Transcript OHSU Presentation Template

Welcome to…RAIN
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Dana Director
Date: April 19, 2012
Agenda
Dana Director
• Intros
• Updates & timely information from the units:






Guest – ITG
CTO
RGC
SPA
RATE
ORIO
Research HR
TTBD
CRBO
Office of the VPR
• Q&A
RAIN: 04.19.2012
2
• Guest
– Internet Technology Group
RAIN: 04.19.2012
3
ITG:
Internet Technology Group
Natasha Farvan, Unified Communications Program Manager
Unified Communications (UC)
New Voice Mail 5/19/12
RAIN: 04.19.2012
4
ITG:
Internet Technology Group
Natasha Farvan, Unified Communications Program Manager
• New Voice Mail Go Live Saturday 5/19
– ~12,000 phones, ~8,054 voice mail boxes
• For a good user experience pre-enroll
beginning 5/4
– Setup your voice mail
– Record a greeting
– Record your name in your own voice!
RAIN: 04.19.2012
5
ITG:
Internet Technology Group
Natasha Farvan, Unified Communications Program Manager
Communication
• Instructions & Communication forthcoming
• Unified Communications SharePoint Site
– Live on Friday the 13th of April
– Authoritative Source of Information
– Place to submit questions
• What you can do to help?
– Encourage your staff to pre-enroll before 5/19 go live
RAIN: 04.19.2012
6
• CTO
– Clinical Trials Office
RAIN: 04.19.2012
7
CTO:
Clinical Trials Office
Darlene Kitterman
eCRIS Implementation Timeline
•
•
•
•
•
•
•
•
•
•
•
July 9, 2012 (Go-Live)
Big Brain training available to all users
Knight begins migrating ongoing studies
August 6, 2012
Knight begins mandatory use of CRMS
November 8, 2012
Open CRMS for optional use to remaining Research Community
February 4, 2013
All studies submitted to IRB as of January 1, 2013 require CRMS
June 1, 2013
Target deadline for all existing studies to be migrated to CRMS
RAIN: 04.19.2012
8
• RGC
– Research Grants & Contracts
RAIN: 04.19.2012
9
RGC:
Research Grants & Contracts
Deborah Golden-Eppelein
RGC Staffing Announcements
(A.K.A. - we are sad)
• Jesse Null is leaving RGC as of April 20
• Heather Winters has resigned with her last day being May 9
• Grant & Contract Manager position has been posted and
closed. Initial interviewing has just begun.
• Two Grant and Contract Administrator positions have been posted
and closed. Interviews for these positions have been scheduled.
RAIN: 04.19.2012
10
RGC :
Research Grants & Contracts
Deborah Golden-Eppelein
Just In Time (JIT) Changes
• Changes to electronic JIT business process effective April 20, 2012.
• Clarification that investigators receiving an impact score of 40 or less
will be asked to provide JIT through an automated email from NIH.
• Impact score is NIH wide and doesn't actually tie to individual institute
paylines.
• The JIT link will be active for all grants, but investigators must wait
until requested to submit the JIT package.
RAIN: 04.19.2012
12
RGC
Research, Grants & Contracts
Deborah Golden-Eppelein
Just In Time (JIT) Changes (cont’d)
Important to Remember: This process change will mean that the
likelihood of an award cannot be solely tied to the fact that JIT is
requested, as many of us have been accustomed to.
Notice of Requirement for Electronic Submission of Just-in-Time
Information and Related Business Process Changes Beginning
April 20, 2012:
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-101.html
RAIN: 04.19.2012
12
• SPA
– Sponsored Projects Administration
RAIN: 04.19.2012
13
SPA:
OHSU Sponsored Projects Administration
James Trotter
Oracle/Discoverer Updates
• Two New OGA Reports
– ZGMS: Award Status Report-By Expenditure Category
– ZGMS: Award Status Report-By Expenditure Type
–
–
–
–
Replaces ZGMS: Award Status Report
In PDF Format
Can be Run by Award and ORG
With or Without Payroll Accruals
• Discoverer
– Customer Name added to IBS Report
– Should simplify pCard Reconciliations
RAIN: 04.19.2012
15
SPA:
OHSU Sponsored Projects Administration
James Trotter
CFS Updates:
• IPAs will be transitioning to CFS 7/1/12
• Object codes to be used for Internal Sales to
Grants
– 4692 for internal sales-supplies
– 4693 for internal sales-services
– 4694 for internal sales-other
RAIN: 04.19.2012
16
SPA:
OHSU Sponsored Projects Administration
James Trotter
Effort Statements
• Were due Tuesday, April 17th, 2012
• Please submit any outstanding forms
• Escalation Process Reminder (try to avoid this!)
