Transcript Textbook Request Procedures - Escambia County School District

State-Adopted Textbook Requests
Procedures and
Policies
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Who places textbook orders?
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
The textbook coordinator should oversee and
submit all textbook requests.

Teachers, department chairs, and others can
submit requests to the textbook coordinator
and/or assist the coordinator with completing
the requests. However, only the textbook
coordinator, or his/her alternate, should
submit the requests to Media Services.
State-Adopted Textbook Orders
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
State adopted textbooks can be found via
Florida School Book Depository.

Use the FSBD website and following
procedure to produce state-adopted textbook
requests.
Visit Florida School Book
Depository (http://www.fsbd.com) to
search for books and create an
order form.
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For all state adopted textbook
orders, you should create an order
request form using the FSBD
website. This simplifies the ordering
process by automatically calculating
your order.
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To create a printable order
request, you must log-in. The
user name is ECSD Texts
and the password is 1234.
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Once you have logged in,
you will be asked what kind
of order you want to create.
Select the first option:
School District Order
Attachment.
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Enter the FSBD Code in
this field. Then click, Add
this Item.
Note: You can use your
FSBD catalog and notes as
a reference.
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Verify that this is the item you intended to request, and
enter the Quantity Charge and/or Quantity Free.
If you have additional items to order, go back to the Enter
FSBD Code field and type in the next FSBD Code.
At any time, you can click the Calculate Order button for
an updated total.
Remember to save your order frequently. Click the Save
button at the bottom of the page.
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Once the order is saved, a document number is assigned. Write
this number down so that you can retrieve the order later.
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To retrieve a saved order that
has not been finished, click the
Print, Modify or Clone an
Order or Requisition link.
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The Edit an Existing
Order screen will appear.
Type in the document
number, then click
Submit.
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On this screen, you can edit your
order. As always, remember to
save. When your order is
complete, you can click the red
Finish button.
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Complete the
Ship To and Bill
To fields as
shown. In the
Ship To,
Attention field,
type the name of
your school.
Note: Another
school’s name
may be in this
field. If this is the
case, be sure to
replace it with
your school
name.
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Important: In the
Special
Shipping/Billing
Instructions, type
the Document
Number. This
number will then
appear on the
saved/or printed
order form.
After
completing
all the
information
on this
page, click
the Finish
Order
button.
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Also, on this page,
you will be asked if
you would like to
add an estimated
shipping charge.
Select No.
The final order
form has been
created. This form
can be saved and
printed for your
records.
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You can print a copy of this
order request for your records.
Go to the File menu, then
select Print.
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To save an electronic copy of
your order, click Save As. In
the File Name field, include
your school name and the
document number
(YourSchool_DN79722).
In the Save as type field,
select Web Page, HTML only
(*htm, *html).
Then click Save.
Note: To view this document
later, you will need to open the
document in Internet Explorer.
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Now that your request is complete, you can simply email the
request to [email protected]. In the subject line,
be sure to include your school name and document number for
your FSBD order. Also, be sure to cc your principal.
Request that are not sent from the textbook coordinator and/or
are not CCed to the principal will be returned to the school
without approval.
All that is required is the document number. You do not have to
include a saved copy of the order. We can access your order
via the document number (in this case, 79722).
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District Approval Email


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Media services will review the request and
make any changes needed (due to transfers
or errors).
An approval email will be sent to the school
stating that district personnel (Sandi Lyle) will
place the order. The document number will
be referenced and an electronic copy of the
order will be attached for the school’s
records.
Barcoding Kit
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
Based on the order, a barcoding kit will be created
by media services. This barcoding kit will contain
identifying information (titles, ISBN numbers) and
barcodes for the items added to your inventory.

Please use the contents of the kits to barcode your
new materials. Then, check these items out to the
appropriate teachers and/or students.