Transcript Title of Presentation - Nick In IT

SCPS
Market Research Solutions
Improving organizational communication with
advanced Outlook features
Nick Riedel
December 17, 2013
Email
Communicate with others
Attach and send files
Calendar
Track meetings and events
Contacts
Store phone numbers and address
Tasks
Manage tasks and progress
Notes
Keep miscellaneous information
Server connections
Web based mail
Exchange email
Other mail configurations (Nordell, 2011)
Account Settings
Username and password
Email service configurations
Protocols
POP3
IMAP4
Delayed Emails
Send emails at a future date
Voting Buttons
Receive responses from recipients
High Importance
Alert other users to more urgent matters
Signatures
Include contact and other relevant information at
the bottom of each email
Search
Find emails by searching subject, contents, and
senders
Categories
Color coded visual aids that act as a tag
Reminders
Easy method to keep up on conversations that need
revisited
Contacts
Store information on users
Store documents related to users
Contact Groups
Send emails to several individuals by selecting one
group for the recipient
Create Contacts
Add from contacts folder, or create from senders
Add and Import Contacts
Import vcards and CSV files
Create Appointments
Set time and availability
Create All-day Events
Reminders
Notify of upcoming events
Recurring Appointments
Repeat events
Schedule Meetings
Invite Attendees
Email requests and receive responses (Nordell,
2011)
Create Tasks
Assign Due Dates
Set Completion
Recurring Tasks
Delegate Tasks
Status Reports
Track Task Hours
Reminders
Tracking Activities
Automatic Journaling
Configure for specific contacts or activities
Creating Journal Entries
Simple Text
Track miscellaneous information
Searchable
Categorize
Ribbon
Configure tabs and sections for any need (Boyce,
2010)
Templates
Configure starter emails containing information
that is frequently recreated
Delegation
Grant and control access to calendars, contacts,
and other personal Outlook account items
Calendar Sharing
See and share calendar information
Office Integration
Mail merge
Contacts import
Export Contacts
Sharepoint
Virus protection
Block specific file types in attachments (Boyce,
2010)
Configure how to treat attachments
Export Outlook data files
Out of Office Replies
Shared Calendar Improvements
Users can share directly with other Exchange users
(Murray, 2010)
Advanced Security
Exchange spam filter (Microsoft, 2012)
Recall Emails
Recall unread emails
Outlook Web App
Access Outlook through a web browser
Access email remotely
Outlook Anywhere
Configure Outlook 2010 to connect to Exchange
(Boyce, 2010)
Configure access through mobile devices
Set up account from mobile with ActiveSync
(Poulson, 2010)
Effective and organized communication
Manage communication with others
Employee availability
With mobility options users can communicate effectively
even off site
Goal clarity
Tasks and delegation make it easier to know what has been
accomplished and what remains
Time management
Shared calendars help the organization as a whole reduce
scheduling conflicts
Users can plan out and visualize their weekly or monthly
schedules
Outlook 2010 empowers users to manage more
information and communication with reduced
effort. Through the numerous features included
with email, contacts, calendars, and tasks users
have improved ability to coordinate with others
and offload workloads to available resources.
Those benefits are reinforced with features that
allow the users to track progress through
journals and delegation. In short, Outlook 2010
gives users command of more information while
simultaneously improving their ability to
manage that information.
Boyce, J. (2010). Microsoft Outlook 2010 Inside Out.
Redmond: Microsoft Press.
Murray, K. (2010). Microsoft Office 2010 Plain &
Simple. Redmond: Microsoft Press.
Nordell, R. (2011). Microsoft Outlook 2010 (1st ed.).
Career Education.
Poulson, T. (Ed.). (2010). Outlook 2010: Advanced.
Fairport, NY: Axzo Press.
Microsoft. (2012, 10 9). Enable Anti-Spam Functionality
on a Mailbox Server. Retrieved 12 17, 2013, from
technet.microsoft.com: Enable Anti-Spam Functionality
on a Mailbox Server