objectives and indicators directly supporting realization of the HC/HCT strategic priorities 3.2 Application and adherence to existing standards and guidelines 3.3 Clarify funding requirements, prioritization, and cluster contributions to HC’s overall humanitarian funding considerations Indicative characteristics of functions

Strategic plan based on identified priorities, shows synergies with other sectors against strategic objectives, addresses cross cutting issues, incorporates exit strategy discussion and is developed jointly with partners. Plan is updated regularly and guides response.

Use of existing national standards and guidelines where possible. Standards and guidance are agreed to, adhered to and reported against.

Funding requirements determined with partners, allocation under jointly agreed criteria and prioritization, status tracked and information shared.

Performance status

Good Good Satisfactory

Comment: “ The nutrition cluster was the first in the December allocation to actively update its members. The PRT and the SAG Were adequately brought to speed on the board discussions”.

“Limitation of budget is a big challenge compared with the actual needs, sometimes it is not clear how the prioritization is done”

Nutrition Cluster - South Sudan

4

. Advocacy

IASC core functions 4.1 Identify advocacy concerns to contribute to HC and HCT messaging and action Indicative characteristics of functions

Concerns for advocacy identified with partners, including gaps, access, resource needs.

Performance status

Weak

4.2 Undertaking advocacy activities on behalf of cluster participants and the affected population

Common advocacy campaign agreed and delivered across partners.

Weak

Comment: “Cluster mostly use the INGOs to participate in advocacy activities and they do not ask the NGOs/CBOs to participate in advocacy activities”.

Nutrition Cluster - South Sudan

5.

Monitoring and reporting

IASC core functions 5.1 Monitoring and reporting the implementation of the cluster strategy and results; recommending corrective action where necessary Indicative characteristics of functions

Use of monitoring tools in accordance with agreed minimum standards, regular report sharing, progress mapped against agreed strategic plan, any necessary corrections identified.

Performance status

Satisfactory Comment: “I think the cluster personnel are too few against the partners hence should see how e.g the M&R officer will be able to continuously monitor partners” “ Our NGO was not fully asked to participate in response plane by the cluster”.

Nutrition Cluster - South Sudan

6.

Contingency planning/preparedness.

IASC core functions 6.1 Contingency planning/preparedness for recurrent disasters whenever feasible and relevant.

Indicative characteristics of functions.

National contingency plans identified and share; risk assessment and analysis carried out, multi-sectoral where appropriate; readiness status enhanced; regular distribution of early warning reports.

Comments: Performance status

Satisfactory

1. “I have not seen the preparedness plan; it may exist but am not aware of it”.

2. “This is done through the CRP”

Nutrition Cluster - South Sudan

7.

Accountability to affected population

IASC core functions Indicative characteristics of functions Performance status

Disaster-affected people conduct or actively participate in regular meetings on how to organize and implement the response; agencies have investigated and, as appropriate, acted upon feedback received about the assistance provided. Satisfactory

Comments: “We have our own mechanism of receiving complaints of beneficiaries and community where we work with local authorities to resolve the issues”. ‘’ I am not aware of any mechanism of complaint being put in place”.

Nutrition Cluster - South Sudan

Group Work

The team will divide into seven groups to:-

1. Discuss and if necessary amend the Cluster Description Report. 2. Contextualize the findings of the Preliminary Coordination Performance Report (narrative comment boxes). 3. For each of the seven cluster functions identify actions for improvements 4. On the basis of these discussions, a Final Cluster Description Report and Final Coordination Performance Report will be produced. Nutrition Cluster - South Sudan

Group work: each group should

• Review and amend the Cluster Description as relevant to the function assigned to the group • Review the performance status of the function (color coded in green/yellow/orange/red, and the more detailed scoring of the various questions related to the function) • Identify what worked well for that function • Discuss possible constraints as well as support requirements for that function • Identify other issues relevant to cluster performance that were not included in the survey • Identify and prioritize any improvements for that function • Add inputs from the plenary feedback Nutrition Cluster - South Sudan

Plenary discussion

• The groups should report back in plenary (15 min each); • Seek feedback and endorsement on the recommendations from each of the working groups for each of the functions • Jointly agree on up to 5 priority follow-up actions to improve performance of any weak core functions (prioritize recommendations, but at least address all functions that are below satisfactory performance). • Identify who should be tasked with following up on each recommended improvement action and by when. It is important to allocate responsibilities at the meeting. • Identify opportunities, constraints and/or request support, if needed.

Nutrition Cluster - South Sudan