Transcript Foreign Travel Insurance Program

Foreign Travel Insurance
Program
Joe Risser
Risk Manager
Contracts, Procurement & Risk
Management
Agenda
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University Business International Travel
Why Foreign Travel Insurance?
Emergency & Medical Services
Insurance
Registration & Application Process
Premiums
Accessing Emergency Services
Travel on University Business
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Directed
Funded
Approved
Assigned
Academic Credit
Requirement
Program
Class
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Conferences
Field Trips
Extended Field Trips
Projects
Internships
Service Learning
IRAs
Clubs
International Travel
• Outside the United States
• Hazardous Travel Countries
– “War Risk” Countries – Insurance Company
• Afghanistan; Albania; Algeria; Armenia; Cambodia; Columbia, Cuba;
Egypt; Ethiopia; Yugoslavia; India; Indonesia; Israel; Jordan;
Macedonia; Nigeria; Northern Ireland; Peru; Philippines; Saudi
Arabia; Tajikistan; Turkey; United Arab Emirates; Uzbekistan;
Venezuela…….
– State Department - Travel Warnings
• Yemen, Georgia, Columbia, Congo, Timor, Saudi Arabia,
Uzbekistan, Chad, Sri Lanka, Iraq, Eritrea, Cote d’Ivoire, Lebanon,
Somalia, Nepal, Haiti, Burundi, Syria, Algeria, Kenya, Israel, Sudan,
Philippines, Afghanistan, Iran, Nigeria, Pakistan…..
Foreign Travel Insurance Program
• Managing Risk
– Responsibility for managing the risks of
activities of the university
• Emergency & Medical Services
– Response and support to critical incidents to
protect life, property and operations
• Insurance
– Funding of expenses related to losses
affecting health and liability
Emergency Services
• Personal Assistance
– Embassy and consular information, lost document assistance,
emergency message translation, emergency cash advance, referral to a
lawyer, translator/interpreter
• Travel Assistance
– Emergency travel arrangements, return of traveling
companion/dependents, return of vehicle
• Security Service
– Control Risks Group’s CR24 – information
– Control Risks Group Services – crisis response support, risk
assessments, physical & personal security, crisis management planning
and training.
Medical Services
• Referral to a doctor or medical specialists
• Medical monitoring when hospitalized
• Emergency medical evacuation to an
adequate facility
• Medically necessary repatriation
• Medical benefits verification
• Medical claims assistance
Insurance
• Primary General Liability
• Excess Hired & Non-Owned Auto Liability
• Primary Foreign Workers’ Compensation
– Employees, University Identified Volunteers and foreign nationals
• Primary Accident & Sickness & Dental
– Employees, Students and Others
Limits, Conditions and Terms
Trip Registration
1. Coordinate with Employee and Student
International Travel Guidelines
2. Web based Application form +30 days
– Cal Poly Risk Management, Forms:
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Foreign Travel Insurance Application
– Email to: [email protected]
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Tessa Betz, Administrative Coordinator,
Contracts, Purchasing & Risk Management
3. Receive Quote (email form)
Information
• Where: Countries & Cities
• When: Departure and Return dates
• Who is in charge: Name (employee)
– # of Employees
• University Identified Volunteers
– # of Students
• Others – relationship to university?
• Why: (description of activity)
HazardousTravel Countries
Additional Information Required
• Complete Itinerary
– Lodging
– Transportation
– Locations
• Contact information for leader
• Names of all travelers
• Etc…..
Premiums
• Employees & Identified University
Volunteers
– 15 days or less $50
– 30 days or less $65
• Students & Others
– 15 days or less $40
– 30 days or less $50
• Longer trips – Underwriter Pricing
• Trips to “Hazardous Countries” $
Binding Coverage
1. Provide Chart Field and Approve Charge on
FTIP Application Form
– Email to: [email protected]
– Tessa Betz, Administrative Coordinator
Contracts, Purchasing & Risk Management
2. Receive email with Emergency Services
Information pdf attachment
3. Print out Emergency Services Information and
give one to each traveler before departure
Emergency Services Information
• Instructions
– When to call
– What number to call
– Your information
• Identification as covered member
• Information for Medical Personnel & Police
• Security Advice Contact
Summary
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University Business International Travel
Students, Faculty, Staff and Others
Register Travel & Apply for FTIP Coverage
Receive Emergency Services Information
Travel Safely
• CALL to access Services