Transcript BACC PRACTICAL TRAINING

PRACTICAL TRAINING GUIDELINES
Department of Accounting
~Administrative Matters~
PRACTICAL TRAINING COORDINATOR
Dr. Suaniza Mamat
Room: A338, Level 3, KENMS
Office Tel: 03-61964656
E-mail: [email protected]
1
Aim of today’s briefing
 Registration
 Assessment
 Collectibles
 Important dates
 some useful tips - Do’s and Don’ts
 Other Matters
2
Your PT placement status
 Workflow
 Reminder:
 Accepted? give the offer letter/email to DOA
 Rejected? please reserve your name (or CHANGE
your preference to first choice) with Sr Shima.
 - problem with transportation/accomodation etc
please come and discuss with me
 the firm has been SILENT? please contact the firm,
TODAY.
3
Registration
 All students MUST register to ACC 3592
- PT is INVALID if not registered
 Course Registration


Web-based Pre-registration in Sem 1, 2014/15
Add or Drop period in sem 2, 2014/15
 Firms registration

Please inform DOA your PT firm
4
Pt Assessment
PT Assessment
 Grade:pass or fail
 the passing mark is 70% and above
Assessment Method
1. Student Assessment Form (firm’s supervisor)
2. Log Book
3. Practical Training Report
4. Interview – Lecturer vs Student
5. Interview – Lecturer vs Firm’s supervisor
Total
%
35
20
25
10
10
100
5
1. STUDENT ASSESSMENT FORM
 Assessment by the firm supervisor:
Competency, Interactions, Work attitude and Self
Development

 Give to firm supervisor on the 1st day of report
duty
 Your responsibility to REMIND the firm towards the
end of PT
 The form is CONFIDENTIAL once filled by the
firm supervisor.


to mail the form directly to DOA at the end of PT period.
to hand in the form to you in a SEALED ENVELOPE.
6
2. LOG-BOOK
 A Diary – to record of duties/jobs
Date
Nature of work done
12/1/2014
Observed stock count:
- Audit objectives:
Ownership – ensure no
third party stock included
in counting
- Existence / Accuracy –
checked the quantity in
store with stock card.
Supervisor’s
comment (weekly)
Lecturer’
s remark
 Date of Submission : Friday, 31st July 2015 (before 4.00
p.m.).
7
3. PRACTICAL TRAINING REPORT
 Summary of experience gained in PT


critical observations of the nature of work done
recommendations to DOA
 Obtain the Guidelines on the PT Report from
the DOA

Observe your grammar - generally should use past
tense when describing your experience!
 Date of Submission: Friday, 31st July 2015 (before 4.00
p.m.).
8
4. INTERVIEW – LECTURER VS STUDENT
 Each student is assigned one lecturer as DOA supervisor

List of Dept supervisor will be notified
 Take note of the supervisor’s name, e-mail address. & contact
no.
 Please email your supervisor during the first week : tell
him/her that you have started your PT and your most recent
contact no)
 DOA’s supervisor will visit you at least once during the
practical training period
 Communicate through phone/email
9
5. INTERVIEW – DOA’s SUPERVISOR (LECTURER) VS
FIRM’S SUPERVISOR
 Each student is assigned one immediate supervisor at the
firm
 Should maintain good relationship with firm’s supervisor
and consistently communicate with each other.
 DOA’s supervisor will interview the firm’s supervisor –
discuss about the student(s)’s performance
10
COLLECTIBLES
4 Documents that MUST be collected BEFORE you
report for duty at the firm
1.
2.
3.
4.
Copy of DOA’s letter to the firm
PT Guidelines for students
Assessment form to be given to firm supervisor
Logbook
All documents will be ready for collection at
DOA 19th Dec to 24th Dec 2014
11
SOME USEFUL TIPS – DOs

Attendance and Punctuality

Show high commitment and willingness to learn to
assigned jobs

motive is to work & learn

Be proactive

Observe Islamic characters/behaviours

Professionally and Islamically dressed

Follow ALL DOA’s rules as well as the firm’s
12
SOME USEFUL TIPS – Don’ts
 Avoid taking leaves such as going for vacation, getting
married, or attending your siblings graduation ceremony



Medical leave - apply at firm and must inform Dept supervisor
(email or phone)
Any leave more than a week, must be replace, i.e. extend PT
You are expected to complete 26 weeks
 Avoid Office politics
 Avoid problems with the staff/colleague
For Preparation Practical Training report or daily log-book:


Avoid Last minute preparation
Avoid Plagiarism
13
Other Matters
 Request to change placement
 NO - We have already sent our confirmation letter to firms
 EXCEPTION - e.g. you were bullied, sexual harassment, not allowed to
perform prayer – PLEASE WRITE formal complaint to your DOA
supervisor
 After investigation, we may relocate the PT to other company
 Formal Complaint or Request Must be in writing
 Who to contact if I face problems related to PT?
1ST – DOA supervisor (Assigned Lecturer)
2nd – PT coordinator
3rd – Student’s advisor
4th – Head of Department
14
Other Matters (cont’)
Living Out/In Campus
 DOA will send letters to the Mahallah for all PT students
Registration for Skill Course
 Please register at DOA
15
Last but not least…..
 ENJOY YOUR STAY WITH THE FIRM AS A
PRACTICAL TRAINEE STUDENT
 EMBASSADOR OF DEPT OF ACCOUNTING
 CARRY A GOOD IMAGE OF AN IIUM STUDENT
16