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Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım This project is co-financed by the European Union and the Republic of Turkey Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey 1 This project is co-financed by the European Union and the Republic of Turkey Implemetation of Service Contracts Monitoring and Reporting 2 Reports This project is co-financed by the European Union and the Republic of Turkey Types of reports (standard) Inception report Interim reports must be prepared every six months during the period of execution of the contract. Final report Do not!!!! This project is co-financed by the European Union and the Republic of Turkey Do not forget Monthly progress reports!!!! Do not forget reports for the MMM!!!! Reports for Steering Committee meetings!!!! All these reports are additional to any required in Section 7 of Terms of Reference What is in... This project is co-financed by the European Union and the Republic of Turkey Each report consist of a narrative section and a financial section. The financial section contain details: time inputs of the experts incidental expenditure expenditure verification; invoice (interim) Management This project is co-financed by the European Union and the Republic of Turkey Do not ask for more reports if you have other ways to follow the performance of the contractors: The consultant charges you for this reports You waste time for reading and approving the reports Specifications.. This project is co-financed by the European Union and the Republic of Turkey Specify copies of the progress reports Specify language of reports By contract these are in EN If you want translation – specify Specify hard/electronic Specify bodies responsible for the approving the progress reports -sequencing Specify to whom copies should be send How to read the Monitoring Reports.. This project is co-financed by the European Union and the Republic of Turkey There is no standard format for a report.. Better to look from PCM Manual.. Always use the same format through the project implementation (easy to compare) 8 This project is co-financed by the European Union and the Republic of Turkey After implementation At the end of implementation During implementation Also used as term: Ex ante evaluation Ex-post evaluation End of project/ programme evaluation Mid-term evaluation a Intervention Logic This project is co-financed by the European Union and the Republic of Turkey Overall Objectives Objectively Verifiable Indicators Sources of Verification Assumptions Project Purpose Results Activities Means Cost Pre-conditions This project is co-financed by the European Union and the Republic of Turkey Overall Objectives change Project Purpose + Assumptions Overall Objectives change change Project Purpose + Assumptions Project Purpose + Assumptions utilisation utilisation Results + Assumptions Results + Assumptions action action Activities + Assumptions Overall Objectives Efficiency Activities + Assumptions Effectiveness utilisation Results + Assumptions action Activities + Assumptions allocation allocation allocation Means + Pre-conditions Means + Pre-conditions Means + Pre-conditions Impact How to assess the progress This project is co-financed by the European Union and the Republic of Turkey Inception Implementation Phase out • On a going basis: • Procedure and deploy resources, including personel • Implement activities and deliver results • Monitor and review progress • Revise operational plans in light of experience • Reports on progress Progressively: • Hand over all responsibilities to local partners • Ensure maintenance plans in place • Ensure relevant skills are effectively transferred • Help ensure recurrent cost requirements are secured • • • • Conclude contracting arragements Mobilise resources Establish working relationship with stakeholders Hold inception workshop(s) Establish monitoring and evaluation systems This project is co-financed by the European Union and the Republic of Turkey Example Formats- Table of Contents Name of the Training 13 This project is co-financed by the European Union and the Republic of Turkey Questions and Discussions Name of the Training 14