Transcript Successful eSubmission - Florida Atlantic University

Successful eSubmission
of NIH Grant Applications
Electronic Research Administration
Office of Extramural Research
National Institutes of Health
Sheri Cummins
eRA Customer Relationship Manager – eSubmission
Deven Tines
June 2011
Service Center Representative – Commons & eSubmission
1
Two Separate, but Linked Systems
Grants.gov
Federal-wide portal to find and apply for Federal
grant funding
• Used by all 26 Federal grant-making agencies
eRA Commons
Agency system that allows applicants, grantees and
Federal staff to share application/grant information
• Used by NIH and a few other HHS divisions
IMPORTANT: Each system has its own
registration and application requirements.
2
Electronic Submission of Grant Applications to NIH
PI
Find and
download
announcement,
instructions
and form
package.
PI
AOR/SO
Principal
Investigator
(PI) prepares
application
per
institution
guidelines.
PI sends app.
to Authorized
Organization
Rep. (AOR),
who submits
application to
Grants.gov.
eRA retrieves
application
from
Grants.gov and
checks it for
compliance
with application
instructions.
PI and AOR/
Signing Official
(SO) check
submission
status and view
assembled
application in
eRA Commons.
3
eSubmission Web Site
http://grants.nih.gov/grants/ElectronicReceipt/index.htm
4
Prepare to Apply &
Register
Prepare to
Apply
& Register
Find
Opportunity
Prepare
Application
Submit,
Track &
View
Submission
Complete
5
Registration
Grants.gov
Applicant Organizations only
Designate E-Business Point of Contact (E-Biz POC)
• Approves Authorized Organization Representatives
(AORs) providing authority to submit applications
No registration needed to find opportunities or
download forms
eRA Commons
Applicant Organization & PD/PI
Designate Signing Official (SO)
• Registers or affiliates Project Director/Principal
Investigator (PD/PI)
Many organizations are already registered.
Check with your Office of Sponsored Projects.
6
Registration
Tips for Success:
If not yet registered, start the process at
least 4 weeks before the deadline
• Once DUNS number is obtained, Grants.gov and eRA
Commons registrations can be done in tandem
• NIH 2-week “good faith effort” for Commons registration
Set-up multiple AOR and SO accounts
Log in to accounts prior to deadline to ensure you
have access to the systems
Update Central Contractor Registration (CCR)
information yearly to keep credentials active
7
Registration
More Tips for Success:
Do not combine SO and PI roles on single
Commons account
PIs get one Commons account that follows them
throughout their careers
If PI is already registered, “affiliate” their existing
account rather than creating a new one
http://era.nih.gov/commons/steps_commons.cfm#step3
PIs should update their Commons profile prior to
submitting (e.g., degree info used to determine
Early Stage Investigator eligibility)
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Obtain Software
Adobe Reader
Only specific Adobe Reader versions
are compatible with Grants.gov forms
PDF conversion program
Attachments must be converted to PDF
Grants.gov download software page
http://www.grants.gov/help/download_software.jsp
9
Make a Submission Plan
Internal organization considerations…
Submission method
• Downloadable forms
• System-to-system using XML data stream
• Services of a commercial service provider
http://grants.nih.gov/grants/ElectronicReceipt/sp.htm
Application preparation responsibilities
Sharing applications in progress
Internal review & approval process
Internal deadlines
Administrators and PIs must work together!
10
Find Opportunity
Prepare to
Apply
& Register
Find
Opportunity
Prepare
Application
Submit,
Track &
View
Submission
Complete
11
Find Opportunity
ALL applications must be submitted in response to a
specific Funding Opportunity Announcement
(FOA)
NIH simultaneously posts FOAs in:
• NIH Guide for Grants and Contracts
• Grants.gov Find Grant Opportunities
Some FOAs focus on specific areas of research and others
provide instructions and forms for general grant programs
• Use “Parent” FOAs for unsolicited
applications
• http://grants.nih.gov/grants/guide/parent_announcements.
