Transcript Chronos - Barnstone

Chronos
May 2009
Chronos
Agenda
• Introduction
• Login
• Capturing Timesheet Entries
–
Capturing new entries
–
Editing and deleting existing entries
• Capturing Expense Entries
–
Capturing new entries
• Approving Timesheet And Expense Entries
• Project Reporting
• Managing Project Teams
Chronos
Introduction
•
Chronos is a web based timesheet & expenses capturing, and approval system, using the WorkPlace
architecture, developed for internal use at Barnstone.
•
Chronos is available on the internet at http://sbs.barnstone.co.za/timesheet
•
Chronos is best viewed on a screen resolution of 800x600 or higher.
•
The system can be accessed using your internet browser, i.e. Mozilla Firefox or Microsoft Internet
Explorer
•
The recommended minimum version of Microsoft IE is v.7.0, and Mozilla Firefox is v.2.2 and above.
Chronos
Logging into the system
•
When navigating to the system using your browser, you will be presented with the following screen.
Enter your User ID in the appropriate textbox.
This is the same user name that is used to access your e-mail –
unless you are a contractor.
Leave the password box blank the for the 1st login attempt.
Enter a password, and click on the Sign In button
If you where successfully authenticated, you will be redirected to
the following screen.
Chronos
Capturing New Timesheet Entries
•
On the Capture Timesheet Tab, you’ll be presented with the following screen, allowing for capturing
of timesheet entries.
The calendar displays the selected date on which the entry will be
captured. The default is today’s date.
The Started On and Ended On textboxes, holds the time on which
the entry started and ended. Clicking on the image next to the
textbox
willthe
automatically
textbox
the current
Select
appropriatepopulate
project from
the with
dropdown
list totime.
filter the
Hours
will
be
calculated
using
the
start
time
and
end
time.
associated tasks. Select the task on which the entry should be
Hours
can also
be calculated using the start time and hours
booked
against.
worked,
to the
automatically
in end
Select
applicationfillfrom
thetime.
dropdown list. The dropdown will
default to “Normal Work”.
Enter notes, which describes the entry.
Click on the Save button to save the entry when all the
appropriate fields are filled in. Cancel will clear the boxes and
reset all selections to default.
Chronos
Editing Existing Timesheet Entries
•
To edit or delete existing entries the same screen as capturing the entries can be used.
On the right-hand side of the screen, all the entries
captured for the selected week will be displayed.
Clicking on the View link next to a entry, will fill in all
the details of the entry on the left-hand side of the
screen.
From here the date, time, hours, project, task,
application and notes could be changed by just
selecting the appropriate option or date, or editing
the entered fields.
When you are done, just click the Save button.
When you want to delete the entry, click on the Delete
Button. A confirmation box will be
displayed, before permanently deleting the entry.
The Cancel button, will clear the screen of all the
selections and entries. Your changes wont be saved.
Chronos
Capturing New Expense Entries
•
On the Capture Expenses Tab, you’ll be presented with the following screen, allowing for capturing of
expense entries.
The calendar displays the selected date on which the entry will be
captured. By default the current date will be selected.
Select the appropriate project from the dropdown list to filter the
associated tasks. Select the task on which the entry should be
booked against.
Enter a description
of the expense entry.
Select
the
expense
type
from
the
dropdown
list.entry will
Enter the quantity, and the unit
cost,
the
total
cost of the
be calculated automatically.
Enter notes to describe the entry or provide additional information
on the entry.
Click on the Attach File link. Browse to the file(s) you want to
attach
to the
expense
entry. Multiple
can be selected and
Click
on the
Save button,
to savefiles
the entry.
uploaded
at once.
The Cancel
button will clear all the entries, and clear all the
selections.