Transcript IEEE 125th presentation

R10 Annual General
Meeting
2-3 March 2013
Chiang Mai, Thailand
Roll Call
2
Agenda
Time
0800-0830
0830-0832
0832-0850
0850-0900
0900-0920
Agenda Items
Registration and Arrivals of Delegates
Call to Order by R10 Director
Roll Call
Review and Approval of Agenda
Welcome Address by Region 10 Director
Leads
Fanny Su and Ewell Tan
Toshio Fukuda
Hidenori Nakazato
Toshio Fukuda
Toshio Fukuda
0920-0930
0930-940
0940-0950
0950-1000
1000-1030
1030-1100
Address by Vice President, MGA / MGA Board Chair
Address by Executive Director
Address by Managing Director, MGA
Address by Managing Director, EA
Coffee/Tea Break
Addresses by President-Elect Candidates 2014 with Q & A
(Howard Michel and Tariq Durrani)
Ralph M. Ford
E. James Prendergast
Cecelia Jankowski
Douglas Gorham
1100-1110
1110-1120
1120-1125
1125-1140
Presentation of Robert’s Rules of Orders
Report on the Region 10 EXCOM Meeting
Approval of Minutes of the Previous R10 Meeting
2012 Finance Report by R10 Treasurer
Ramakrishna Kappagantu
Hidenori Nakazato
Hidenori Nakazato
Michael Ong
1140-1150
1150-1205
1120-1330
Audit Report for 2012 Finance
Presentation of 2013 Budget by R10 Treasurer
Photo Call
Lunch
Takatoshi Minami
Takao Onoye
3
Lawrence Wong
1330-1406
1406-1430
1430-1433
1433-1435
1435-1438
1438-1453
1453-1503
1503-1505
1505-1600
1530-1600
1600-1610
1610-1625
1625-1635
1635-1645
1645
4
Presentation by Membership Activities Committee, Vice Chair: Darrel Chong
6 mins, Members: 3 mins each, Q&A: 6 min
Presentation by Technical Activities Committee, Vice Chair: 6 Takatoshi Minami
mins, Members: 3 mins each, Q&A: 6 min
Presentation by Newsletter Editor
Ruey-Beei Wu
Launch of New R10 Website
Presentation by Electronic Communications and Information
Management Coordinator
Presentation by Strategic Planning & Sections Congress
Coordinator
R10 Advisory Committee
Briefing on Poster Session
Gowtham Prasad K. N.
Poster Sessions by EXCOM members
Coffee/Tea Break
Honorary Membership Committee
Special Interest Group on Humanitarian Technology
Knowledge Sharing: Presentation by 2011 R10 Large Section
Award Winner on its Section Activities
Knowledge Sharing: Presentation by 2011 R10 Small Section
Award Winner on its Section
Adjournment
R10 Excom
Zia Ahmed
Lawrence Wong
Hidenori Nakazato
Isao Shirakawa
Satish Babu
Hyderabad Section
Hiroshima Section
Toshio Fukuda
DINNER BANQUET (Dress code: Business Casual)
1830
Buffet Dinner begins
Hidenori Nakazato
1845-1915 Cultural Show
1915-1930 MOU Signing with Chiang Mai University on
Douglas Gorham
Continuing Education
1930-2015 Presentation of Awards and Anniversary BannersKukjin Chun
2015-2100 Presentations of proposals for 2014 R10 MeetingKerala Section
venue
Bangalore Section
Queensland Section
2100
Dinner Ends
5
March 3
Time
830-835
835-840
Agenda Items
Call to Order
Resolution(Tribute to the Memory of Marzuki Bin Khalid)
Leads
Toshio Fukuda
Toshio Fukuda
840-850
850-900
900-910
910-920
920-930
930-940
940-950
Resolution(Rectification of 2013 Budget)
Region 10 Humanitarian Technology Conference 2013
Report on TENCON 2012
Presentation on TENCON Spring 2013
Presentation on TENCON 2013
Presentation on TENCON 2014
Region 10 Student/GOLD/WIE Congress 2013
Takao Onoye
Takako Hashimoto
Philippines Section
NSW Section
Xian Section
Thailand Section
Om Perkash
950-1020 Coffee/Tea Break
1020-1150 TRAINING WORKSHOP
Time
10201050
10501120
11201150
Breakout 1:
Section Management: Fanny
Su
Conference Leadership
Training Program: Susan
Root and Julie Amodeo
vTools and Communication
Strategy for Sections: G.