htm
12
Finding FOAs in Grants.gov
Grants.gov
http://grants.gov
For Applicants: Find Grant Opportunities
http://grants.gov/applicants/find_grant_opportunities.jsp
13
Finding FOAs in Grants.gov
Enter search
criteria and
click Search
Click Advanced Search
or other desired search
14
Finding FOAs in Grants.gov
Click Opportunity
Title to access
opportunity
synopsis
Now let’s get to the same step using the
NIH Guide…
Click Application
to access
application
package
15
Finding FOAs for Investigator–Initiated Research
NIH Office of Extramural Research
http://grants.nih.gov/grants/oer.htm
Parent Announcements for Unsolicited Applications
16
Finding FOAs in NIH Guide for Grants & Contracts
Screen shots of NIH Guide at
http://grants.nih.gov/grant/guide/
NIH Guide for Grants & Contracts
Enter search string http://grants.nih.gov/grants/guide/
or advanced search
Enter search string or
click Advanced Search
17
Finding FOAs in NIH Guide for Grants & Contracts
Enter search parameters
In Advanced Search screen, enter
Click
search parameters and click
onSearch
Search button.
18
Finding FOAs in NIH Guide for Grants & Contracts
Review list of FOAs matching your criteria
and find FOA of interest
Click Announcement Number link to access FOA information
19
Announcement Notes
Carefully read the entire announcement!
Key dates:
Release/Posted Date: package and instructions
available for download; begin preparing application
Application Submission/Receipt/Due Date:
applications must be submitted by 5:00 p.m. local time
Opening Date: systems begin accepting applications
Expiration Date: announcement closed
20
Announcement Notes
FOAs in the NIH Guide include button to
download app from Grants.gov
Can also get
Click Apply for Grant
Electronically found
within the NIH Guide
announcement.
Verify information
to this
screen by
clicking
Application
from
Grants.gov
synopsis…
Click download
21
Download Package & Application Guide
Sign up for Agency updates to FOA
Download application instructions
and Application Package
22
Application Guide
Read and follow
application guide
instructions
Agency-specific
instructions are
marked with the
HHS logo
23
Prepare Application
Prepare to
Apply
& Register
Find
Opportunity
Prepare
Application
Submit,
Track &
View
Submission
Complete
24
SF 424 (R&R) Data Set
NIH uses the SF 424 Research & Related
(R&R) data set
Owned and maintained by Grants.gov
NIH applications include:
Federal-wide (R&R) components
• NIH cannot build agency-specific business rules into
federal-wide forms
Agency-specific (PHS 398) components
25
SF 424 (R&R) Data Set
SF 424 (R&R) Components include:
SF 424 (R&R)—An application cover component
Research & Related Project/Performance Site Location(s)
Research & Related Other Project Information
Research & Related Senior/Key Person Profile
(Expanded)
Research & Related Budget
R&R Subaward Budget Attachment(s) Form
Budget Information – Construction Programs
Small Business Innovation Research (SBIR) & Small
Business Technology Transfer (STTR) Information
26
NIH Agency-specific components
NIH requires additional information for review of its
biomedical research portfolio.
NIH agency-specific components (titled PHS 398):
PHS
PHS
PHS
PHS
PHS
PHS
PHS
PHS
PHS
PHS
Cover Letter File
398 Cover Page Supplement (supplements the R&R Cover)
398 Modular Budget
398 Research Plan
398 Checklist
398 Career Development Award Supplemental Form
Fellowship Supplemental Form
398 Research Training Program Plan
398 Training Budget
398 Training Subaward Budget Attachment(s) Form
27
Grant Application Package Screen
Save the package locally.
*Application Form Screen - Top*
Make sure you have the
correct application
package.
FOA information is
automatically populated
and not editable.
Mandatory Grants.gov fields highlighted yellow with red box.
28
Grant Application Package Screen
Mandatory Documents must be completed prior to submission.
Complete the SF 424 (R&R) form first – info from this
form populates fields in other forms in the package.
*Application Form Screen - Bottom*
See application guide to determine which
Optional Documents you need to include.
29
Ten Checks for Avoiding Common Errors
1. Does the DUNS number on the SF 424
(R&R) cover form match the DUNS
number used for Grants.gov & Commons
registrations?
30
Ten Checks for Avoiding Common Errors
Primary site DUNS is required by NIH and is enforced
by the eRA systems with a validation
In ADOBE-FORMS-B1 application packages, the DUNS is
no longer marked as required on the federal-wide
Project/Performance Site Location(s) form
31
Ten Checks for Avoiding Common Errors
2. Did you provide correct Type of
Submission (box #1), Federal
Identifier (box #4), and Type of
Application (box #8) information on
the SF 424 (R&R) cover form?
