Transcript Slide 1

Boston/Cambridge
CEAS
PUBLIC-PRIVATE
PARTNERSHIPS
In Emergency
Preparedness
Business Network of Emergency Resources, Inc. - All Rights Reserved 2009
What is a CEAS Partnership?
“The CEAS partnership acknowledges the integral
role that business continuity plays in the big picture
of disaster recovery.
It creates a tangible bond between the public and
private sector that elevates businesses to their
rightful place during an emergency or disaster, not as
sideline observers or as suppliers of “stuff” but as
true partners in response and recovery.”
Dr Robert H. Leviton, MD,MPH
President, BNET
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What is CEAS?
A post-emergency Access Control System used by
the City of Boston and City of Cambridge, and
recognized by their Police Departments, which
provides a secure form of Identification for Critical
Private Sector Employees allowing priority access to
restricted areas once safety permits.
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Primary Objectives
• Establish the credibility and status of private sector
First responders
• Expedite their travel and access during an event
• Ensure the survival of critical infrastructure and vital
lifelines
• Reduce the impact of a disaster on businesses and
the socio-economic impact on the community
• To pre-enroll businesses in CEAS before an
emergency occurs
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Why Pre-Enroll?
• Uniformity in design helps police
conduct rapid verification
• Uniformity in construction make
CEAS cards highly resistance to
unauthorized duplication
• Fosters corporate pre-planning
• Allows government to better
plan for a controlled, phased-in
re-entry to an evacuated area
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Key Elements
• Creation of a CEAS partnership
• Support by the Chief Elected Officials through
a written agreements with BNET
• Endorsed and procedurally supported by law
enforcement
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Active Programs
Interested Localities
Buffalo, NY
Erie Co. NY
Boston, MA
Cambridge, MA
New York, NY
Nassau Co. NY
Suffolk Co. NY
Philadelphia, PA
Stamford, CT
Programs Under Development
• State of New Jersey
• Baltimore, MD
• Rockland Co. NY
• Westchester Co. NY
• Chester Co. PA
• Milwaukee, WI
Benefits to Business
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Rescue vaulted assets, vital records
Power down networks, mainframes & servers
Retrieve laptops, servers
Move key resources and personnel
Access damage, begin restoration
Restore critical operations and customer services
Avoid severe financial loss and loss of customers
Mitigate damage to facility” “Preserve cultures,
experiments in progress and lab animals”
Low cost to businesses
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Benefits to Government
• Helps speed area recovery by having vital lifelines in
place once restrictions are lifted
• Speeds recovery of privately owned, public
infrastructure
• Limits the long term financial impact to the local
economy by making business more resilient
• Provides a unique tool for controlling reentry
• No cost
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Boston/Cambridge CEAS History
• Memo of Understanding (MOU)
Signed by Mayor Menino, Feb.
2004
• MOU signed by Cambridge City
Manager Healy, 2005
• Government & corporate
support
• Public/Private partnership
established with BNET
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Boston / Cambridge CEAS Advisory Committee
Joe Aiello
Business Network of Emergency Resources
Liz Borza
State Street Corporation / NEDRIX
Skip Brandt
Boston Park Plaza Hotel & Towers
Richard Burns
Federal Reserve Bank of Boston
David Cole
Fidelity Investments
Greg Dawe
Fidelity Investments
Scott Derby
State Street Corporation
Chris Glebus
State Street Corporation / NEDRIX / BNET
June Kevorkian
The Boston Consortium for Higher Education
Atyia Martin
Boston Mayor’s Office of Emergency Preparedness
Kelley McCormick
Boston Police Department
Donald McGough
Boston Mayor’s Office of Emergency Preparedness
Dean Mini
John Hancock Financial Services
David O’Connor
City of Cambridge
Marlene Rupp
Wellington Management Company, LLP
CEAS Today
•
Executive Advisory Board formed with Boston Mayor’s Office of Emergency &
Cambridge Office of Emergency Management ensuring local guidance and
support for the Boston CEAS program
•
Boston and Cambridge Police Departments issue “Operational Orders”
supporting and detailing their role in the program
•
New high security cards introduced and accepted by City of Boston and City of
Cambridge
•
CEAS Program Management simplified for ease of use
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Currently undergoing a 4th revision to further simplify use and upgrade
software and program capabilities as defined in the “NIMS GUIDELINE FOR THE
CREDENTIALING OF PERSONNEL”
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CEAS Basics
