Transcript Special Education Compliance Monitoring

Special Education
Compliance Monitoring
3 Phases of Compliance Monitoring Review

Pre-Site phase

On-Site phase

Post-Site phase
Pre-Site Phase

District will receive letter in advance from EED with date
of visit and request for information

Phone conversation - EED Program Manager will offer
technical assistance

Review/ verify information needed before on-site visit
(listed in Part X – Section 1 of the Handbook)
Prior Information to be sent

List of special education teachers, administrators, related
service providers and interpreters for the deaf
(4AAC 52.770)*

Behavioral Data - # of in-school suspensions, out of
school suspensions, expulsions, manifestation
determination meetings & referrals to law enforcement
experienced by the student*

Due Process - an indication of whether the student’s
educational program was the subject of a complaint,
mediation/due process hearing over the past 5 years*
*Excel format
Information needed PRIOR to review
(cont’d)

A list of schools within your district that includes daily
time schedules for each school

List of private schools, charter schools, correspondence
schools, juvenile detention facilities, adult correctional
facilities, community transition agencies (childhood and
secondary transition) in the District with the addresses
and phone numbers of each
What occurs during the
On-Site visit?
Entrance Interview
 Introductions
 Team
Leader - Team Members
 Program
 Review
Manager’s explanations
weekly schedule
Administrative Review
Each district should have an Administrative Binder
 The
binder should contain all admin standards
coded by number
 For
standards that do not apply, include a note
on district letterhead stating why it does not
apply
Handbook Part X, Section 6
Student File Reviews
 15
or more complete files
 Other
files:
 Targeted
areas- transition, ESER’s
 Any area(s) of “systemic concern”
 Files
are selected to represent a sampling of
all disability areas, race/ethnicity, age levels,
and school locations
Handbook Part X, Section 5
What Else Happens?

School site visits

Draft Report of findings

Parent meeting

SpEd Director meeting

Staff meeting

Exit interview
Focused Monitoring Component
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Review District Data Profile

How monitoring connects

Review District Determination status




Needs Assistance
Needs Assistance 2
Needs Intervention
If on Corrective Action Plan -- review
Exit Meeting

Commendations

Draft monitoring compliance review results

Draft Plan of Improvements for student
files and administrative standards
Post-Site Phase:
Compliance Monitoring Written Report
The Written Report includes:

Commendations

Findings & citations

Plan of Improvement
- Upon receipt of the Final Report, districts have
60 days to complete the Plan of Improvement
What is Due When?
1. The Plan of Improvement projected dates of
completion is due 60 days from the Final
Report date
2. All of the documentation on the Plan of
Improvement is due 3 to 6 months after the
monitoring visit
Then What?

Following submission and approval of all
documents, EED will send District a
“Close-Out” letter stating all corrective
action is complete.
For Question’s
Who do you contact?
1st - The lead monitor for your visit
2nd - Your department contact
Intensive Monitoring
1.
Will be conducted at a separate time
than monitoring
2.
For intensive claims over 15 students:
Intensive monitored is conducted on-site
3.
For intensive claims under 15 students:
IEP’s will be sent to EED for review
You’re
DONE!
Yippee!