Transcript Document

Applewood Hockey Association
‘A’ & ‘Gold’ Coaches Meeting
April 22, 2008
Strong Hockey Development
1030 Kamato Road, Mississauga
Agenda of Meeting
• We will quickly cover the following:
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Upcoming Tryouts
Coaching Credentials/Courses
Team Officials Registration
Police Records Check
Team Budget/ Finance Reporting
MHL Codes of Conduct
AHA Coaches Handbook
Support for House League teams
Sponsorship fees
Discipline & AHA Complaint Procedure
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Coaches Survey
Jackets and Sportswear
Referee Complaint Form
Goalie Clinic
Practice Ice Allocation
Rink Duty
Tournaments
Refund Policy
Releases
Permission to Skate Forms
Criteria used in Coach Selection
• Congratulations on being selected as our “A” and “Gold” Coaches for
the upcoming 2008-2009 hockey season. We thank you in advance for
your commitment. The Coaching Committee looked at the following
when selecting its roster of coaches for this coming season:
– Coaching Credentials (past coaching experience)
– References
– Coaches Survey scores
– Any disciplinary actions taken at any time during last season
• Against team players
• Against coaching staff
– Attendance at Coaches meetings and Rink Duty
– Conduct with Applewood Board of Directors
– Budgets/Finances regularly submitted to the AHA Treasurer
Coaches Credentials/Courses
1.
All Team Officials need to have the Abuse and Harassment Certificate in order
to be an approved team official.
2.
All “A” Teams and all Gold and Red Teams MUST have one Team Official
qualified in the Hockey Canada Safety Program. For purposes of this Rule,
the Hockey Trainers Certification Program (“HTCP”) offered by the Hockey
Development Centre Ontario is equivalent to the Hockey Canada Safety
Program. In other words, these teams MUST have a trainer on the bench.
3.
The Head Coach of any “A” Team must have as a minimum the CBET Development 1 Certification. Development 1 is the certification required by
Hockey Canada for all 'A', 'AA' & 'AAA' hockey coaches.
4.
To cover those situations where a Team’s coaching staff is new to the MHL,
the effective date for such certifications will be December 15 of each Season.
5.
The Applewood Hockey Association will be investigating possibly conducting a
Coaches certification course and/or an Abuse and Harrassment “Speak Out”
certification course before the start of next season.
Course Dates and Locations can be found on our website and/or the MHL website
Police Records Check
• All Head Coaches and their staff (Assistants, Managers,
Trainers) will be required to undergo a Police Records
Search
• Applewood is registered on the “Vulnerable Sector Search
Agency List”
– No Cost to you (for residents of Brampton and Mississauga)
– It is the “requester” who fills out the form and personally submits
it to Peel Police (i.e. not Applewoods’ Directors)
• We will inform you when processing will begin and where
to pick up your forms
We will enforce this with every team –
disciplinary actions will be taken if not abided to
AHA Confidentiality Agreement
• As part of their role as directors of the Applewood Hockey
Association, the board of directors agree to maintain the
confidentiality of any information relative to individuals it
collects during the 2008-2009 hockey season and not to
divulge this information in any way to anyone outside the
board of directors.
• The Board of Directors also agrees to destroy all
confidential information taken in the course of its term (so
long as it is no longer of use to any incoming executive).
• The President, Mark Zizek, certifies having acknowledged
this confidentiality agreement.
