Transcript Financial Policies & Procedures

Financial Policies &
Procedures
Linda D. Robertson
Associate Executive Director for Business
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Change
Policy 9.2.1 – Membership Fees –
REDUCED 50% - $215,000 cost savings
High Schools:
$165 Min - $550 Max
Based on $0.275 per 9-11 grade student
Middle Schools : $110
Legal Fees remain same:
$180 High School
$25 Middle School
FIAAA membership = $25 collected by FHSAA
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Change
Policy 9.7
State Series Ticket Prices
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$2 Increase Football Finals
$1 Increase Other Sports Finals
$1 Increase All Sports Regionals
$1 Increase All Sports Districts
– Competitive Cheer – No increase in price
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Change
Impact of Ticket Price Increase
Host Schools will earn $600,000 more
FHSAA will earn $180,000 more
FHSAA’s increase will be returned to schools
through reduction of membership fees – which
will cost FHSAA $215,000
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
State Series Ticket Prices
Regular Admission*
No admission for Golf & Tennis
$6/$7/$8 – Flag, Lacrosse, Water Polo, Bowling
$6/$7/$9 – CC, Soccer, SB, Swim, T&F, VB, Wr
$5/$6/$10 – Competitive Cheer
$6/$7/$10 – Basketball
$7/$8/$9/$12 - Football
*Reserved Seats cost more – see policy 9.7
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Change
State Series Games
9.8.2 Ticket Policy for Children
• Children 3 and under are FREE
• FHSAA will permit the Host site’s gate
procedure on free child admission during
regular season to be upheld if slight variance
(ie. Pre-school age)
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Change
9.9 - Football Revenue Shares:
Same fees - New classifications
JAMBOREE -
$150 Spring
$450 Fall
CLASSIC - 20% of the gross receipts OR a flat fee as listed below, WHICHEVER is
LESS according to the following table:
Classification
5A,6A, 7A, 8A
1A, 3A, 4A
Fall Classic
$ 1,150
$ 750
2A,
Independent
$ 450
Spring Classic
$ 600
$ 350
$ 200
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Change
14.1 – Facility Standards for Hosting
State Series – Rental Restrictions
(limits Host expense claims)
 $1,000 Max can be claimed

If visitor has facility, use it
 Must have prior written approval from
FHSAA Exec Dir
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Change
Policy 7.8 -Third Party Promoted Events
 Intended for PROFIT making promoted events
(ESPN, KSA, Paragon Sports, etc)
 Sanction 90 Days Prior, new AT2S and AT3S
form required
 FHSAA party to the contract
 Sets minimum financial expectations (20-25% of
gate to FHSAA) – subject to negotiation
 Does NOT apply to local televised regular season
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Ticket Prices
FHSAA does NOT regulate prices for:
• Regular season games
• Invitationals
• Classics & Jamboress (except for Football)
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Ticket Prices
FHSAA regulates prices for:
– State Series Events
– Football Classics: $4 min; max is regular season
price
– Football Jamborees: No min; max is regular
season price
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
State Series Ticket Price
STUDENT PRICES –
• No Complimentary student tickets allowed
– Even if Private School Policy includes activity fee
within tuition cost and students attend regular
season events for free
• Students are charged regular adult price
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Policy 9.7 - Ticket Price Waivers
“…prices shall be charged for all FHSAA state
series contests unless waived in writing by the
Executive Director or his/her designee in
advance of the event.”
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Ticket Procedures
State Series Games
• Pre-numbered Tickets or Arm Bands Required
– Tickets must be torn by ticket takers
– Arm bands must be applied before entering the
gate and difficult to remove
• Tickets reported as sold on Financial Report
must match ticket inventory
– Keep ticket sales record at school (1 yr)
– FHSAA may audit records
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Ticket Procedures
State Series Games
• Participating schools coaches, student
supervisory staff (admins), spirit coaches,
band, and team/band drivers do NOT need to
sign Pass Log or purchase ticket
• Event staff, media, security staff do NOT sign
the Pass Log or purchase ticket
• All others buy ticket or show State Series Pass
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Policy 9.10.1 – State Series Revenue Sharing
Football –
– 25% of ticket sales paid to FHSAA, or total Net
Profit (whichever is less)
– Ticket Sales, minus FHSAA share, minus host
expenses = remaining balance available
– 45% of remaining balance goes to visitor
– 55% of remaining balance kept by Host
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Policy 9.10.2 – State Series Revenue Sharing
Baseball, Basketball, Soccer, Softball and Girls
Volleyball
– 15% of ticket sales paid to FHSAA, or total Net
Profit (whichever is less)
– Ticket Sales, minus FHSAA share, minus host
expenses = remaining balance available
– 45% of remaining balance goes to visitor
– 55% of remaining balance kept by Host
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Policy 9.10.3 – State Series Revenue Sharing
Cross Country, Swimming & Diving, Track &
Field, and Wrestling
– 15% of ticket sales paid to FHSAA, or total Net
Profit (whichever is less)
– Host retains all other funds (no sharing with
visitors required)
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Policy 9.10.4 – State Series Revenue Sharing
Bowling, Flag Football, Water Polo, Tennis, Golf,
Lacrosse, Boys Volleyball, Weightlifting
– Zero required to be paid to FHSAA
– No financial reporting for these sports
– Not eligible for Loss Reimbursement
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
State Series Revenue Sharing
Policies 9.10.1 - 9.10.3
If profit is $0 to $250, no FHSAA, no school
revenue sharing (must still file report)
If loss is incurred, FHSAA will pay up to $350,
IF policies were followed
$80,800 paid to Hosts in 2010-11
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Loss Reimbursement
• To Qualify, host must follow all policies
• Loss Reimbursement ONLY for State Series
• Host may still suffer a loss
– District Planning Meeting minutes must show how
to share losses, otherwise FHSAA policy prevails
and host is financi
• Not available to Recognized Sports
– Important to discuss at Planning Meetings
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
State Championships
Where Money Goes
Income: Ticket sales (host keeps parking
and concessions)
Expenses:
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Host Gets Share of Ticket Sales (10% to 40%)
Game Officials & travel costs
Trophies & Awards
Event staff travel
Participating Schools Reimbursements
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Policy 9.11.1 –
Team Compensation for Championships
For Football
Flat Fee
$4,250
Mileage Rate
$5
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Review
Policy 9.11.2 –
Team Compensation for Championships
Baseball, Basketball, Soccer, Softball, Girls Volleyball
Flat Fee
Mileage Rate
$2,500
$2.50
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Policy Clarification
Policy 9.11 –
Team Compensation for Championships
“When net profits after expenses do not allow
for the payment of this schedule,
participating teams shall divide 100 percent
of the net profit based on their pro-rata
share…”
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
2010-11 Championships
Sports where net profit did not support full
payment formula for schools:
Baseball
Softball
Girls Basketball
Boys Soccer
Girls Soccer
Girls VB
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Football Jamborees
• Flat sanction fee
• Do not send financial report to FHSAA
• FHSAA will invoice the school for the sanction fee
Submit Approval Form AT2 30 Days Prior
No further reporting is required!