Prasad
1150-1205 New Business/Other Matters
1205
Adjournment of R10 Annual Meeting
6
Breakout 2:
Feedback Session: Zia
Ahmed
Section Vitality: Ralph Ford
and Cecelia Jankowski
Educational Activities:
Douglas Gorham and
Supavadee Aramvith
Hidenori Nakazato
Toshio Fukuda
1345-2100 Team Bonding Activity
1345Meet at Lobby
1400
1400- Travelling from Le Meridien Chiang Mai Hotel to Wat
1445 Phrathat Doi Suthep (temple)
14451545
15451630
16301730
Visiting Wat Phrathat Doi Suthep (temple)
Travelling from Wat Phrathat Doi Suthep to Ban-Tawai
Handicraft Village
Visiting Ban-Tawai Handicraft Village
1730- Travelling from Ban-Tawai Handicraft Village to Jia Tong
1830 Heng Restaurant + City Sight Seeing
1830Dinner at Jia Tong Heng Restaurant
2030
2030- Travelling from Jia Tong Heng Restaurant to Le Meridien
2100 Chiang Mai Hotel
7
Welcome Address
Toshio Fukuda
IEEE Region 10 Director
8
Ralph M. Ford
Vice President
MGA/MGA Board Chair
9
E. James Prendergast
Executive Director
10
Ceceilia Jankowski
Secretary, MGA
11
Douglas Gortham
Managing Director, EA
12
Coffee/Tea Break
13
Addresses by President-Elect
Candidates 2014 with Q & A
Tariq Durrani
Howard Michel
Moderator: Lawrence Wong, R10 Past Director
14
Presentation of
Robert’s Rules of Orders
Ramakrishna Kappagantu
Region 10 Director Elect
15
Report on the Region 10
Executive Committee Meeting
Date: 5 January 2013
Venue: Lao Plaza Hotel, Vientiane, Lao
P.D.R.
16
January 4: Operations Committee
Meeting
17
January 4: Socializing with Laos local
members to form a sub-section
18
January 4: Executive Committee
Meeting
19
Time
Agenda Items
0830
0840
0850
0900
0910
Welcome & Introductions
Roll Call & Review of Program & Agenda
Appreciation
Structure of R10 ExCom
R10 status update
Breakout Sessions
1 - Technical Activities Planning (Chair: Takatoshi Minami)
2 - Membership Activities Planning (Chair: Darrel Chong)
Lunch Break
Technical Activities Committee - An overview
R10 Conference & Technical Seminar
R10 Educational Activities
R10 Professional Activities
R10 Humanitarian Technology Activities
Discussion on Technical Activities Workplan
Membership Activities Committee - An overview
R10 Membership Development
R10 Awards & Recognition Committee
R10 Individual Benefits & Services
R10 Section/Chapter
R10 Life Member
R10 GOLD Program
R10 Women In Engineering
R10 Student Activities
IEEE Region 10 Student/GOLD/WIE Congress 2013
Discussion on Membership Activities Workplan
Refreshment Break
R10 Newsletter
R10 Electronic Communications & Information Management
R10 Strategic Planning
R10 Advisory Committee
R10 New Initiatives
Financials
R10 Meeting Agenda
Any Other Business
Meeting Ends & Adjournment
0930
20
1200
1300
1320
1325
1330
1335
1340
1350
1410
1415
1420
1425
1430
1435
1440
1445
1450
1455
1505
1535
1540
1545
1550
1555
1640
1650
1700
1710
Leads
T. Fukuda
H. Nakazato
L. Wang
T. Fukuda
L. Wong & T. Fukuda
T. Minami
T. Minami
S. Aramvith
H. Zhang
D. Mathur
D. Chong
D. Chong
K. Chun
M. Ong
E. P. Dadios
K. Tada
R. Nishad
T. Hashimoto
O. Parkash / P. Pethiyagode
O. Parkash
R.-B. Wu
G. Prased
Z. Ahmed
L. Wong
T. Fukuda
T. Onoye
H. Nakazato
Director’s Report
21
Breakout Sessions
22
Presentation by Coordinators and
Committee Chairs
23
Local Member from National University
of Laos
24
Approval of Minutes of the
Previous Region 10 Meeting
Hidenori Nakazato
Region 10 Secretary
25
26
Correction of Minutes
33. Executive Agenda, Lawrence Wong
•
The 2012 R10 budget was rectified at the session.