AHA Guide to Quality Coaching
• Can be found on our Applewood Website under Coaches
Corner
• Very Important Reference Material
– Lists key practices the AHA would like to see in all of its
coaching staff
– Is the foundation of questions asked on our mid year Coaching
Survey
– Outlines important topics such as
• Equitable playing time
• Convening period
• Is referred to when handing out disciplinary action such as
reprimands, suspensions or expulsions
Coaches Manual (on Applewood Web Site in “Coaches Corner”)
1. Coaches Meetings
2. Mississauga Hockey League (MHL)
3. Applewood Website
4. Team Website Policy
5. Admission to MHL Games
6. Applewood Trophies Display
7. Convening (For House League teams)
8. Player Registration
9. Team Officials Registration
10. Rink Duty - How to perform Rink Duty & Rink Duty Responsibilities
11. Coaching Clinics - CBET Coach Stream for "A“ Coaches
12. Hockey Trainers Clinics - Certificate Program
13. Dressing Room Conduct
14. Equitable Play Policy
15. Coaches Survey
16. End of Season & MHL Playoffs
17. Team Fundraising
18. Applewood Board of Directors
19. Key Association Fundraising Events
20. Applewood Hockey Association Constitution
21. Players' Names on Sweaters
22. Team Captains, Alternate Captains (and putting C's & A's on sweaters)
23. Calling Up Players from Affiliate Teams
24. Sponsors
25. Mentor Coaches
26. Exhibition Games (Within and outside the GTHL)
27. Tournaments
28. Suspension Appeals and Suspension Codes List
29. Medical Information Sheets
Upcoming “A” and “Gold” Tryouts
• ‘A’ tryouts are from May 1st to 4th, Novice ‘Gold’ tryouts are on May
3rd and 4th
– All teams must arrange for their own on-ice personnel to run their
tryouts. The AHA will not provide this for you.
– We encourage you to have at least a 5 to 10 minute game situation
type drill such as a 4-on-4 to complement skill drills
– If your team is picked after the 2nd tryout, you may use the 3rd
allotted time as a team practice but the players must still pay the
$10 tryout fee
• House League tryouts (TBA – first weekend after Labor day)
– The “A” level Head Coach for the same age category (along with
his staff) is responsible to conduct the house league tryouts drills
– As such, please plan those drills and consult with the house league
coaches to see if they want any particular drills
Upcoming “A” & “Gold” Tryouts
• Sequence of events
– $10 fee for each child trying out, for each tryout
– All players must wear full equipment for the tryouts (including neck
guards)
– Team Officials Registration Form to be completed by the coaching staff
(deadline by June 1st, 2008)
– Draft Team Budget(s) available for viewing by parents/guardians wanting
to join the team
– Player and parent/guardian reads and signs MHL Codes of Conduct Letter
• Particular to ‘A’ tryouts
– Player card is completed and player fee is submitted to Registrar
• Particular to ‘Gold’ tryouts
– Letter of Commitment is completed by the parent/guardian (on our
website) and Registration Form is completed. Player fee is submitted to
the Registrar
Permission to Skate Forms
• There are two types of Permission to Skate Forms
– Permission to Skate Form – OMHA
• Used for a player that moves to, or wants to play outside the GTHL
(i.e. wants to play outside Mississauga or Metro Toronto area)
– Permission to Skate Form (GTHL - Minor Bantam and above)
• Used for players in Minor Bantam or older who want to tryout for
another team in the GTHL. Player must be a resident of Mississauga
to play in the Mississauga Hockey League.
• No Permission to Skate Form is required within MHL Associations
– Applicable in April
– Permission to Skate Form must have been filled out by President,
VP or other designated director ….. and given to parent/guardian
Team Officials Registration
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Any non-player who will be on the ice or behind the bench during the course
of the season must be registered with the MHL. Volunteers must be certified in
the Hockey Canada Harassment and Abuse (Speak Out) program.
All Team Officials and volunteers must be registered on the Member Services
system. This will indicate their eligibility for an Arena Pass (in the case of
Team Officials) or ensure that they have CHA insurance (in the case of
volunteers). A team is allowed 5 admissions passes if it has a certified trainer,
and 4 if it has no trainer.
No one other than these registered individuals is permitted on the ice or behind
the bench at any time.
Player Registration Fees
• Fees for 2008-2009 are as follows:
– ‘A’ Level:
$ 500 (No change from last season)
– ‘Gold’ Level: $ 390 (Novice “Gold”)
– Houseleague Level:
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Pre-Novice
Minor Novice
Novice
Minor Atom
Atom
Minor PeeWee
PeeWee
Minor Bantam
Bantam
Minor Midget
Midget
Juvenile
$ 350
$ 350
$ 350
$ 350
$ 350
$ 390
$ 390
$ 390
$ 390
$ 390
$ 390
$ 200 (no practices)
Additional
$500 team
sponsorship
Mississauga Hockey League
CODES OF CONDUCT ACKNOWLEDGEMENT
Each Association in the Mississauga Hockey League is required to provide, in writing the
Association, League, and/or City of Mississauga Codes of Conduct in whatever format it
deems appropriate.