•Use Application for first
submission attempt
•Use Changed/Corrected when
submitting again to correct eRAidentified errors/warnings
32
Ten Checks for Avoiding Common Errors
•If box 1=Application and
box 8=New, then leave blank
•If box 1=Changed/Corrected and
box 8=New, then enter previous
Grants.gv tracking number
•Otherwise, use Institute and serial #
of previous NIH grant/app (e.g., use
CA987654 from 1R01CA987654-01)
•See Application Guide for
definition of application types
33
Ten Checks for Avoiding Common Errors
Type of Application (box 8)
Term
Notes
New
An application that is submitted for funding for the first time. (Type 1)
Renewal
Previous years of funding for the project have elapsed. Competing for
additional years of funding to continue original project. (Type 2)
Revision
Request for additional funds for a current award to expand the scope of
work. Applicants should contact the awarding agency for advice on
submitting any revision/supplement application. (Type 3)
Resubmission
Application previously reviewed. A revised or amended application that
addresses reviewer feedback. (A1)
Continuation
NIH does not use the SF 424 (R&R) for Continuation applications. (Type
5; progress reports for simplified non-competing (SNAP) applications are
submitted directly to eRA Commons; for others, paper apps. are still
submitted.)
Ten Checks for Avoiding Common Errors
3. Did you include the eRA Commons
ID in the Credential field of the R&R
Sr./Key Person Profile form for all
PD/PIs?
4. If submitting a Multiple-PD/PI
application, did you give all PIs the
PD/PI role on the Sr./Key Person
Profile form?
35
Ten Checks for Avoiding Common Errors
Enter PI Commons Username
Enter PI Commons Username
Select PD/PI role for each PI
eRA Commons
username must be
supplied in the
Credential field
For multiple PD/PI
applications, select the
PD/PI role for each PI
and provide their eRA
Commons username in
the Credential field
36
Ten Checks for Avoiding Common Errors
5. Did you include Organization name for
all Sr./Key listed on the R&R Sr./Key
Person Profile (Expanded) form?
Organization Name
PD/PI Organization will
auto-populate from SF
424 (R&R) cover if
available.
NIH requires the
Organization name for
all Sr./Key listed.
Enter Organization Name
37
Ten Checks for Avoiding Common Errors
6. Did you include all required attachments?
Whether an attachment is required is often
based on how the applicant answers specific
questions throughout the application
Examples:
• Human Subjects = Yes, then Human Subjects
section of the PHS 398 Research Plan required
• Vertebrate Animals = Yes, then Vertebrate
Animals attachment is required
• More than one entry on the R&R Sr./Key Person
Profile form with the role of “PD/PI,” then the
Multiple PD/PI Leadership Plan attachment on
the PHS 398 Research Plan form is required
38
Ten Checks for Avoiding Common Errors
Annotated form sets
available on the
Resources page of
the Applying
Electronically
website are a great
resource for helping
identify many
conditional
requirements.
Annotated form sets:
http://grants.nih.gov/grants/ElectronicReceipt/communication.htm
39
Ten Checks for Avoiding Common Errors
7. Are all your attachments in PDF format?
Use simple PDF-formatted files
•
Do not use Portfolio or similar feature to bundle multiple files into a
single PDF
•
Disable security features such as password protection
Keep file names to 50 characters or less and use only
letters, numbers and underscore (_)
Do not include headers or footers
•
Section headings as part of the text (e.g., Specific Aims,
Background & Significance) are encouraged
Follow guidelines for fonts and margins
Avoid 2-column and “landscape” format
PDF Guidelines:
http://grants.nih.gov/grants/ElectronicReceipt/pdf_guidelines.htm
40
Ten Checks for Avoiding Common Errors
8. Did you follow the page limits specified in
the FOA and application guide?
(Page limit table from Application Guide)
Find page limits in:
•FOA text
•Application guide
page limit table
•Application guide
form field
instructions
41
Ten Checks for Avoiding Common Errors
9. Did you include effort > 0 for all Sr./Key
personnel listed on the R&R Budget form?