• CEAS must be activated by public officials/announcement during
an emergency event before cards are accepted for access
• CEAS has two primary Levels of Activation
– Level “C” – Critical Infrastructure, Critical Industries
– Level “B” – Non-Critical / All Businesses
• CEAS Cardholders should be instructed NOT to self deploy but
await instructions from their coordinator regarding who, when
and where
• The Police are ALWAYS in charge
CEAS Standard Card
Boston and Cambridge
The Standard CEAS Card is designed to
provide a positive, verifiable photo ID
That identifies the holder a critical to
his/her business recovery operations
Security Features
•Photo
•Holographic laminate (nor shown)
•Color gradations
•Micro-text background
•Electronically verifiable
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CEAS Flex Cards
Boston only
• Boston companies can request up to 50% of
their total card allotment as Flex Cards
• Must be accompanied by a second form of
positive ID and/ or company ID
• Designed to offer firms flexibility at the time
of an event to ensure access to those
employees who have become “unexpectedly
critical”
• A solution for critical positions with a high
turnover
• Ideal for essential service providers who are
not previously accounted for
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Multi-Facility Card
(Cambridge Only)
Multi-facility Access Card is made
available to participants with multiple
worksites within a given jurisdiction.
Security Features
•Photo
•Holographic laminate (not shown)
•Color gradations
•Micro-text background
•Electronically verifiable
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Card Allotments
Cards are allotted based on a percentage of employees
at a specific work address*
Employees at Work
Site
Maximum Cards
Allowed
<20
25%
21-100
20%
101-1,000
15%
1,001+
10%
* Employers may request an exception to these guidelines with appropriate justification that must be approved by the coordinating agency
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Card Allotments
Allotments for property/building management
personnel are based on a facilities square footage
Building Sq. Footage
Maximum Cards
Allowed
<250,000
12
250K – 500K
24
500K – 1M
45
1M – 1.5M
50
>1.5M
55
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Program Costs
The program is funded through a card fee:
-$50.00 for Standard Card
-$70.00 for Flex Card
-$100 for Multi-Facility Card
•
Cards are valid for 2 years
•
Companies pay only for cards requested
•
Coordinator’s time to manage your Company’s
participation
Information You Will Need to Enroll
• Industry type – Selected from a drop down list
• Number of work locations (Boston only needs 1)
• Total number of full time employees (per facility for
Cambridge)
• Total number of Standard and Flex Cards desired
• Names and email addresses of each participating
employee receiving a Standard Card**
• Passport type photos of each employee receiving a
Standard Card (Headshot - security photos) **
** Needed later in the process
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Steps to Enroll
• Designate a Corporate Coordinator
• Complete and submit the enrollment form
• The system will generate an invoice and Participants
Agreement (to be signed by a corporate officer)
• Submit a certificate of insurance as outlined in the
Participant Agreement
• Make payment
• Approval
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After Approval
The Corporate Coordinator
• Selects candidates (can happen in parallel to the
application process)
• Collects and uploads data into CEAS.com
– Employee name
– Primary work location (requested in the app.)
– E-mail address of each employee receiving a Standard
card (for access to training module)
– Headshot photo for each employee with a Standard
card
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Corporate Responsibilities
• The Corporate Coordinator is the overall manager of
the program within the participating company:
– Manages the enrollment process
– Selects/uploads cardholders into CEAS system
– Manages cardholders within CEAS.com
– Renewals and replacements
– Can create new facilities, assistants and Facility
Coordinators
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During a CEAS Activation
Corporate Coordinator:
• Primary point of contact – will receive notifications
from Send Word Now
of an activation including access level and detailed
information regarding access point(s)
• Provide detailed instructions to cardholders (it is
encouraged that cardholders do not self deploy
during an event)
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Need Help?
• CEAS Customer Support (9am – 5pm, Mon-Fri)
– (888) 353-2638 x 1001
– [email protected]
• Joe Aiello, Director of Program Development
– (888) 353-2638 X1003
– [email protected]
• Peter Picarillo, Executive Director
– (888) 353-2638 X1002
– [email protected]
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