These Codes will be made available to each player and parent prior to or at the time he signs
a Registration Certificate.
The player and parent must be afforded an opportunity to review the Codes of Conduct before
a Registration Certificate is signed.
For any Association that utilizes an electronic, on-line method of registration, it will be
acceptable for the Codes of Conduct to be made available for download in an electronic
format subject to the on-line registration program providing the player and parent with a
mandatory check box to be completed stating that he has read and understood the Codes of
Conduct prior to completing the registration process.
Mississauga Hockey League
CODES OF CONDUCT ACKNOWLEDGEMENT
All registered members of the Mississauga Hockey League must read and acknowledge
understanding (and compliance with the codes during MHL and Association activities)
CODES as listed below:
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MHL CODE of CONDUCT
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PARENT CODE of CONDUCT - CITY of MISSISSAUGA
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PLAYER CODE of CONDUCT – CITY of MISSISSAUGA
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COACH CODE of CONDUCT – CITY of MISSISSAUGA
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SPECTATOR CODE of CONDUCT – CITY of MISSISSAUGA
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GAME OFFICIAL CODE of CONDUCT – CITY of MISSISSAUGA
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LEAGUE ORGANIZER CODE of CONDUCT – CITY of MISSISSAUGA
Members under sixteen (16) years of age must have a guardian co-sign the
acknowledgement. Members are required to communicate the Codes of Conduct to
family members who may attend MHL activities for the respective player.
2008-2009 Refund Policy
• The following are the fees the Associations
agreed upon with regards to refunds last
season. Fees for this upcoming season have
not yet been determined but will likely
remain the same.
– $75.00 up to Sept. 1st
– $125.00 from Sept. to Nov.15th
– No refunds after Nov.15th
Releases
• Once a registration card is signed, the AHA will not grant a release to
a player except under compelling and unusual circumstances which
necessitates the severing of such player’s relationship from the Team,
having regard to the best interests of all concerned. The AHA shall
make the determination of the existence of such circumstances in its
absolute discretion
• Per MHL rules, no release may be granted after November 15 of the
current playing season. For any such release to be considered valid in
the case of an “A” player, it must be delivered to the GTHL Office no
later than the close of business on November 15th. No player released
after November 15 will be accepted to play for the current playing
season
• A release form is only valid if signed by the President, Vice President
or other approved AHA Board of Director. Copies of a Release Form
can be viewed on the Applewood website
Support of House League Teams
• “Gold” and “A” Team Head Coaches “are” to be used as
mentors to the House League teams
– Mentor coaches should communicate regularly with House
League Head Coaches under them to see if any assistance is
required
– Perform functions including: knowledge source, leadership
assistance, organizing assistance, offering suggestions and
generally acting as a senior source of leadership in coaching
• The Head Coach for “A” & “Gold” (Harry Patrinos)and the
Head Coach for House League (Michael Raftus) can always be
called upon for any questions or concerns
Team Budget/ Finance Reporting
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Head Coaches are encouraged to develop and present three alternative team
budgets – a low end budget, medium budget and high end budget – at the start
of the season of which an approved budget will be passed by consensus of
votes by the team officials and parents/guardians.
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Your team bank account must be operated under two signatures one of which
must be the team's treasurer. Both signatories must be team parents but cannot
be from the same family or any member of the coaching staff or any relative
thereof. When opening a bank account, please do not use the word
“Applewood” anywhere in the name of the account.
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Where the Board has provided its approval, the team must submit its initial
budget and thereafter bi-monthly statement of revenues and expenditures to
the A.H.A. Treasurer (a Budget Template is available on the AHA website).
In addition, all books of account and bank records may be required to be
submitted to the Audit Committee for review.
Team Budget/ Finance Reporting
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A final financial statement detailing its fundraising activities must be
submitted to Applewood Hockey Association Treasurer as soon as the season
is over. Monies collected by a team by way of additional sponsorships, fund
raising etc. belong to the entire team and are not to be attributable to any
individual member or members of the team and any team funds remaining
unused at the end of the season for which approval was given must be
distributed on a pro rata basis to the team members at the end of that season
and must not be carried forward to the next season. As a non-profit entity, the
team's final bank balance must be zero.
