Transcript Parliamentary Procedure Fundamentals

Parliamentary Procedure
Fundamentals
Mrs. Joehl 2012
Parliamentary Procedure
▪RULES FOR CONDUCTING A MEETING
▪ORIGINATED IN ENGLISH PARLIAMENT
▪DEFINED IN ROBERT’S RULES OF ORDER
Why Use Parliamentary Procedure?
Parli Pro Gone Wrong
 http://www.youtube.com/watch?v=ROxvT8KKdFw
Why Parliamentary Procedure?
▪To provide order in the meeting place.
▪To uphold the rule of the MAJORITY.
▪To protect the rights of the MINORITY
WHERE WOULD YOU
EXPECT TO SEE
PARLIAMENTARY
PROCEDURE
PERFORMED?
Meetings that Use Parli Pro
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County Board Meeting
School Board Meeting
4-H Meeting
FFA Meeting
Church meeting
 ANY meeting where business
needs to be discussed fairly and
efficiently
THE CHAIRPERSON
1. The Chairperson PRESIDES over
the meeting.
2. MUST know proper parli pro.
3. Know the use of the gavel.
4. Votes in the case of a tie.
5. Be professional.
An Effective Chairman….
 Speaks load and clear
 Stand up straight
 honor members’ rights
USE OF THE GAVEL
“THE SYMBOL OF AUTHORITY”
▪1 Tap - sit down
- after a vote
- for adjournment
▪2 Taps - come to order
▪3 Taps - stand in unison
VOTING
▪VOICE - if sure of outcome
▪HAND - when a specific count is
necessary
▪SECRET BALLOT - when politics
are involved
Review- Gavel Taps
 1 Tap means…
 A.
sit down
 B. after vote is cast
 C. adjournment (end the meeting)
 2 taps means…
 Come
to order (stop talking out of turn)
 3 taps means…
 stand
Review- Purpose of Parli Pro
 Provide order in meeting place
 Run
efficiently (timely) and fairly
 Uphold rule of ________________
 MAJORITY
 Protect rights of _______________
 MINORITY
Review- Chairman’s duties
Facilitate (Preside over)
meeting
Protect rights of members
Votes ONLY in case of tie
Be professional and fair
KNOW rules of Parli Pro
Making a Main Motion
1. Stand to be recognized
2. Make motion:
“I move that…”
3. Second the motion:
4.
5.
6.
7.
“I second the motion.”
Chair Restates Motion
Discussion
Vote
Chair announces outcome of vote
Main Motion should include…
 WHAT
 WHEN
 TIME
 WHO
 WHERE
 Any other pertinent info?
Why a Second?
At least 1 other member
agrees with the motion
 If no second, motion dies
 Do not stand to second motion
REVIEW- Main Motion
1. Stand to be recognized
2. Make motion:
“I move that…”
3. Second the motion:
4.
5.
6.
7.
“I second the motion.”
Chair Restates Motion
Discussion
Vote
Chair announces outcome of vote
http://www.youtube.com/watch?v=kUGopPqbE7k
http://www.youtube.com/watch?v=hm0hsTniLlE&list=PL6096E72D706B017B&index=3&feature=plpp_video
Main Motion rules
 Requires a Second
 Debatable
 Amendable (can be changed)
 Simple Majority vote to pass (51%)
Parli Pro- Order of Meeting
 ONLY one Main Motion can be discussed at a
time
 Other motions can be made that pertain to
the main motion
 The motion must be adopted or rejected by a
vote
 Or disposed of the “question” in some other
way before new business is brought up
Secondary Motions-Subsidiary
 Assists in treating of or disposing of the main
motion
 It becomes the immediately pending question
 Examples:
 An embarassing motion is on the floor-
dispose of it without a vote
 Amend to change the motion
 Set motion aside to discuss at a later date
Secondary Motion- Lay on the Table
 Purpose:
Stop discussion at the present time
- Without setting time to revisit motion
Can be taken “off the table” whenever the
assembly decides
Secondary Motion- Lay on the Table
Requires second
No discussion
Majority vote to pass
Subsidiary Motion- Previous Question
 Purpose:
Stop discussion immediately and
vote on pending motion
Subsidiary Motion- Previous Question
Requires Second
No discussion
2/3 majority vote
http://www.youtube.com/watch?v=Ash3k3T1g2w
Subsidiary MotionLimit or Extend Limits of Debate
 Purpose:
If discussion is taking too long, but is still
needed
Examples:
 member can put time limit on debate,
 limit length of speeches or
 put limit to number of debates per member
Subsidiary MotionLimit or Extend Limits of Debate
Requires Second
