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CENTRAL EUROPE PROGRAMME 2007-2013 National Info Day Bologna, Italy 27 January 2009 APPLICATION DOCUMENTS Second Call Barbara Di Piazza JTS CENTRAL EUROPE PROGRAMME APPLICATION DOCUMENTS What has to be submitted? APPLICATION FORM 2nd Call + ANNEXES 2nd Call Do not submit additional information or documents! APPLICATION DOCUMENTS How to be submitted ? Application Form and its Annexes to be sent • by normal post/courier or • directly delivered by hand In both cases the envelope must include • the hard copy of all necessary documents and • a CD-Rom or any other electronic support where the electronic version of the Application Form, Simplified Financial Statement (SFS) document and a map with location of partners are saved Submission via e-mail not accepted! APPLICATION DOCUMENTS What is checked? • Fulfilment of the minimum project requirements • Meeting of administrative compliance criteria (minimum formal and legal requirements) Info & Support: • Related information is included in the Application Manual 2nd Call • “Intelligent” AF providing ERROR messages Strict handling of formal criteria! APPLICATION FORM Structure 1- Basic Information 2- Project Outline 2.1 Relevance 2.2 Methodology 2.3 Sustainability and Knowledge Management 2.4 Partnership 2.5. Investment 3- Project Work Plan 4- Project Partners and Budget 5- Project Budget 6- Time line (Visualisation of Work Plan) ANNEXES What has to be submitted? • Map Location of Partners • Management Structure (Flow-Chart – no template provided) DECLARATIONS • Co-financing Statements incl. Declaration on administrative and financial capacities and on legal status (different forms depending on the status of the partner) • Declaration on status in relation to State Aid • Simplified Financial Statement and related supporting documents (only private Lead Applicants, Priority 1) DECLARATIONS Who submits what? - Overview Partner Lead Applicant EU-Partners Partners (Int. Org. under nat. law) Partners (Int. Org. under int. law) Partners (Third country) Form Co-financing Statement, incl. Declaration on Capacities, Legal Status (in Application Form) Co-financing Statement, incl. Declaration on Capacities, Legal Status (Annex – different forms) State-aid self-declaration Simplified Financial Statement and supporting documents (only private Lead Applicant) ANNEX Declaration on State Aid Status • Self-declaration to be provided by all partners receiving ERDF except international organisations • If partner considers itself as undertaking according to the State Aid discipline the de-minimis regime will apply and related data will be requested in the form • Form includes information on State Aid • Please get in touch with your Contact Point for details on support provided on national level. ANNEX Simplified Financial Statement Simplified Financial Statement (SFS): • only needed for private Lead Applicants (Priority 1) • has to be provided in hard copy and e-version • SFS has to be accompanied by additional supporting documents as specified in the Application Manual 2nd Call APPLICATION DOCUMENTS Lessons learned from 1st Call Avoid ineligibility of your application due to formal mistakes! REMEMBER! • Completness of the documents (all obligatory Annexes for all partners; hard copies & e-versions needed); • Use the provided templates; • Documents on headed paper; • Documents dated, signed, stamped; • Documents signed by the legal representative as in AF or duly authorized person; • Co-Financing Statements indicate same amount as in submitted version of AF. APPLICATION FORM Check List Check List: all boxes have to be answered with Yes or N/A SOURCES OF INFORMATION • Operational Programme (OP) • Application Manual 2nd Call • Instructions for Applicants: How to complete the AF • FAQs (Implementation Manual) (Audit and Control Guidelines) Thank you for your attention!