– Important Dates
• Estimated budget at start of season
• Interim financial updates on Sept. 15, Nov. 15 and Jan. 15
• Season end
– Disciplinary actions will be levied on the coaching staff if this exercise in
not conducted properly
A Budget Template is on our Website
Practice Ice Allocation
• Ice time allocation procedure is as follows
– City of Mississauga will provide its ice time allocation
to the MHL in August
– The MHL will then distribute ice time per previous year
usage and growth to the associations.
– “A” and House League teams will be allotted one hour
of practice ice per week as determined by the Ice
Allocation Director. “A” teams may be given a 1½ hour
practice (subject to availability).
– The allocation of times will be at the Ice Allocation
Director’s discretion.
• Outside rink at Chic Murray is also available
Tournaments
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Teams wishing to enter a tournament must do this on-line on the Mississauga Hockey League website under the “Tournaments and Exhibition Centre” tab.
You will be assigned a log-in name and password. You must pay the Tournament Application fee of
$10 by credit card.
Your Tournament Application will be in “pending” status until reviewed by the authorized MHL or
Applewood Association representative and will be either approved or rejected.
You should go back on the web-site to check on the status of your Tournament Application.
Teams cannot enter tournaments during the MHL playoffs.
All tournaments must be sanctioned (ie. GTHL, OMHA, OHF, ODMHA, etc).
“Gold” teams - tournaments are held on weekends and your MHL games are typically held on
weekends. As such, “Gold” teams entering tournaments must request that the MHL reschedule their
team's games during that weekend. This is called an exemption.
Teams are allowed 2 exemptions per year. Therefore, “Gold” teams can only enter 2 tournaments in a
given year.
“A” teams do not play on weekends so they can enter as many tournaments as they wish
Copies of all tournament game sheets must be forwarded to the MHL within 48 hours of the
tournament conclusion. Any and all suspensions not completely served during the tournament carry
over to the player's next regularly scheduled MHL game.
Note: Applewood "NON-CONTACT" teams are NOT PERMITTED to enter CONTACT
TOURNAMENTS
Game Sheets
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Make sure to fully complete the Game Sheet prior to the start of the game
listing ONLY the players eligible to play.
If you use a sticker with the player’s names, make sure you scratch out the
players not playing, especially those under suspension.
All suspended players must be listed under “Suspensions” section along with
the game number being served of the total number of games of suspension
(example: “2 of 7”).
If you are using a call-up, place him on the list and add “AP” (Affiliated
Player) after his name.
Make sure all bench coaching staff is listed at bottom of Game Sheet along
with their respective certification numbers.
Check over your copy of the Game Sheet as soon as you receive it from the
Timekeeper at the end of the game for any errors. If there are errors, address
them immediately with referees and/or timekeeper (especially check the
correct player name & number for suspensions).
Check opposing team’s listing of players, player #’s and suspension list for
any errors or omissions. Report any discrepancies to referees.
Team Sponsorships
• Forms are on our website
– Sponsorship Request Letter
– Sponsorship Receipt
• House League teams (and Gold Teams)***
– The AHA needs to obtain $500 per team for a sponsor's name to appear on
the team’s sweaters. All sponsorship monies raised are used to defray
costs of the Association at large. Gold teams may have an alternate jersey
for tournament but this will be at their own cost. Additional Sponsorship
may help to defray that additional cost.
• ‘A’ and ‘Gold’ Teams
– May decide to have a sponsor per child and this sponsor’s name would
appear on a player’s sweater. All sponsorship monies are used to defray
costs of the team at large.
• All Applewood coaches and team management are encouraged to
solicit new sponsors, should the opportunity arise. Any potential
sponsor should be directed to our Sponsorship Director
Rink Duty
• Please don’t forget your responsibilities towards
rink duty
– Our website will post the rink duty schedule
– Our Coaches Manual describes what you have to do
– If you can’t make it, you are responsible for finding a
qualified replacement (i.e. someone who has taken
Harassment and Abuse training)
– Each team is required to do rink duty 3 to 4 times in a
season
– A one game suspension will be levied on the Head
Coach for any missed rink duty – no exceptions
Discipline & AHA Complaint Procedure
• Available on our website
– Abuse and Harassment Reporting Form
– Complaint Form
– Appeals Form
• Internally, the AHA Executive investigates each complaint and
completes
– AHA Complaint Resolution Form
• Complaints can be of various types
– Team finances
– Head coach or a coaching staff member
– Player
The AHA will enforce its policies and procedures!