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Football Classics
• Pay FHSAA LOWER of 20% of sales or flat fee
shown in the chart
• Sales – FHSAA Share - Host Expense = Net Profit
• Visiting School gets 35%, Host 65% of Net Profit
(or alternative split agreed upon by contract)
Submit Approval Form AT3 30 Days Prior
Submit FB4 Financial Report within 30 Days
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Penalties & Fines 2010-11
3,000+ fines issued = $497,800
09-10 10-11 Cost Per Fine
Missing Rules Clinics
1,342 830
$50
Late Sanction Approval
362 368
$50 - $200
Conduct Fines
415 477
$100 +
Missing Dist Planning Mtg
303 191
$50 - 100
Late Event Financials
136 134 $50/$75/$100
Recruiting & Eligibility
120 220
$100 +
Failed to report scores
158 131
$50
All others combined
835 689
$50 +
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Prevent Fines
1. Make Sure Coaches watch on-line Clinics
27% of all fines were missing clinics
2. Plan Ahead – Meet Deadlines
21% of all fines were deadline issues
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Get Special Events Approved 30 Days Prior
Turn in Financial Reports within 30 Days
Report Game Scores on Time
3. Attend District Planning Meetings (or send
substitute), 6% of fines were for missed meetings
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Requesting Appeals
• Put in writing to Asso. Exec Director of
Athletics (or Business, if late fee for event
financial report)
• State Compelling reason for the violation
FHSAA will consider:
1. Past performance (pattern of fines)
2. Extenuating circumstances (illness,
emergencies, etc.)
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
History of Fines
to Member Schools
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FY 2008
FY 2009
FY 2010
FY 2011
$521,475
$321,635
$339,919
$497,800
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
2011-12 Projected Revenue
$4,619,042
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
2011-2012 Expenses $4,585,938
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Highlights of 2011-12 Budget
• 50% Decrease in Member Fees ($215K loss to
FHSAA, Gain for schools)
• State Series ticket price increase ($600K gain for
Host Schools, $180K gain for FHSAA)
• 8 Classification System for Team Sports (33%
more teams will get to experience State Series)
• Improved Championship Venue Contracts (16
sports: higher gate share to FHSAA = better
team payouts)
• New Assistant AD to assist Middle Schools
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
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3 Year Report Card
$ 978K/year to Member Schools
$215K reduced membership fees (2011)
$600K more to Host Schools for State Series
ticket price increase (2011)
$25K more to schools for Championship
participation (better pay formulas 2010)
$54K More retained by schools for FB
Classics & Jamborees (effective 2010)
$60K saved – elimination of $50 participation
fees – (effective 2009)
$24K less in statewide fines (since 2008)
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Financial Changes – past 3 Yrs
• Shifted focus of event revenue sharing from
ticket sales to after event costs
• Capping FHSAA shares for State District &
Regional games to avoid losses for hosts
• Focusing on Service to Members
• Compliance Seminars Came to You
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
We Are “Working on it”
• Better payouts for participating teams in
Championships for sports that do not have
large ticket revenues
• Flat sanction fees for every sport
• Financial reporting eliminated except for State
Series
• Increasing Corporate Sponsorships so
membership fees can be decreased
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
What Events Require Financial Report?
• If AT2 required, No Report Due
– FHSAA will invoice a flat Fee
• If AT3 required, then Financial Report Due
– These events require a % of gate to FHSAA
• If AT2S or AT3S required, then Financial
Report Due (new form FN3P – Third Party)
• If Hosting State Series, then Financial Report
– Unless Hosting a Sport listed in Policy 9.10.4
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
Financial Forms
FHSAA Website, Not C2C
Forms must be mailed, not submitted by C2C
FB 3 – Football Bowl Game
FB 4 – Football Classics
FB 5 – Football State Series
FN 1- Invitational Meets
FN 2 – Sanctioned Sports State Series
FN3P – Financial Report – 3rd Party Promoted
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N
F L O R I D A H I G H S C H O O L A T H L E T I C A S S O C I A T I O N