– 5/15 email to Division Manager
– 5/22 email to Division Manager
– 5/31 email to Chair
– 6/14 email to Director/Dean
RAIN: 04.19.2012
17
• RATE
– Research Administration Training & Education
RAIN: 04.19.2012
17
RATE:
Research Administration Training & Education
Margaret Gardner
Enrollment open:
4/26 - RDA 101 Intro to Research Administration
5/1 - Essentials of Grant Administration
6/19 - InfoEd
More information at the RATE webpage:
http://www.ohsu.edu/xd/research/administration/rate_courses.cfm
RAIN: 04.19.2012
18
RATE:
Research Administration Training & Education
Margaret Gardner
NEW - Essentials of Grant Administration
– Lifecycle - from finding funding to closeout!
– Presented by diverse group of content experts
– 2 consecutive Tuesdays, May 1 & May 8
http://www.ohsu.edu/xd/research/administration/rate_courses.cfm
RAIN: 04.19.2012
19
• ORIO
– OHSU Research Integrity Office
RAIN: 04.19.2012
20
ORIO:
OHSU Research Integrity Office
Janet Billups
Kathryn Schuff
• Transition in IRB Management
• Joint OHSU-VA IRB
– Joint effort of ORIO and OCTRI
– MOU between OHSU and VA
– OHSU IRB #3: VA Membership
• Bill Hoffman, VA IRB Co-Chair
• Craig Okada, Wayne Clark, Michael Conlin, Al Dolgins
–
–
–
–
Submitted via OHSU eIRB + VASQ (VA Supplemental Questionnaire)
First review: May 8
Pilot period: 3 months
Analyst Contact: Trish Lindstrom, 4-7887
RAIN: 04-19-2012
21
ORIO:
OHSU Research Integrity Office
Susan Bankowski
New OHSU/VA IRB agreement
• Previously- studies went to both IRBs
• Starting June- studies will go to joint IRB
• All studies to this board will be entered
into eIRB
RAIN: 04.19.2012
22
ORIO:
OHSU Research Integrity Office
Ames Elliot
Integrity Week – Cultivating Integrity
April 30th to May 4th
Information tables around campus:
•
•
•
•
•
Center for Health and Healing Atrium
Kohler Café
Vollum Institute 2M
Mackenzie Hall Café
Marquam Café
http://www.ohsu.edu/xd/about/services/integrity/about/news/integrityweek.cfm
RAIN: 04.19.2012
23
ORIO:
OHSU Research Integrity Office
Ames Elliot
Town Hall Meeting April 30th
Retrospective review, sponsored travel and
disclosures, oh my! Revised regulations for
conflict of interest in research
• Revised regulations go into effect August 24th. Come hear all
you need to know about the changes, and give us your
feedback about the proposed procedures. Send us your
questions now! [email protected]
• Speakers: Kara Drolet and Mark Slifka
• 11am to 12:30 pm UHS 8B60 (broadcast to VGTI Seminar
Room)
RAIN: 04.19.2012
24
ORIO:
OHSU Research Integrity Office
Ames Elliot
Town Hall Meeting May 1st
Doing it right in a world gone digital: Acceptable
use of cameras, cell phone and other portable
devices in clinic areas
• Speakers: John Rasmussen
• 10 to 11am
• UHS 8B60
RAIN: 04.19.2012
25
ORIO:
OHSU Research Integrity Office
Ames Elliot
Town Hall Meeting May 2nd
Help us help you: IRB updates for PI’s
• Speaker: Susan Bankowski
• 11am to noon
• UHS 8B60
RAIN: 04.19.2012
26
ORIO:
OHSU Research Integrity Office
Ames Elliot
Town Hall Meeting May 3rd
Let’s Take a Walk Across the IACUC Webpage: An
excursion that might make life a bit easier!
• Speaker: Bill Dale
• 10:30-11:30
Meet Your IACUC Analyst – get your questions about
eIACUC and IACUC review answered
• Speakers: IACUC Analysts
• 11:30- noon
• UHS 8B60
RAIN: 04.19.2012
27
ORIO:
OHSU Research Integrity Office
Bill Dale
• HOW TO’s posted to website
http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm
• IACUC Policy comment time ends 8 am on
Tuesday April 24th
 Tumor burden
 Chemotherapy
 Mouse housing densities
• Environmental enrichment for the analysts
RAIN: 04.19.2012
28
Wrap Up
Everyone
Q&A
Next Meeting:
May 17, 2012 9:30 AM
Send agenda item requests to: [email protected]
Or use the feedback form at:
http://www.ohsu.edu/xd/research/administration/rain.cfm
RAIN: 04.19.2012
29