Transcript Gap Analysis System - MnSCU CTE

Perkins Accountability II –
Postsecondary Webinar
September 27, 2012
Goals
Gain an understanding of
 The use of the Perkins cohort model for
postsecondary accountability
 Postsecondary definitions of CTE participants,
concentrators and completers
 CIP Code and nontraditional program issues
 Core indicator definitions
 Postsecondary data sources
 Using Hyperion/Brio to access your college’s
Perkins data
Slide 2
Postsecondary Data Structure
 Minnesota is one of a handful of states to use a
cohort model. The use of cohorts aligns with other
system initiatives and reporting.
 Primary source of data is the system’s Integrated
Student Record System (ISRS).
Perkins IV: Entry Cohort Reporting
FY 10 Cohort
FY 2010
Slide 3
Enter in
Summer
2009
FY 2011
FY 2012
Fall
2009
Spring
2010
Summer
2010
Fall
2010
Spring
2011
Summer
2011
Fall
2011
Spring
2012
Enter in
Fall
2009
Spring
2010
Summer
2010
Fall
2010
Spring
2011
Summer
2011
Fall
2011
Spring
2012
Enter in
Spring
2010
Summer
2010
Fall
2010
Spring
2011
Summer
2011
Fall
2011
Spring
2012
The FY 2010-2012 cohort includes students entering in FY 2010 and tracked
for three years: 2010, 2011 and 2012.
Postsecondary Definitions
Participant
A student taking a CTE course OR who has a
Perkins eligible major.
Concentrator
A student with a Perkins eligible major who has
declared a CTE award (AAS, AS, Certificate,
Diploma) and has earned 12 or more college level
credits OR who has received an award in a short
term Perkins eligible program (less than 12 credits).
Completer
A student who has received a CTE award (AAS, AS,
Certificate or Diploma) in a Perkins eligible program.
Slide 4
Reporting Status
—Completer
—Concentrator
—Participant
 The Perkins status used for reporting is
typically the highest recorded Perkins status
during the cohort period.
 However, if a concentrator changes to a nonPerkins major, that student will be counted as
a participant, not a concentrator.
Slide 5
CIP Code Issues
Perkins eligible majors and programs are identified
based upon the Classification of Instructional
Program (CIP) Code.



Slide 6
ISRS recently converted to using CIP 2010 codes
for courses, majors and programs.
Some inconsistencies and errors in the data on
majors and programs resulted when new CIP
codes were assigned to programs in the program
inventory.
IT staff are working on correcting the data in ISRS
and the Perkins data set. Until the updates are
completed, FY 2010 cohort data should be
considered preliminary.
Perkins Eligibility/Nontraditional Status


