Transcript Gap Analysis System

Perkins IV
Postsecondary Accountability
Webinar
September 29, 2011
Susan Carter
Assistant Director for Research
Office of the Chancellor
Research, Planning & Effectiveness
[email protected]
651.201.1859
Slide 1
Joshua Nordaune
BI Developer
Office of the Chancellor
Information Technology Services
[email protected]
651.201.1581
Goals
Gain an understanding of
 The use of the Perkins cohort model for
postsecondary accountability
 Postsecondary definitions of CTE
participants, concentrators and completers
 Core indicator definitions
 Postsecondary data sources
 Using Hyperion/Brio to access your college’s
Perkins data
 Upcoming changes to Hyperion/Brio
Slide 2
Postsecondary Data Structure
 Minnesota is one of a handful of states to use a cohort
model. The use of cohorts aligns with other system
initiatives and reporting (e.g., system accountability
dashboard and IPEDS reporting).
 Primary source of data is the system’s Integrated
Student Record System (ISRS).
Perkins IV: Entry Cohort Reporting
FY 09 Cohort
FY 2009
Slide 3
Enter in
Summer
2008
FY 2010
FY 2011
Fall
2008
Spring
2009
Summer
2009
Fall
2009
Spring
2010
Summer
2010
Fall
2010
Spring
2011
Enter in
Fall
2008
Spring
2009
Summer
2009
Fall
2009
Spring
2010
Summer
2010
Fall
2010
Spring
2011
Enter in
Spring
2009
Summer
2009
Fall
2009
Spring
2010
Summer
2010
Fall
2010
Spring
2011
The FY2009-2011 cohort includes students entering in FY 2009 and
tracked for three years: 2009, 2010 and 2011.
Postsecondary Definitions
Participant:
A student taking a CTE course OR who has a
Perkins eligible major.
Concentrator:
A student with a Perkins eligible major who has
declared a CTE award (AAS, AS, Certificate,
Diploma) and has earned 12 or more college level
credits OR who has received an award in a short
term Perkins eligible program (less than 12 credits).
Completer:
A student who has received a CTE award (AAS, AS,
Certificate or Diploma) in a Perkins eligible program.
Slide 4
Reporting Status
—Completer
—Concentrator
—Participant
• The Perkins status used for reporting is
usually the highest recorded Perkins
status during the cohort period.
•
Slide 5
However, if a concentrator changes
to a non-Perkins major they will be
counted as a participant, not a
concentrator.
A Note about CIP Codes….
Perkins eligible majors and programs are identified
based the Classification of Instructional
Program (CIP) Code.
Slide 6

ISRS currently uses the CIP 2000 codes for
courses and majors and programs.

October 2011: Program Inventory and
Major/Course CIPs in ISRS will be updated to
CIP 2010 codes.