NO Debate
Amendable
2/3 majority vote
Subsidiary MotionPostpone Definitely
 Purpose:
Postpone discussion of motion until
later in the meeting or at another
meeting
- Certain time must be determined
- (to a definite time)
Subsidiary MotionPostpone Definitely
Requires Second
Debatable
Amendable
Simple majority to pass
 If passed, on to new business
Subsidiary MotionRefer to Committee
 Purpose:
Send a main motion to a few
people to discuss and iron
out the details
- Small group called a “committee”
Subsidiary MotionRefer to Committee
 Must state number of committee members
 Requires a second
 Debatable
 Amendable
 Simple majority to pass
 If passed, move to new business
http://www.youtube.com/watch?v=RpcasWK6Lr8&list=PL6096E72D706B017B&index=2&feature=plpp_video
Subsidiary Motion- Amendment
 Purpose:
Change wording of main motion
- If main motion would be better suited if altered
from its original form before voting
ADD, DELETE or CHANGE words
Subsidiary Motion- Amendment
Requires second
Debatable
Amendable (once)
Simple majority to pass
 If passed, go back to previous motion with
amendment changes made
http://sample.cevmultimedia.com/courses/CEV41012/MPU10027/CEVD0318W/CEVD0318.html
http://www.youtube.com/watch?v=ijG_qzCuCaY&list=PL6096E72D706B017B&index=6&feature=plpp_video
Subsidiary MotionPostpone Indefinitely
 Purpose:
Dispose of “question” without taking
a vote
Ex: if embarassing motion is made, it can be
disposed of before vote is taken
Subsidiary MotionPostpone Indefinitely
 Requires second
 Debatable
 NOT amendable
 Simple majority to pass
 If passed, move to new business
Secondary Motions- Incidental
Incidental Motions- Point of Order
 Purpose:
Used to correct an error in
parliamentary procedure
Do not need to be recognized
Example:
 Chairman didn’t allow member who made
motion to discuss first;
 didn’t call for discussion before voting
Incidental Motions- Point of Order
 No Second
 No discussion
 No vote
 Chairman rules on the question involved
 Either Chair corrects it or call for Appeal
decision of Chair
http://sample.cevmultimedia.com/courses/CEV41012/MPU10027/CEVD0318W/CEVD0318.html
Incidental MotionsAppeal Decision of Chair
 Purpose:
Used if you disagree with the
ruling by the chair
Incidental MotionsAppeal Decision of Chair
Requires a second
NO Discussion
Majority vote
http://sample.cevmultimedia.com/courses/CEV41012/MPU10027/CEVD0318W/CEVD0318.html
Incidental MotionsDivision of Assembly
 Purpose:
Used when one disagrees with
the announcement of the vote
Example:
If the “Nos” sounded to be in majority, but the
Chair called in favor of the “Ayes”
Usually recount with Rising Vote
Incidental MotionsDivision of Assembly
No Second
No Debate
Majority Vote
If passed, revote by hand or
rising vote
Secondary Motions- Privileged Motion
 Do not relate to pending business
 Take immediate and overriding
importance over anything else
 Allowed to interrupt consideration
of anything else
Privileged MotionRaise Question of Privilege
 Purpose:
If pressing situation is affecting the right
or privilege of member or assembly
Permits member to interrupt business to
state an urgent request or motion
Example:
Noise, inadequate ventilation in room, etc
Privileged MotionRaise Question of Privilege
 If simple- can be taken care of
informally.
But…
 Chair may need to make ruling as to
whether it is admitted as question of
privilege
 No Second, No Debate, No Vote-
- Chair grants
Privileged Motion- Recess
 Purpose:
Short intermission in business until
specified time
 Requires Second
 No Debate
 Amendable
 Majority Vote
Privileged Motion- Adjourn
 Purpose:
Used to close the meeting
Can be done at any time
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Requires second
No Debate
NOT amendable
Majority Vote
Privileged MotionFix Time to Which to Adjourn
 Purpose:
Set the date and hour with which to adjourn
Can occur at any time during meeting
*Highest ranking over any motion
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Requires Second
NO Debate
Amendable
Majority Vote