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Slide 7
Prior to the CIP 2010 conversion in ISRS, there
was a review of Perkins eligibility flags and
nontraditional designations on programs.
Related to the CIP 2010 conversion, there are
also approximately 300 CIP Codes missing a
nontraditional flag.
Work will start soon to address/fill in the missing
nontraditional flags.
You may see differences in your FY 2010 cohort
data related to both of these issues (i.e., changes
to a program’s nontraditional designation and/or
missing nontraditional designation).
Accountability Indicators
1P1
2P1
3P1
4P1
5P1
5P2
Technical Skill Attainment
Credential, Certificate or Degree
Student Retention or Transfer
Student Placement
Nontraditional Participation
Nontraditional Completion
Reporting for each indicator includes data by gender,
race/ethnicity, nontraditional status and special populations
(disability, economically disadvantaged, single parents,
displaced homemakers, and those with limited English)
Slide 8
1P1 Technical Skill Attainment
Number of CTE concentrators
who passed technical skill
assessments
Number of CTE concentrators
who took technical skill
assessments
Beginning with 2011 reporting, 1P1 included a blend of licensure exam
data from the most recent calendar year available and other state-approved
assessment data from the most recently completed fiscal year. Additional
TSA data will be incorporated as they become available/as additional
pathways and approved assessments are added.
Slide 9
2P1 Credential, Certificate or Degree
Number of CTE concentrators
in a given entry cohort who,
anytime in the cohort time
frame, received a CTE
certificate, diploma, AAS or AS
Number of CTE concentrators in
the cohort
December 2012 CAR will be based on the FY2010-2012 cohort.
Slide 10
3P1 Student Retention or Transfer
Number of CTE concentrators in a
given entry cohort who, at the end
of the last year of the cohort time
frame, were still intending to
complete their program or had
transferred
Number of CTE concentrators in
the cohort
December 2012 CAR will be based on the FY2010-2012 cohort.
Retention data is frozen as of 8/31. Transfer data will be updated in midto late- October with additional National Student Clearinghouse data.
Slide 11
4P1 Student Placement
Number of CTE completers in a
given entry cohort who were
placed or retained in employment
in the 2nd quarter following the
program year in which they left
postsecondary education*
Number of CTE completers
* December 2012 CAR will be based on the FY2009-2011 cohort.
There is a 1 year lag from other indicators.
Slide 12
5P1 Nontraditional Participation
In a given entry cohort, the number
of CTE participants during the
cohort tracking period who were
enrolled in a CTE program classified
as nontraditional for their gender
In a given entry cohort, the number
of CTE participants during the
cohort tracking period who were
enrolled in a CTE program
classified as nontraditional
December 2012 CAR will be based on the FY2010-2012 cohort.
Slide 13
5P2 Nontraditional Completion
In a given entry cohort, the number
of CTE completers in a CTE
program classified as nontraditional
for their gender
In a given entry cohort, the number
of CTE completers in CTE programs
classified as nontraditional
Example:
# of Male Nursing Graduates + # of Female Welding Graduates
# Total Nursing Graduates + # Total Welding Graduates
December 2012 CAR Report will be based on the FY2010-2012 cohort.
Slide 14
State Negotiated Postsecondary Targets
State Target Negotiated with OVAE
Indicator
1P1 - Technical
Skills
2P1 – Completion
2010 CAR
68.89%
Actual: 86.75%
48.00%
Actual: 47.39%
3P1 - Retention &
28.00%
Transfer
Actual: 29.08%
4P1 – Placement
78.00%
Actual: 85.26%
5P1 – Nontraditional
17.20%
Participation
Actual: 22.53%
5P2 – Nontraditional
12.00%
Completion
Actual: 13.93%
2011 CAR
2012 CAR 2013 CAR
73.33%
Actual: 86.90%
70.00%
70.50%
50.00%
Actual: 46.35%
50.50%
51.00%
29.00%
Actual: 31.72%
29.50%
30.00%
79.00%
Actual: 82.19%
85.00%
86.00%
17.40%
Actual: 18.39%
23.00%
23.50%
13.00%
Actual: 13.61%
14.50%
15.00%
The target timeframe for distributing proposed local targets to
consortia is October/November 2012.
Slide 15
Postsecondary Indicators: Viewing the Data
Indicator
1P1 - Technical Skill
Attainment
Data Source
Licensure Data for
Radiography, Law
Enforcement and Nursing
Aggregate Data Only
Where to View the Data
Licensure Exam
Pass Rate
Dashboard
TSA Data—as available (e.g.,
NOCTI)
http://www.mnscu.edu/board/accountability/index.html
Aggregate reports from the System Office
2P1 – Completion
Hyperion/Brio Data
3P1 - Retention &
Transfer
5P1 – Nontraditional
Participation
5P2 – Nontraditional
Completion
4P1 - Placement
Slide 16
ISRS enrollment data on CTE
students combined with
National Student
Clearinghouse Data on
transfers
Minnesota Dept. of
Employment & Economic
Development (DEED) data
and Graduate Follow-up data
Aggregate Data Only
Brio Perkins IV
Entering Cohort
Data
http://www.its.mnscu.edu/reportanddataservices/dataw
arehouse/index.html
Only available as aggregate reports from the System
Office
Licensure Exams Pass Rate Dashboard
 Public Dashboard—No Login is Required
 http://www.mnscu.edu/board/accountability/index.html
Slide 17
Licensure Exams Pass Rate Dashboard
Select a Year
Help file
Select a college
Select a
comparison group
Slide 18
Other Technical Skill Assessment Data
Since 1P1 data is
not available in
Hyperion, a report
similar to this one
will be prepared
and distributed to
consortia in early
2013.
Slide 19
Hyperion/Brio – Accessing the Data

Getting authorization to access the Perkins
postsecondary data – Operational Data
Security Request Form

How to access the Perkins IV postsecondary
data using Hyperion – 2P1, 3P1, 5P1 and 5P2
•
•
•
Slide 20
Basic navigation
Viewing basic reports
Modifying a pivot to drill down in to the
data
Hyperion/Brio Training
http://www.its.mnscu.edu/reportanddataservices/training/index.html
Training Options
• Webex
• Hands-on
• Self-Paced
Slide 21
Questions
Please take a moment to enter your
questions in the “Chat” field … or unmute
yourself and ask your question.
Slide 22
Upcoming Professional Development Events

Perkins Fiscal Webinars
Tuesday, October 9, 2012
Overview: Perkins Fiscal Training Part I
Perkins Law
Monday, October 15, 2012
Overview: Perkins Fiscal Training Part II
Requirements to Receive Funds
Wednesday, October 17, 2012
Perkins Postsecondary Fiscal Procedures
and Requirements-Treatment of Money
Wednesday, October 24, 2012
Perkins Secondary Fiscal Procedures
and Requirements-Treatment of Money

Annual Fall Perkins Contacts and Coordinators Meeting
November 14, 2012
Minnesota Department of Education, Roseville, MN

Career Technical Education Fall Conference
CTE: Learning that Works for Minnesota
November 15, 2012
Crowne Plaza Minneapolis West, Plymouth, MN
http://www.cte.mnscu.edu/professionaldevelopment/index.html
Slide 23
Important Websites
MnSCU CTE Website
http://www.cte.mnscu.edu/index.html
Hyperion Login Page
https://data2.mnscu.edu/workspace/index.jsp
Slide 24
Today’s Presenters
Katie Vaccari
Senior Research Associate
Minnesota State Colleges and Universities
Research, Planning & Effectiveness
[email protected]
651 201-1718
Debra Hsu, Ed. D
CTE Professional Development Director
Minnesota State Colleges and Universities
[email protected]
651 201-1686
Slide 25
Joshua Nordaune
BI Developer
Minnesota State Colleges and Universities
Information Technology Services
[email protected]
651 201-1581
Thanks for joining us today!
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complete the session evaluation form or go to:
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and find the “Evaluation” link for this webinar.
REMINDER:
For secondary participants, Continuing Education Units (CEU’s) will be made
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Slide 26