Transcript Persuasive Proposals for Increasing Your Electronic

Persuasive Proposals for
Increasing Your Electronic
Resources and Services
Virginia Cairns
Jan Lewis
ERIL conference Feb. 23, 2007
Always Over Prepare!




Collect more data than you need.
Anticipate counter-arguments (and be
aware of previous attempts to persuade
your administrator!)
Prepare as if you are defending the very
existence of your entire library program.
Remember: data you collect may be reusable in other situations or for other
proposals!
Environmental Data

Start with campus data




Number of students and faculty in the
program or major
Growth trends in the program / major
Degrees offered
New courses or programs that you are
targeting
Use Existing Surveys

Student surveys that include
questions about library resources &
services


At ECU, the annual Sophomore and
Senior surveys include questions about
library hours, access to databases &
collections, training to use the library,
and overall services
Library-specific surveys

SurveyMonkey makes it easy
LibQual Survey Data

LibQual includes questions for:

Access to information


Affect of service


Staff training / level of staff
Library as place


Use to address adequacy of collections
Facilities, furniture, group & individual
study
Personal control

Website organization and content,
federated search, e-journal linking,
remote access, etc.
E-Journal Usage Data




Open URL Resolver statistics
ScholarlyStats
Report formats and options vary
Click through or browse





by title
by database
By content provider
Identify “hungry” areas
This data represents actual user behavior!
Interlibrary Loan Data



Identifies discipline-specific “holes”
in your collection.
Identifies individual, known titles
that users need.
Copyright issues can work to your
advantage as a compelling reason
to work towards adding a resource.
Website Usage Data



Top 10 databases.
Links with heaviest click-through.
User input from “Contact Us” or
“Make a Suggestion” website forms.
Strategic Planning

Resource
Library
University
Does the proposed
resource support
the University or
Library Strategic
Plan?

Here’s a time when
the broad language
used in strategic
plans can work to
your benefit.
Budget information

Use budget information to strengthen
your case



Show that current funding doesn’t reflect the
growth of the department, or the needs of new
faculty, new courses, etc.
If possible, identify a pot of money for the new
resource. Be aware of endowments, special
funds, etc., in addition to the main budget
allocations.
If permitted at your institution, explore ways
to split costs with an academic department or
other user group.
What if the budget numbers don’t
help?

Argue that numbers don’t tell the
whole story. Maybe these factors
apply:




Students in the discipline are heavy
users of the library, disproportionate to
their numbers
Specific course assignments require
use of the proposed resource
It supports distance learning programs
The resource fills a niche or gap
And think of what will affect individual
decision makers!




Others in your peer group or
geographic region offer the resource
Purchase of the resource means you
can create space savings by
withdrawing or moving large serial runs
to off-site storage
Ability to cancel print eliminates staff
time used for check-in and binding
Anything else that is “hot” on your
campus at the moment
Soft Data Strategies



Solicit input from new faculty (what
resources did they have at their previous
institution?)
ID your hard core researchers on campus
and solicit their backing. (Hint: they often
have money, too!)
Seek support from academic bodies on
campus (graduate council, council of
academic department heads, etc.)
Front Line Feedback

Feedback from service desks




Purchase suggestions
Unanswerable reference questions
Unmet need for an assignment
Feedback from database trials




Front line reference librarians
Instruction librarians (demo in class?)
Target teaching faculty
Users on the campus at large
Quotes



Key figures on campus can help!
Compelling words from outside the
library.
A prominent “sound bite” quote can
help sell your idea.
Formatting Tips: Visual

80
70
60
50
40
30
20
10
0
Usage
Use the simplest visuals for
maximum impact.
Formatting Tips: Final proposal





Keep it as lean and focused as you
can.
Thorough, but not overly wordy.
Use bullets and/or outlines.
A table of pros and cons can be
useful.
Save your strongest and best words
for your conclusion.
Final conclusions:



Pick and choose from the tips and
techniques described here.
Each proposal will call for a different
mix of these variables.
The overall goal:

A lean, focused appearance for the
report, with content that is chock full of
both hard and soft data.