Transcript An Integrated Strategic Plan for AUC

Planning and Budgeting for 2012-2014
AN INTEGRATED STRATEGIC
PLAN FOR AUC
Brian MacDougall, VP for Planning and Administration
Monday, September 20, 2010
What is Integrated Planning?
 The process of effectively coordinating all planning,
budgeting, and assessment activities, throughout
every level of the university, to achieve AUC’s
mission and strategic goals.
– It is participatory and includes all stakeholders and
departments.
– It assumes accountability, continuous improvement,
ongoing communication and feedback, and regular
system checks to monitor progress.
– Planning values: Accountability, Best Practices,
Community, Consultation, Transparency
AUC’s Mission
The American University in Cairo (AUC) is a premier Englishlanguage institution of higher learning. The university is
committed to teaching and research of the highest caliber,
and offers exceptional liberal arts and professional
education in a cross-cultural environment. AUC builds a
culture of leadership, lifelong learning, continuing
education and service among its graduates, and is
dedicated to making significant contributions to Egypt and
the international community in diverse fields. Chartered
and accredited in the United States and Egypt, it is an
independent, not-for-profit, equal-opportunity
institution. AUC upholds the principles of academic
freedom and is dedicated to excellence.
AUC’s Vision
• Our vision is to be a world-class university
internationally recognized for its leadership
and excellence in teaching, research,
creative expression and service.
– We will build on our existing strengths to become the
leading university in the Middle East and the
destination of choice for students and faculty
members from around the world seeking in-depth
cultural exposure combined with outstanding
academic programs, cutting-edge research and an
ethically-engaged, diverse community of scholars.
AUC’s Values
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•
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Excellence
Diversity
Social Responsibility
Integrity
Lifelong Learning
AUC’s Values (cont.)
• Excellence
– We continually strive to be among the best in
all we do: in teaching, research, creative
expression, service to our communities and
service to each other in our daily interactions.
• Diversity
– We seek to treat all individuals with dignity
and fairness and to promote understanding
and respect for diversity of perspectives,
traditions, and experiences.
AUC’s Values (cont.)
• Social Responsibility
– We are committed to exploring the challenges
that confront Egypt, the region and the world
and to using our intellectual and creative
capabilities to address these challenges, serve
our communities and have a positive and
sustainable impact on development, business,
the environment and society.
AUC’s Values (cont.)
• Integrity
– We believe that individuals are accountable for their
actions, and, as members of a community, our
individual actions have an impact on others. We are
stronger as a community when we reflect on the
consequences of our decisions and actions, and uphold
the principles of academic integrity, including fairness,
accountability, and honesty.
• Lifelong Learning
– We believe that the pursuit of knowledge,
understanding, and personal and professional
development should continue throughout one’s
lifetime.
AUC’s Five Strategic Goals
1.
2.
3.
4.
5.
Educational Excellence
Research Impact
Global Experience
Community Service
Institutional Quality
Progress to Date
•
“Transforming AUC: A Strategic Plan for Excellence 2011-2013”
developed and made available on website and in hard copy.
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•
http://www.aucegypt.edu/about/PlanBudg/Documents/TRANSFORM
ING_AUC_vMay2010.pdf
For each of the five strategic goals, key objectives and strategies
have been identified from school/area/unit plans and planning
fora.
–
Work is underway to identify benchmarks and assign responsibility
for each objective/strategy.
–
First progress report due at the end of Spring semester
•
Last year’s revised process more closely integrated planning,
resource allocation, and assessment.
–
More than 200 planning units participated.
–
Decisions were made to invest in areas that would help AUC achieve
its goals.
Progress to Date (cont.)
•
•
•
Critical areas at AUC are developing integrated strategic
plans to improve institutional effectiveness: Enrollment
Management, IT, HR, Facilities and Operations/Space
Utilization, Institutional Advancement, Finance,
Assessment.
The Provost is developing a faculty plan and setting
academic priorities over the strategic planning period.
The Board of Trustees has established three planning
committees to look at AUC’s strategic positioning,
faculty development, and community outreach.
Planning Assumptions for 2012
• Goal of this year’s cycle is to advance our
goals and objectives, assess our progress,
refresh budgets, and adjust the plan as
needed.
• Outcome: Updated three-year plan, 2012
budget to execute the plan, communitywide affirmation of objectives.
