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Presentation Skills Workshop
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Aims of this workshop
– To increase your understanding of what makes a good presentation
– To look at some common pitfalls and how to avoid them
– To develop practical strategies for planning and delivering effective
presentations
By the end of the session…
…you will have had the chance to think about and discuss how to:
– select material which is appropriate for the purpose and the audience
– structure material
– make a good delivery
– deal with nerves
– prepare relevant visual aids using PowerPoint
– resolve problems and issues delivering group presentations
Tell your group
about an activity
that you like to
either watch or be
involved in - one
minute only!
Academic Presentations
• Are they being assessed?
• What criteria is being used?
• What is the % markings?
• What is the time allocation?
• Who is your audience?
Example group research presentation assessment sheet
Unprofessional approach 0-1-2-3-4-5 Extremely professional approach
Unclear communication 0-1-2-3-4-5 Communicated extremely clearly
Poor planning evident 0-1-2-3-4-5 Excellent planning evident
Poor and/or unclear objectives 0-1-2-3-4-5 Excellent and clear objectives
Inappropriate methods
0-1-2-3-4-5 Extremely appropriate methods adopted
adopted
Meaningless results presented 0-1-2-3-4-5 Meaningful results presented
Poor interpretation of results 0-1-2-3-4-5 Excellent interpretation of results
Presentation poorly structured 0-1-2-3-4-5 Presentation extremely well structured
Four key elements of a good presentation: AM PM
Audience
– where are they coming from?
– what do they need to know?
Message
– what are the most important things to get across?
Presenter
– how to present with impact?
Medium
– what’s the most effective medium to use?
– how to control it?
What I would do if I
won the Lottery…
Thinking about your audience
• How would you present your course if you were talking to:
Audience
– A group of 6th form students
– Your tutors
– A community group of elderly people
Describe someone you respect or your favourite
celebrity and explain why you like them.
Thinking about your message
Message
Message - what?
Selecting material
– How much time do you have? (Practise to make sure it fits!)
– What key messages do you want to get across?
– Brainstorming – can be used by groups or individuals
– When working in groups – must be supportive of every contribution
– Visualise ideas – create a mind map
Use mind mapping techniques to generate ideas for content
Use MindGenius to generate ideas
Organisational
Interest
Team work
Skills
Why me?
numerical
Experience
Summer vacation job in
environmental conservation
Member of British Trust for
Conservation Volunteers
Member of RSPB
Sixth form field work
Skills
IT literate
Communication
Experience
Confidence
Message - how are you going to structure it?
Beginning
Middle
End
outline the
content and
your angle and
grab their
attention
decide the
best
message
order for
logical flow
of ideas
summarise
the main
points and
restate your
angle
…or
Tell ’em
what you
are going
to tell ’em
Tell
’em
Tell ’em
what
you’ve
just told
’em
Describe a recent holiday
Thinking about your message
Presenter
Delivering your
message
Listening to lots of student
presentations can be boring.
•Generate interest by changing pitch,
intonation and speech pattern.
•Don’t just give lots of information.
•Turn statements into questions:
“We chose gender stereotyping because it
occurred in the highest number of
situations.”
“So, why do you think we chose gender
stereotyping?
(PAUSE FOR EFFECT)
We chose it because it occurred in the
highest number of situations.”
You the presenter
How confident are you in:
– Using your voice (clarity and volume)?
– Using body language (gestures, facial expression)?
– Timing (speed, detail, length)?
– Dealing with nerves?
– Responding to audience (eye contact, changing pace given cues)?
Feeling tense?
What do you do when you
are nervous?
What strategies can you
adopt to overcome them?
Effective Communication
• Know about what you want to say.
• Look at people when you speak to them.
• Speak clearly and keeping what you say simple
and uncomplicated.
• Ensure that your words, body language and voice
match what you are saying.
• Give clarity to what you are communicating by
attending to signs of other people’s confusion,
resentment or lack of interest.
• Summarise and check that people understand
you.
Breathing exercises
•fuel - lungs
•sound – voice box
•shape – lips and
tongue
Thinking about your message
Medium
Using different mediums
• Flip Chart and Poster presentations
– Clear and concise
– Visual impact
– Well organised
• OHTs
– File in ring-binder – use clear plastic wallets to store and organise
– Test the equipment – check focus and visibility
• Prompt cards
– Hole punch and tag
– Subdivide into sections with one or two prompt words
– Use highlighters to attract the eye, but not too much detail
Learning About PowerPoint
• Ask someone who knows to show you!
• ISS training
http://iss.leeds.ac.uk/info/309/presentation_software
• Surf the web for tutorials.
Font and Transition
If you use a small font, your audience won’t be able to read what you have written
CAPITALISE ONLY WHEN NECESSARY. IT IS
DIFFICULT TO READ.
Avoid complicated / distracting transitions
Complicated fonts are difficult to read
Colour
Using a font colour that does not contrast with the
background colour is hard to read
Using colour for decoration is distracting and
annoying.
Using a different colour for each point is unnecessary
Using a different colour for secondary points is also
unnecessary
Trying to be creative can also be bad
Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use
Your group presentation
•You are a group of tour operators who are preparing a presentation to increase
visitor attendance.
•Agree a destination and pick one of the target audiences below:
• Cultural experience for over 60s
• Family holiday
• Club 18-30 holiday
•You have 20 minutes to prepare a 4 minute presentation.
•Think about the structure. What might some of the bullet points be? Think
about delivery. You need to involve each member of the group in the
presentation and keep to time.
Learning from feedback
Complete the presentation skills self audit:
• How do you rate your own presentation skills?
• What have you just learnt about your strengths and weaknesses?
• What strategies and techniques will you adopt to improve your
performance?
Use Skills@Library resources
Try Skills@Library online tutorials
Book a group working room – ask for
presentation facilities
• Practise in a group working room
• Log into your student account to
access your own files
• Use your printer credits for
handouts
• Save your presentation
Remember
1. The higher you climb the further you fall – technology can and
often does let you down.
2. Don’t make any assumptions about technology. It is your
responsibility to check what is in a room and what you can use
confidently.
3. Make sure the equipment you are using to deliver your
presentation can support the media you wish to use.
4. Check all sound card volume controls before starting.
Session Objectives Recap
• To increase your understanding of what makes a good
presentation.
• To look at some common pitfalls and how to avoid them.
• To develop practical strategies for planning and delivering
effective presentations.