Use either calendar months or a combination
of academic and summer months
PD/PI must have effort >0 for every period
Include effort > zero
for all Sr./Key listed
42
Ten Checks for Avoiding Common Errors
10. Did you follow all special
instructions noted in
Section IV. Application
and Submission
Information of the
announcement?
When the application guide and
FOA instructions differ, the FOA
wins
FOA-specific requirements are
not typically system-enforced
Applications that do not comply
with the instructions may be
delayed or not accepted for
review
43
Program-specific Considerations
Special considerations for special programs
Individual National Research Service Award (NRSA)
Fellowships (F)
Research Career Development Award Program
(Ks, except K12)
Institutional Training (Ts & Ds) and Institutional
Career Development (K12)
44
Fellowship (F) Applications
Fellowship (F) applications
Fellowship-specific Application Guide
• http://grants.nih.gov/grants/funding/424/index.htm
Designate Sponsor on the R&R Sr./Key Person
Profile (Expanded) form
• Select Role of “Other”, then indicate “Sponsor” in
Other Role category
Complete PHS Fellowship Supplemental Form,
including new Sponsor(s) and Co-Sponsor(s)
section
PHS Cover Letter form is required
• Include list of referees that will submit reference
letters through Commons
45
Career Development (K) Applications
Research Career Development Award
Program (Ks, except K12) applications
Supplemental instructions for Career
Development applications added to general
Application Guide
• http://grants.nih.gov/grants/funding/424/index.htm
(Part I, Section 7)
Complete PHS 398 Career Development Award
Supplemental form
PHS Cover Letter form is fequired for mentored
Ks (K01, K07, K08, K18, K22, K23, K25, K99)
• Include list of referees that will submit reference
letters through Commons
46
Career Development (K) Applications
New K page limits for due dates on/after
January 7, 2011
Mentoring Plan - 6 pages
Statements by Mentor, Co-Mentors, Consultants,
Contributors - 6 pages
Description of Institutional Environment - 1 page
Institutional Commitment to Candidate's Research
Career Development - 1 page
NIH Guide Notice: NOT-OD-11-027
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-027.html
47
Training Applications
Training (Ts & Ds) and Institutional Career
Development (K12) Program applications
Supplemental instructions for Training applications
added to general Application Guide (Part I, Section 8)
• http://grants.nih.gov/grants/funding/424/index.htm
Depending on FOA, one of three application
packages is used; vary by budget requirements
• R&R Budget (only)
• PHS 398 Training Budget (only)
• R&R Budget and PHS 398 Training Budget
Complete PHS 398 Research Training Program Plan
Data Tables – user defined bookmarks included in
the attachment will be pulled into application image
48
Submit, Track & View
Prepare to
Apply
& Register
Find
Opportunity
Prepare
Application
Submit,
Track &
View
Submission
Complete
49
AOR - Submit Application
Save & Submit
button will not
become active
until application
is saved and
mandatory
information is
completed.
Check Package for Errors
only checks a subset of
Grants.gov errors
You must SUBMIT the
application for it to be
checked against NIH
application instructions.
NIH errors/warnings will be
displayed in the eRA
Commons.
50
AOR - Submit Application
Enter your
Grants.gov username
and password – you
must be fully
registered to
successfully submit.
Only the AOR can
submit application!
51
AOR - Submit Application
Click Sign and
Submit Application
button to record
electronic signature
and initiate
submission process
to Grants.gov.
52
AOR - Submit Application
Print/Save your
Confirmation screen info
Grants.gov Tracking #
Date/Time
Stamp - due 5
p.m. local time of
the applicant
org. on
submission
deadline date
53
On-time Submission
Error-free submission must be accepted by
Grants.gov with a time stamp on or before 5:00 p.m.