•
The enhancement to the OU petition procedures was also
approved.
•
The change to R10 Bylaw for R10 to increase the number of
petitioners for formation of chapter is not approved. A team
was formed to improve the chances of chapter vitality after
formation.
27
a. The 2012 R10 budget was rectified at the session.
b. The IEEE Region 10 Nomination Committee recommended a
revision to the Region 10 Bylaws. The revision is to dissolve the
discrepancy of the number of petition signatures between the
current Region 10 Bylaws and IEEE Constitution and Bylaws.
Therefore, the amended bylaws governing the nomination and
election of the R10 Direct-Elect read as follow:
“IEEE Region 10 Bylaws
7.2.3.1 Nomination and Election of the Region 10 Director-Elect
Individual members may, by petition, propose names of other eligible
voting members to be added to the list of candidates for Region 10
Director-Elect. To be valid, such petition for Director-Elect must be
signed by 600 eligible voting members plus 1% of the difference between
30,000 and the number of voting members eligible in Region10 as listed
in the official IEEE membership records at the end of the preceding year.
Such petition must also reach IEEE Headquarters no later than twelve
o'clock noon, New York U.S.A. time, on the Friday preceding June 15 of
the election year, accompanied by a signed statement from the petition
candidate, indicating his/her willingness to serve if elected.”
28
c. The recommendation to increase the number of petition members for
chapter formation is not supported. A team involving Deepak Mathur,
James Wang, Borhan Ali, and two section chairs will be formed to
continue the discussion.
d. Arek Dadej, 2012 Australia Council Chair, represented the Section
Chairs in Australia to present a statement of concern on a recent advice
on a new reserve gain / loss process. The change is expected to
negatively impact the growth and activity of geographic units in Australia
and elsewhere. The change did not come with timely warning and
adequate consultation with the membership. Such change should come
with more communication and higher level of transparency. The
management of reserves across the IEEE is an important matter that
involves all units; hence if without wide involvement of members in such
discussion, the outcome risked disaffection among the members.
29
Hence, a motion was presented and voted in favor by the
section chairs:
“We move that the R10 Director is given the responsibility
to carry the above message to the MGA Board, with the
view of reversing the current reserve sharing decision and
replacing it with a decision that is adequately consulted
with, and justified to, the R10 membership.”
Malcolm Heron, North Australia Section Chair, in response
to his and others’ experience in IEEE’s financial reporting
system, raised a statement to the R10 committee:
“That (a) IEEE headquarters be requested by Region 10 to
withdraw and revise the new on-line financial reporting
system; and (b) a revised date be set for operating units
to submit financial reports for 2011 using L50 report
forms.”
