Transcript Technology Refresh Programs - Electronic Resource Center

Technology Refresh Programs
(And the Leasing Component Behind Them)
Service Associate Members of Illinois ASBO
Program
Presenters
Jason Marquardt
Director of Sales
American Capital
Lisle, Illinois
Ph: 630-512-0066
E:[email protected]
Jason Smith
Illinois K-12 Sales
Hewlett-Packard
Naperville, Illinois
Ph: 630-631-9543
E: [email protected]
Overview
Why Create a Refresh Program?
What Are The Initial Steps?
How Can It Be Implemented?
What Are Some of the Pitfalls to
Avoid?
How Can Leasing Play a Role?
Sample Success Story
Why Create A
Refresh Program?
• To advance technology within the classroom.
• To reduce technology costs within the District.
(Warranty issues)
• To eliminate headaches associated with a
mix/match of equipment. (OS issues)
• To support the educational needs now and in the
future.
Why Create A
Refresh Program?
(Cont)
•
•
•
•
State driven mandates for compliance.
Eliminate disposal costs and headaches.
“Going Green” initiatives (energy costs)
Stay current with software licensing and other
total cost of ownership costs.
What Are The
Initial Steps?
• Get a detailed count of your current
environment. (# of machines, location, age, etc)
• Figure the future needs of the District.
(increase/decrease of users, types of usage,
programs, etc)
• Determine what a reasonable annual
deployment schedule could look like?
• Investigate if there are any financial constraints
tied to technology.
What Are The
Initial Steps?
(Cont)
• Discuss the concept with the Board of Education
and District Administration.
• Discuss the concept with vendor partners.
(equipment suppliers, leasing co’s, etc)
• Set aside time to determine deployment goals
with IT staff.
• Kick off the program.
How Can It Be
Implemented?
•
•
•
•
By School Location (per building)
By Grade Level
By Building Type (K-12 District’s)
By User (Students, Teachers, Administrators)
What Are Some Of
The Pitfalls to Avoid?
• Unequal Distribution of Resources (jealousy
amongst users)
• Lack of Administration Commitment.
• Re-alignment of Financial Resources.
• Different equipment models, operating systems.
How Can Leasing
Play a Role?
• Leasing can reduce the financial cost of
technology within the District. (0% or below)
• Leasing can help create a balanced budget, with
even annual expenditures.
• Leasing can help avoid equipment
obsolescence.
• Leasing can eliminate the disposal costs and
headaches associated with refresh.
Sample Success
Story
Local K-12 School District
– Challenge: Technology obsolescence and
increasing technology staff costs
– Solution: 3 year refresh program (HP
equipment with American Capital lease)
– Benefits: Less staff time spent on break-fix
work. Students and Teachers no longer
dealing with obsolete equipment. Tech staff
only supporting 3 models of equipment.
Sample Success
Story (cont)
How did they do it?
• Broke District into 1/3rd’s. (Elementary Middle,
High School)
• Board committed to long-term technology
refresh plan.
• Each year, 1/3rd of the equipment is returned
and replaced with new.
• All equipment is under warranty at all times.