Transcript Ask IPER - State Archivists

Welcome to the
Ask IPER
Web Conference
We’ll be getting started
in just a few minutes
Hosted by the Council of State Archivists
Before we get started,
let’s review iLinc features
 Ask a question by “raising” your hand
 Send a chat message (public or private)
 Rearrange what you see on your screen
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1.
Status report
2.
IPER Resource Center
a. Currently asking states and territories to verify existing
links for the short course, Introduction to Records and
Information Management
b. Planning the fully functional Resource Center
3.
Promoting IPER using social networks
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
Intro to Records and Information Management
 Narrated, 75-min PowerPoint posted on CoSA website
 Now finalizing production & narration
 Asking states to confirm links for Resource Center
 Launch expected July 2009

IPER Resource Center
 Interim solution will use links within CoSA’s existing
Archives Resource Center
 Developers presenting initial design July 2; ideal will be
incremental implementation through summer and fall
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
Main IPER Courses
 First drafts ready in next 3-4 weeks, reviewed by subject
matter experts to ensure accuracy, appropriate content
 First pilot ‒ Internal review ‒ September 2009
 Second pilot ‒ Will involve an actual state ‒ late 2009

Train-the-Trainer Institutes
 Must wait for FEMA to certify both courses (after pilots)
 Hope to hold first TTT Institute in early 2010
 Number and location of TTTs will depend on which states
can assemble Instructional Teams despite the economy
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
Instructional Teams
 States/territories that have submitted rosters will be asked
to confirm members and their contact info.
(email will be coming from Kim Norman this week)
 If your state/territory has NOT submitted roster, we will ask
you to do one of the following by June 26:
▪ Submit a roster with complete contact info, OR
▪ Tell us if you won’t be able to form an Instructional Team
 We will send a “training skills” survey to each individual on
the rosters in late June to guide development of the Trainthe-Trainer institutes.
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
Request to check links was emailed on June 11
to state archivists & records managers,
leaders of IPER Instructional Teams

Responses due by July 1

Interim table leads users to pages in existing
Archives Resource Center
http://www.statearchivists.org/iper/rc/RCtable.htm
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Example of a slide in the Introduction to RIM course
that points to the Resource Center:
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Intro to RIM calls for links to the following
1.
State and territorial archives and records
management programs
www.statearchivists.org/states.htm
2.
State and territorial archivists and records managers
www.statearchivists.org/statearchivists.htm
3.
Records definitions, statutes, regulations
www.statearchivists.org/arc/states/res_stat.htm
4.
Records management guidance
www.statearchivists.org/arc/states/res_recmgt.htm
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Intro to RIM calls for links to the following, cont.
5.
Records disposition schedules for state records
www.statearchivists.org/arc/states/res_sch_genlst.htm
6.
Records disposition schedules for local government records
www.statearchivists.org/arc/states/res_sch_genlloc.htm
7.
Electronic records guidance
www.statearchivists.org/arc/states/res_elec.htm
8.
Email guidance
www.statearchivists.org/arc/states/res_emai.htm
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Other activities that state and territorial
teams should be working on now
1.
Complete the CoSA Assessment of Emergency
Preparedness in the States and Territories
http://statearchivists.org/prepare/framework/assessment.htm
2.
Spread the word about IPER & preparedness in general
http://statearchivists.org/iper/promotion.htm
3.
Learn to use iLinc ‒ and practice, practice, practice
http://www.ilinc.com/services/training.php
Activities & ideas: http://statearchivists.org/iper/teamactivities.htm
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
IPER page is active in Facebook
 Search for “IPER project/CoSA” in Facebook
 Are state team members using Facebook?
What advice, ideas can you offer?
 Have you looked for associations in your state on Facebook?
Try “municipal clerks,” “league of cities”

We’re considering Twitter, LinkedIn

Other possibilities?
What’s worked (or hasn’t worked) for you?
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IPER Staff
 Verna Edwards, IPER Curriculum Manager
 Kim Norman, IPER Program Officer
 James Irby, IPER Program Associate
CoSA Staff
 Vicki Walch, CoSA Executive Director
 Jenifer Burlis-Freilich, CoSA Program Officer
IPER Advisory Board
 David Carmicheal, chair
 Members representing ARMA, CoSA, ICMA, IIMC, NAPHSIS, NACo,
NACRC, NAGARA, NASS, NASCIO, NEMA, NGA, NLC, NARA, FEMA
Contractors, Consultants
 C2 Technologies, Joan Krejci Griggs
Lead Subject Matter Experts (SMEs)
 Jim Henderson, Dan Cantrall, Maria Holden, Christine Wiseman
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Opportunity for callers to ask questions
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To learn more about the IPER Project, visit
www.StateArchivists.org/iper
Questions?
Email [email protected]
or call
Kim Norman, IPER Program Officer
678-364-3806
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