30
2012 Finance Report
Michael Ong
2012 R10 Treasurer
31
Audit Report for 2012 Finance
Takatoshi Minami
Audit Committee Chair
32
Presentation of 2013 Budget
Takao Onoye
Region 10 Treasurer
33
Photo Call & Lunch
34
Membership Activities
•
Overview of Membership Activities (Darrel Chong, R10 Vice-Chair of
Membership Activities)
•
Awards and Recognition (Kukjin Chun, R10 Awards & Recognition
Committee Chair)
•
GOLD (Rayees Amar Nishad, R10 GOLD Program Coordinator)
•
Individual Benefits & Services (Michael Ong, R10 Individual Benefits &
Services Coordinator)
•
Life Members (Kunio Tada, R10 Life Members Coorinator)
•
Membership Development (Darrel Chong, R10 Membership
Development Coordinator)
•
Section & Chapter (Elmer Dadios, R10 Section & Chpater Coordinator)
•
Student Activities (Om Perkash, R10 Student Activities Coordinator&
Pasan Pethiyagode, R10 Student Representative)
•
Women in Engineering (Takako Hashimoto, R10 WIE Coordinator)
35
Technical Activities
•
Overview of Technical Activities, (Takatoshi Minami,
R10 Vice-Chair of Technical Activities)
•
Conference & Technical Seminar (Takatoshi Minami,
R10 Conference & Technical Seminar Coordinator)
•
Educational Activities (Supavadee Aramvith, R10
Educational Activities Coordinator)
•
Humanitarian Technology Activities (Deepak
Mathur, R10 Humanitarian Technology Coordinator)
•
Professional Activities & History (Hui Zhang, R10
Professional Activities & History Coordinator)
36
Newsletter
Ruey-Beei Wu
R10 Newsletter Editor
37
Launch of New R10 Website
Toshio Fukuda
& Gowtham Prasad K.N.
38
Electronic Communications and
Information Management
Gowtham Prasad K. N.
R10 Electronic Communications
and Information Management
Coordinator
39
R10 Strategic Planning and
Sections Congress 2014
Zia Ahmed
R10 Strategic Planning / Sections
Congress Coordinator
40
Presentation by R10 Advisory
Committee
Lawrence Wong
R10 Past Director
41
Briefing of Poster Session
42
Honorary Membership
Committee
Isao Shirakawa
IEEE Honorary Membership
Committee
43
Special Interest Group on
Humanitarian Technology
(SIGHT)
Satish Babu
IEEE SIGHT Chair
44
Dinner Banquet
1830
Buffet Dinner begins
1845-1915
Cultural Show
1915-1930
MOU Signing with Chiang Mai
University on Continuing
Education
Presentation of Awards and
Anniversary Banners
Presentations of proposals for
2014 R10 Meeting venue
1930-2015
2015-2100
2100
45
Dinner Ends
Douglas Gorham
Kukjin Chun
Kerala Section
Bangalore Section
Queensland Section
R10 Annual General
Meeting
3 March 2013
Agenda for Today
47
830-835
835-840
840-850
850-900
Call to Order
Resolution(Tribute to the Memory of Marzuki Bin Khalid)
Resolution(Rectification of 2013 Budget)
Region 10 Humanitarian Technology Conference 2013
Toshio Fukuda
Toshio Fukuda
Takao Onoye
Takako Hashimoto
900-910
Report on TENCON 2012
Philippines Section
910-920
920-930
930-940
940-950
950-1020
1020-1150
Presentation on TENCON Spring 2013
Presentation on TENCON 2013
Presentation on TENCON 2014
Region 10 Student/GOLD/WIE Congress 2013
Coffee/Tea Break
TRAINING WORKSHOP
Time
Breakout 1:
Section Management: Fanny Su
1020-1050
Conference Leadership Training
1050-1120
Program: Susan Root and Julie
Amodeo
vTools and Communication
1120-1150
Strategy for Sections: G. Prasad
NSW Section
Xian Section
Thailand Section
Om Perkash
Breakout 2:
Feedback Session: Zia Ahmed
Section Vitality: Ralph Ford
and Cecelia Jankowski
Educational Activities: Douglas
Gorham and Supavadee
Aramvith
1150-1205 New Business/Other Matters
Hidenori Nakazato
1205
Toshio Fukuda
Adjournment of R10 Annual Meeting
Resolution: Tribute to the
Memory of Marzuki Bin Khalid
Executive Summary:
– Marzuki Bin Khalid passed away on 27
August 2012. A resolution honoring his
history of leadership and
accomplishment within IEEE is proposed.
