Transcript OTA Email Transition

OTA Email Transition
{
Yahoo Mail to Microsoft Exchange
Beginning March 1- 2, 2014
Assembled by: OTA IT Department and Metrica Support
Who Will be Affected?
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Any user, advisor or assistant, that currently has an active
otatreas.us email address
The transition will take place between Saturday, March 1, 2014
at midnight and Sunday, March 2, 2014. * No emails will
arrive in the new email inbox until the transition.*
The otatreas.us email system will be unavailable during the
transition.
Starting on Sunday, March 1,at 6 PM ALL NEW EMAILS will
be delivered to the new system. Users will still be able to
access their old Yahoo! accounts but new emails will not be
available in Yahoo! interface. To see new email messages users
MUST log into the new system at www.otatreas.us.
Advantages
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A more secure and convenient email program
Stable email settings
User friendly set up and transition
50 GBs of User Storage
Accessible on Windows, Macs*, and Smart
Devices*
*Standard support will be provided for all OTA and Metrica owned computer
systems and peripherals. Private equipment such as: Macs, smart phones, or
personally owned PCs will receive minimal support or instructions provided
along with a referral to their computer technical support.
Format Changes
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The username will change from: [email protected] to
[email protected], however users will continue
to receive emails sent to both addresses.
Automatic email forwarding is prohibited.
Compliance with the new security standards is mandatory.
Email programs such as: Microsoft Live
OTA IT Department will now have access to reset passwords
and unlock accounts
There will be no POP3 Mail or IMAP setup- The only protocol
Exchange supports is Outlook Anywhere
Mac Support Links
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http://office.microsoft.com/en-us/web-apps-help/set-up-emailin-outlook-for-mac-2011-HA102823162.aspx
http://office.microsoft.com/en-us/office365-suite-help/use-office365-on-your-iphone-or-ipad-HA103787373.aspx
https://itunes.apple.com/us/app/office-mobile-for-office365/id541164041?mt=8
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Users will receive an email message complete with links to set up
and access their email.
Users will click on http://activate.otatreas.us
Your Username and Password will be provided in the message.
These are the login pages that will appear.
The first is the initial login page during set up.
The second is the Webmail Portal link.
Either page is accessible for user.
 This is a set up page for the new system. Users can select their
preferred language and time zone. This page show up only once –
upon the first login.
 This is initial layout of the web application, which can
be adjusted to user preferences.
 New messages will appear in the in Inbox.
 Users can click
on the cog in the
upper right
corner to adjust
the 365 settings.
 Users can
change their
passwords
under Office 365
Settings.
MS Office Outlook
Setup
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As seen through Office 2010
 Click on the File Tab
 Account Settings and choose Account Settings from the drop down
list
 Click on
New on the
Email Tab
 Enter user
information
for the: Name,
Email
Address,
Password and
confirmation
 Click “Next”
 Manual
configuration may
needed if the
automatic setup
fails
 Choose
Internet
E-Mail
 Click
Next
 The settings should automatically configure
 No additional mail settings should be needed
 Users will be prompted
initially for their password
when accessing the new
account for the first time in
Outlook
{
 The new account will appear in Outlook
 The user can move any messages from the old
Inbox to the new one or follow the steps on this
link: http://office.microsoft.com/en-us/outlookhelp/create-and-use-pst-data-files-in-differentversions-of-outlook-HP001231987.aspx
NOTES:
 The email transition for the users that solely use Yahoo Mail will
require the users to give us direct access to their email so we can
manually setup and move the information to their new mailbox
 This is the most convenient way to access their information and
insure none of their old messages will be lost.
 Outlook Users will be able to transfer their saved messages to the
new account by copying and dragging the information.
 The best way to notify your contacts of the new email address is to
create a mail message and blind copy or BCC all of your contact.
 All messages will from your old email address will continue to be
sent to the new address after March 1 and 2, 2014.
 The steps will be listed on the OTA Webpage under
Administrative- Support- Setting up otatreas.us email account