Referee Complaint Procedure
• The MHL has a Referee Complaint Procedure to properly
record and investigate referee grievances
– Please use restraint during games. You do not gain the favour of
the referee by yelling. The call will not be changed and you will
undoubtedly by assessed further penalties, ejection and suspension
– The AHA encourages coaches to wait at least 24 hours, and if you
are still adamant about a complaint, then put it in writing – and
submit it to the AHA Discipline Committee
• Referee Complaint procedure on our website
– If it is a subjective call – forget about filling in a complaint
– Legitimate complaints are where erroneous calls have been made;
calls that are inconsistent with refereeing handbooks
Exercise Control over Your Team
• The MHL and AHA are concerned with the following:
– Higher frequency of penalties and suspensions
– Higher number of discipline hearings
– Higher number of informal and formal complaints
against referees, coaches and other players
SOLUTION:
– Coaches should exercise greater restraint
– Coaches should exercise greater control on players
that are at higher risk of getting bad penalties or
suspensions
– Explain the rules to your players AND parents
Coaching Survey
• Coaching Survey will be conducted
– Typically conducted over the Christmas Holidays
– Electronic questionnaires – Web browser
– Parents and parents will each be given the same
questionnaire (but with separate usernames and
passwords
– Two weeks provided to complete it
– Confidentiality is maintained within the Board of
Directors of the AHA
Disciplinary actions will be levied on the coaching
staff if this exercise in not conducted properly
Team Websites
• The head coach of the team must fill out the “Request for
Permission to Develop and Maintain a Team Website”
form and agree to abide by the rules stipulated therein
– Copy can be downloaded from our website
• If the head coach is not granted a permit to construct a
website and does so without the approval of the board of
directors, the head coach will be subject to disciplinary
action by the AHA.
Jackets and Sportswear
Coaches will be informed about the AHA Jackets and Sportswear available to all
of our teams by our AHA Director. Only the AHA- approved jacket and
sportswear supplier can be used by our teams. Applewood Coyotes artwork
will not be given to any coach for the purpose of using an alternate supplier.
Sportswear Sizing
• The first sportswear sizing for the upcoming season will be held in May
• Sportswear sizing will be available at Chic Murray during the 1st week of
September 2008
Sportswear Pick-Up
• All sportswear orders, both team and individual, will be ready and available
for pick-up during the last week of September.
• Payments by cheque to "Applewood Hockey Association" are preferred.
• Payments can also be made by Cash, Visa and Mastercard.
Goalie Clinics
• We can all agree that a goaltender can make or break a
team, especially during the playoffs. To assist all teams last
season, Applewood successfully ran two Goalie Clinics
which are being planned again this upcoming season.
– Our ‘A’ Teams will be given a special rate for these services (and
would have to budget for it)
– House League teams would be provided with these clinics
– An evaluation of each goaltender will be conducted in the early
part of the program and a report is submitted to each coach
addressing the “areas of goaltender improvement”
Strong Hockey Development
• Developed and run by Ken Strong who has 15 years of
professional hockey experience
• Unique hockey skills development training centre
• Provides your players with much more than they can get
out of a regular practice or private lessons
• Improves a player’s skating power, speed, technique and
balance
• Eight stations provide skill development in power skating,
shooting, puck handling, passing, core body strengthening
and conditioning
• Players have fun doing it
Tour of the facility and live demonstration will follow this meeting
On the Lookout for Coaches
• We are always on the lookout for top-notch,
quality coaches to join Applewood to teach
our players.
• If you know of anyone that would be
interested in coaching at the House League
level (i.e. red, white, blue, green), please let
us know.
Future Coaches Meetings
• Please plan on attending our other coaches
meetings, tentatively scheduled for
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Mid September – Houseleague coaches only
Mid November – All AHA Coaches
Mid January – Coaches Appreciation Night
April – “A” and Gold Coaches
Thank you for volunteering to coach
at Applewood.
Our Association appreciates the
efforts you are making in order to
make Applewood a better place for
kids