48
Resolution: Tribute to the
Memory of Marzuki Bin Khalid
Whereas, For more than 25 years, Marzuki Bin Khalid served
as a member of and leader within IEEE;
Whereas, His deep and abiding professional commitment was
perhaps best evidenced in his leadership roles within IEEE,
especially in his efforts as Chair of IEEE Malaysia Section in
1998 - 2000, as Region 10 Student Activities Coordinator in
2001-2006, as Region 10 Secretary in 2007 – 2008, as
Region 10 Conference Coordinator in 2009 – 2010 and as
Region 10 Vice Chair for Technical Activities in 2011 – 2012;
and
49
Whereas, As we pay a grateful tribute to Marzuki Bin Khalid,
IEEE Region 10 marks the closure of a singular chapter of
service, accomplishment and endeavor that truly exemplifies
what it means to advance technology for the benefit of
humanity; therefore, be it
Resolved, That the IEEE Region 10
Committee commends Marzuki Bin
Khalid for his unparalleled career of
leadership and contributions within
IEEE and the international professional
community, and extends its sincere
sympathies to the family of Marzuki Bin
Khalid.
50
Rectification of 2013 Budget
Takao Onoye
R10 Treasurer
51
Presentation on R10
Humanitarian Technology
Conference 2013
Takako Hashimoto
52
Report on TENCON 2012
Philippines Section
53
Presentation on
TENCON Spring 2013
New South Wales Section
54
Presentation on TENCON 2013
Xian Section
55
Presentation on TENCON 2014
Thailand Section
56
Presentation on R10
Student/GOLD/WIE Congress
2013
Om Perkash
R10 Student Activities Coordinator
57
Training Workshop
Time
10201050
10501120
Breakout 1:
Section Management:
Fanny Su
Conference Leadership
Training Program:
Susan Root and Julie Amodeo
1120- vTools and Communication
1150 Strategy for Sections:
G. Prasad
58
Breakout 2:
Feedback Session:
Zia Ahmed
Section Vitality:
Ralph Ford and
Cecelia Jankowski
Educational Activities:
Douglas Gorham and
Supavadee Aramvith
New Business / Other Matters
59
Submitted by: Greg Adamson, IEEE Victorian Section Chair
Title / Issue: Geographic Unit Officer Term Limit
Exceptions
Under what circumstances should Sections approach the Region
10 Director to seek exceptions to the six year limit on geographic
unit officer terms within a single position?
Background:
A 2012 change to the MGA Operations Manual states that “All
officers shall not serve in any one position, in any single
organizational unit, more than six years in total. ... exceptions to
this rule require approval by the Region Director who will
annually report such exceptions to the MGA Board.”
Proposed Action (If applicable):
Region 10 Director to be requested to provide Sections with
guidelines on when and how to seek exceptions to the six year
limit on volunteers within a single position.
60
NetSuite
61
Thank You for You Participation!
62
Team Bonding Activity
1345-1400 Meet at Lobby
1400-1445
Travelling from Le Meridien Chiang Mai Hotel to Wat Phrathat
Doi Suthep (temple)
1445-1545 Visiting Wat Phrathat Doi Suthep (temple)
1545-1630
Travelling from Wat Phrathat Doi Suthep to Ban-Tawai
Handicraft Village
1630-1730 Visiting Ban-Tawai Handicraft Village
1730-1830
Travelling from Ban-Tawai Handicraft Village to Jia Tong
Heng Restaurant + City Sight Seeing
1830-2030 Dinner at Jia Tong Heng Restaurant
2030-2100
Travelling from Jia Tong Heng Restaurant to Le Meridien
Chiang Mai Hotel
A Bus from the temple to the hotel is available at 15:45
63