Perkins eligibility and nontraditional program
designation for the FY 2010 entering cohort
and later may change slightly but the update
will also increase alignment between Perkins
IV data and the system program inventory.
Accountability Indicators
1P1
2P1
3P1
4P1
5P1
5P2
Technical Skill Attainment
Credential, Certificate, or Degree
Student Retention or Transfer
Student Placement
Nontraditional Participation
Nontraditional Completion
Reporting for each indicator includes data by gender,
race/ethnicity, nontraditional students and special
populations (disability, economically disadvantaged,
single parents, displaced homemakers, and those with
limited English)
Slide 7
Race/Ethnicity Reporting
 The December 2011 CAR Report to OVAE will
disaggregate data by race/ethnicity based on new
federal reporting standards. This replaces the use
of the “primary” race/ethnicity designation in ISRS.
Hispanic
Non-Hispanic
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Unknown
 Other system reporting also follows the new standards.
Slide 8
1P1 Technical Skill Attainment
Number of CTE concentrators in
who passed technical skill
assessments
Number of CTE concentrators
who took technical skill
assessments
In the past we have used licensure exam pass rate data as a
proxy measure—TSA results will be incorporated as they
become available.
Slide 9
2P1 Credential, Certificate, or Degree
Number of CTE concentrators
in a given entry cohort who,
anytime in the cohort time
frame, received a CTE
certificate, diploma, AAS or AS
Number of CTE concentrators in
the cohort
December 2011 CAR will be based on the FY2009-2011 cohort.
Slide 10
3P1 Student Retention or Transfer
Number of CTE concentrators in a
given entry cohort who, in at the end
of the last year of the cohort time
frame, were still intending to complete
their program or had transferred
Number of CTE concentrators in
the cohort
December 2011 CAR will be based on the FY2009-2011 cohort. Retention
data is frozen as of 8/31. Transfer data will be updated in mid- to lateOctober with additional National Student Clearinghouse data.
Slide 11
4P1 Student Placement
Number of CTE completers in a
given entry cohort who were
placed or retained in employment
in the 2nd quarter following the
program year in which they left
postsecondary education*
Number of CTE completers
December 2011 CAR will be based on the FY2008-2010 cohort. There is
a 1 year lag from other indicators.
Slide 12
5P1 Nontraditional Participation
Number of CTE participants who
were, at any time during the cohort
time frame, enrolled in a CTE program
nontraditional for their gender
Number of CTE participants who
were, at any time during the cohort
time frame, enrolled in a CTE program
designated as non-traditional.
December 2011 CAR will be based on the FY2009-2011 cohort.
Slide 13
5P2 Nontraditional Completion
Number of CTE completers in a CTE
program nontraditional for their
gender
Number of CTE completers in a CTE
program designated as nontraditional.
Example:
# of Male Nursing Graduates + # of Female Welding Graduates
# Total Nursing Graduates + # Total Welding Graduates
December 2011 CAR Report will be based on the FY2009-2011 cohort.
Slide 14
Final Agreed Upon Performance Levels
(FAUPL)
 Definitions for Core Indicators
 State Negotiated Performance Levels
Definitions for
Core
Indicators
Indicator
Slide 15
State Negotiated
Performance Level
– Accountable in
Dec. 2011 CAR
State Negotiated
Performance Level
– Accountable in
Dec. 2012 CAR
State Negotiated Postsecondary Targets
State Target Negotiated with OVAE
Indicator
2010 CAR
2011 CAR
1P1 - Technical
68.89%
Actual: 86.75%
Skills
73.33%
2P1 – Completion
48.00%
Actual: 47.39%
50.00%
3P1 - Retention &
28.00%
Actual: 29.08%
Transfer
29.00%
4P1 – Placement
5P1 –
Nontraditional
Participation
5P2 –
Nontraditional
Completion
2012 CAR
2013 CAR
70.00%
70.50%
50.50%
51.00%
29.50%
30.00%
79.00%
85.00%
86.00%
17.20%
Actual: 22.53%
17.40%
23.00%
23.50%
12.00%
Actual: 13.93%
13.00%
14.50%
15.00%
78.00%
Actual: 85.26%
Target date for distributing proposed local targets to consortia
is October 18, 2011.
Slide 16
Postsecondary Indicators: Viewing the Data
Indicator
1P1 - Technical
Skill Attainment
Data Source
Licensure Data for
Radiography, Law
Enforcement and
Nursing
Aggregate Data Only
TSA Data—as available
(e.g., NOCTI)
Where to View the Data
Licensure
Exam Pass Rate
Dashboard
http://www.mnscu.edu/board/accountability/i
ndex.html
2P1 – Completion
3P1 - Retention &
Transfer
5P1 –
Nontraditional
Participation
5P2 –
Nontraditional
Completion
4P1 - Placement
Slide 17
Hyperion/Brio Data
Brio Perkins IV
Entering Cohort
ISRS enrollment data on Data
CTE students
combined with National
Student Clearinghouse
Data on transfers
http://www.its.mnscu.edu/reportanddataservi
ces/datawarehouse/index.html
Minnesota Dept. of
Employment & Econ.
Development (DEED)
data and Graduate
Follow-up data
Aggregate Data Only
Only available as aggregate reports from the
Office of the Chancellor
Licensure Exams Pass Rate Dashboard
• Public Dashboard—No Login is Required
• http://www.mnscu.edu/board/accountability/index.html
Slide 18
Licensure Exams Pass Rate Dashboard
Select a Year
Help file
Select a college
Select a
comparison group
Documentation
Slide 19
NEXT- Getting authorization to access the Perkins
postsecondary data – Operational Data Security
Request Form
 How to access the Perkins IV postsecondary
data using Hyperion – 2P1, 3P1, 5P1 and 5P2
• Basic Navigation
• Viewing Basic Reports
• Modifying a Pivot to Drill Down Into the Data
 Preview changes to the Perkins IV Hyperion Data
Slide 20
Hyperion/Brio Training
http://www.its.mnscu.edu/reportanddataservices/training/
Training Options
• Webex
or
• Hands-on
or
• Self-Paced
Slide 21
TIME FOR YOUR QUESTIONS!
Please take a moment to enter your
questions in the Chat field to the right.
Slide 22
Upcoming Professional Development Events
• Perkins Fiscal Webinars
Tuesday, October 4, 2:00-3:00 p.m.
Overview: Perkins Fiscal Training Part I
Perkins Law, Governing Documents &
MN Perkins Funding for 2011-12
Thursday, October 6, 2:00-3:00 p.m.
Overview: Perkins Fiscal Training Part II
Requirements to Receive Funds, Local
Distribution of Funds & Uses of Funds
Thursday, October 13, 1:30-2:30
Perkins Secondary Fiscal Procedures
and Requirements - Treatment of Money
Detail
Monday, October 17, 11:00- 12:00
Perkins Postsecondary Fiscal
Procedures and Requirements Treatment of Money Detail
• Annual Perkins Consortium Coordinators Meeting
November 9, 2011
Hennepin Technical College, Brooklyn Park, MN
• Fall Career & Technical Education Conference
CTE: Learning that Works for Minnesota
November 10, 2011
Crowne Plaza West, Plymouth, MN
http://www.cte.mnscu.edu/professionaldevelopment/index.html
Slide 23
Thanks for joining us today!
We value your feedback about today’s
session. Please click on the link in
the chat window now to complete the
session evaluation form or go to
https://docs.google.com/spreadsheet/viewform?formkey=dHRrS
kVJV3JWSjkwYllDclg4VzV6YXc6MA
REMINDER:
For secondary participants, Continuing Education Units (CEU’s) will be made
available for teachers and administrators for this series of webinars. In order to
get the necessary certificates you MUST complete the session evaluation.
Slide 24