UW meets the Cloud

Service Planning & Migration Terry Gray

, PhD Associate Vice President, Technology Strategy & Chief Technology Architect

University of Washington August 2009

• Meeting objectives • UW populations • Platform migration • Svcs/Contract model • Service requirements (free & premium) • Drivers & Constraints

Possible Meeting Objectives

• • • • • Help MS plan evolution of Live@edu & BPOS Help MS understand UW drivers & constraints Help UW make planning decisions e.g. fall roll-out, domains, & contract choices Reach common view of desired Services/Contract paradigm Discuss requirements for both free & premium services

About UW

• • • • $3.5 Billion/yr enterprise Driven by research $$ “The purpose of industry is to convert ideas into $$; the purpose of universities is to convert $$ into ideas” --former UW VP for Research Research Universities: Best thought of as a federation of a thousand independent businesses.

UW Populations

not counting partners, applicants, patients, etc GROUP Faculty SIZE 14K DATA OWNER UW Staff Students Alums 30K 48K > 100K UW Personal + UW (10K are also employees) Personal

40K 5K

Platform Migration

PAST Personal Cloud Services Dedicated Exchange FUTURE Personal Cloud Services Dedicated Exchange 50K Deskmail

(Uniform Access)

5K MyUW.net

(Alumni Email)

New Alums 40K 10K Premium Cloud

(BPOS)

10K Free Cloud

(O.L. Or GAEE)

40K +++

Service/Contract Paradigm

• • • • • We want “branded” for students and alums, but make no claim to their data...

Except for ~10K student employees!

We don't think separate ID s for students vs. student employees is workable.

We need institutional access to fac/staff data even on “free” cloud services.

Issues: – – How many services, contracts, credentials Relationship of insititutional & consumer svcs

• •

Drivers & Constraints

Strategy: Enable choice of MS or Google

Drivers

: – – Students: STFC decision on UA funding Fac/Staff: Oracle Calendar phase-out

Constraints

– – – – – MS calendar sync timing (summer 2010) MS BPOS evolution timing (summer 2010) MS Online Apps timing (summer 2010) MS Contract (Fall 2009) Google/MS calendar interop not yet solved

Cloud Services Roadmap Timeline

Fall 2009 Winter 2010 Spring 2010 Summer 2010 Fall 2010

Students Faculty / Staff

Announce availability of UW Google Apps and Windows Live services Accept early F/S adopters (both MS & Google) Announce phase-out of Deskmail for students; No new student Deskmail accounts Announce F/S early adopter program (both MS & Google); Begin work on premium svcs Begin DIY migration of existing student Deskmail accounts and data Continue DIY migration of existing student Deskmail accounts and data Begin testing / integration of new MS features, as available Begin transition of OL and local Exchange users to BPOS Retire student Deskmail servers Implement “Dedicated Exchange” plan