• Need for sustainability
Planning Assumptions for 2012
• Review current budgets to reallocate/
rationalize resources to achieve goals
• Approved initiatives for 2011 that required
only 2011 funding will be backed out for
2012 base budgets.
• No cost center should submit a budget in
SAP whose total is in excess of FY11
allocations.
Planning Process: Setting Priorities
 All units will be automatically allocated FY11
budgets.
 All units will be in one of three categories:
1. Steady State:
 Base budget is FY11, automatically entered by Budget
Office.
 Do not add inflation – Budget Office will do that.
 Budgets are capped at FY11 levels.
 Units are encouraged to reallocate funds within service
and supply lines and between cost centers to achieve
goals.
 Reallocations between cost centers must be
documented in a planning matrix.
 No new (add’l) capital equipment requests. Try to defer
replacement.
 No new staff position requests
Planning Process: Setting Priorities
2. Invited Submissions
 Can submit well-documented proposals for new
allocations that further AUC’s strategic goals.
 May request funds through planning matrix.
 Must have strategic plan and assessment plan (on
file with OIR) to be eligible.
 Units invited to submit proposals:
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Institutional Advancement
International student recruitment
Office of the Provost – faculty salaries and benefits
Human Resources – staff salaries and benefits
Office of Institutional Research
Office of the Core Curriculum
School of Global Affairs and Public Policy
Planning Process: Setting Priorities
3. Generators of External Revenue
 Units with sources of external revenue and which
generate income
 External sources must cover the cost of the
allocation or fall within revenue retention policy
 Must submit through planning matrices, must
further AUC’s strategic goals
 Must have a strategic plan and an assessment plan
(on file with OIR) to be eligible.
Web Interface for Planning Matrix
Authorized users log
on with their AUC
email username and
password.
Comments or
suggestions?
Click here.
Web Interface for Planning Matrix
All the units for which you are
authorized to enter budget
information will appear here.
Web Interface for Planning Matrix
Planning Process
1. Refresh and review your cost center’s planning
priorities (top 3 is a good start)
2. Update your strategic and assessment plans
3. Brainstorm proposals for new initiatives, ways to
strengthen current programs, areas that can be
reduced or eliminated
4. ID opportunities to reallocate existing funds to
support these initiatives
5. Adjust your budget in SAP as needed. DO NOT
increase your overall budget, DO NOT add inflation.
6. Document adjustments and proposals through
planning matrices
7. Submit your SAP budget and, if required, planning
matrices according to timeline
8. Await approval, provide add’l documentation to your
chair or unit director, dean, or area head as needed.
Timeline
Activity
Deadline
Communication of Planning and Budgeting Guidelines, Planning Kickoff
Information sessions/training/consultation
Unit-level deadline (VERSION 5)
Planning Forum for community input into directions for the strategic goals
September 20, 2010
September 23 – 30, 2010
October 18, 2010
October 31 – November 4, 2010
School-level deadline (VERSION 4)
November 15, 2010
Area-level deadline (VERSION 3)
December 14, 2010
Initial Budget Committee reviews
January 9-13, 2011
New initiatives move into SAP
January 23, 2011
Iterative Budget Committee review
February 1 -- March 15, 2011
First draft of updated strategic plan
March 17, 2011
Budget aligned with strategic goals and initiatives shared with BOT
April 2011
Approval of strategic plan and budget by the BOT
May 2011
Communication of approved plan and budget for the 2011 year
June 2011
Beginning of the new academic year
Review of plans and progress – planning cycle repeats
September 2011
Planning Resources
 Integrated Planning and Budgeting Committee
 Representatives will meet with planning units to review the
planning process and answer questions.
 Institutional Research
 Will provide data and technical assistance in planning and
assessment as needed.
 AUC Planning and Budgeting Central website
 Located under “About AUC”, “Governance and Administration” ,
“Policies” on AUC’s website.
 Budget memo, planning assumptions, downloadable templates,
links to blog
 http://www.aucegypt.edu/about/PlanBudg/Pages/Home.aspx
 AUC Planning blog -- FutureTalk
 For community input into activities and directions related to our six
strategic goals – tell us what you think AUC should do to achieve its
goals: http://aucplanning.blogspot.com/
 [email protected]
 Email us if you need assistance or have questions.
AUC Planning and Budgeting Central
FutureTalk
Questions?
• If you have any questions or need any
assistance, contact us at:
– [email protected]