local time (of submitting organization) on due date
NIH recommends submitting early (days, not
minutes) to have time to address system-identified
errors or problems found during the application
viewing window
All Changed/Corrected submissions must be made
by the due date/time
NIH’s late policy does not allow for
error corrections after the deadline
54
Updated Late Policy
Updated NIH Policy on Late Submission of
Grant Applications
Consolidates previous notices (NOT-OD-08-027 and NOTOD-08-111)
Reflects other policy changes (e.g., the elimination of the
error-correction window)
Provides additional guidance
• Specifically indicates that failure to complete required
registrations by the deadline and the need to correct
errors/warnings are not acceptable reasons for late submissions
Permission to submit late not given in advance
NIH Guide Notice: NOT-OD-11-035
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-035.html
55
Track Application Status
Grants.gov
Authorized Organization Representatives (AORs)
eRA Commons
Signing Officials (SOs)
Principal Investigators (PIs)
Delegated Assistants (ASSTs)
56
Track Status - Grants.gov Notifications
AOR receives Grants.gov e-mails
Receipt
• Grants.gov e-mail verifying receipt of application
Validation
• Grants.gov e-mail verifying successful submission
to Grants.gov
• OR rejection due to errors
Transmission to Agency
• E-mail sent once agency retrieves submission
• E-mail sent when agency tracking number
assigned
http://grants.nih.gov/grants/ElectronicReceipt/submit_app.htm#submit
57
Track Status – Grants.gov Validations
Grants.gov Error Checking
Grants.gov mandatory fields completed
Mandatory documents moved to the Mandatory
Documents for Submission box and completed
DUNS# on application matches DUNS# in
organization’s Grants.gov registration
Attachments are
• Virus-free
• Have file names of 50 characters or less
• Have file names with no spaces or special characters
( -, &, *, %, /, #, \); underscore (_) is OK
58
Track Status – Grants.gov (AOR)
Grants.gov application status
59
Track Status – eRA Commons
Commons Status is an integral part of
electronic application submission
Applications are picked up by eRA Commons
and checked against application guide and
opportunity instructions
Processing result available in eRA Commons
Status to SOs, PIs and delegated assistants
E-mail notifications sent
60
Track Status- eRA Commons Notifications
eRA e-mails are sent to the AOR/SO, PD/PI and
contact e-mails listed on SF 424 (R&R) form
Validation complete, check assembled application
Validation complete, check assembled application –
Warnings only
Action required – Errors and/or Warnings
Action required – Missing or invalid eRA Commons
Username (only sent to AOR/SO)
Action required – System Error
SO has refused electronic application (rejected)
NIH has auto-verified the application (after 2-day
viewing window)
http://grants.nih.gov/grants/ElectronicReceipt/submit_app.htm#track
61
Accessing eRA Commons
Go to: https://commons.era.nih.gov/commons/
Enter your Username and Password
Username
Password
62
PI Admin – Delegate Status
PD/PIs can Delegate Status viewing privileges
Provides access to PI’s Status information
including the ability to check for application
submission errors/warnings and to view the
assembled application image
DOES NOT provide access to application
summary statement or priority score
Delegation can be made to any eRA Commons
user at the PI’s institution with the Assistant
(ASST) role
63
Track Status in Commons – PD/PI
Select Recent/Pending eSubmissions
Or provide Grants.gov tracking
number from e-mail notification
64
Track Status in eRA Commons – PD/PI
Indicates eSubmission Error
Grants.gov Tracking #
Grants.gov tracking #
and date are displayed
followed by the list of
errors/warnings for
each submission
attempt
65
Track Status in eRA Commons
Errors stop application processing
and must be corrected before the
deadline
Warnings do not stop application
submission and are corrected at the
discretion of the applicant before
the deadline
Helpful Links
Avoiding Common Errors page:
http://grants.nih.gov/grants/ElectronicReceipt/avoiding_errors.htm
Full list of Commons Validations:
http://grants.nih.gov/grants/ElectronicReceipt/files/SF424RR_Validation.pdf
66
Correcting eSub Errors/Warnings
To correct errors/warnings in an application submission:
Make needed corrections to the local application forms
Check Changed/Corrected in the Type of Submission
field located in box #1 of the SF 424 (R&R) form
• Federal Identifier on SF 424 (R&R) cover (box #4) is a required field
when Changed/Corrected is selected
• If box #8=New, include original Grants.gov tracking number
• Otherwise, continue to use the Institute/Center and serial number
from original application/grant number (ex. CA987654)
Include cover letter if after submission deadline
Submit the entire Changed/Corrected application
back through Grants.gov before the deadline
Track submission through to Commons
NOTE: Reviewers do not see applicant errors/warnings.
67
View Application Image
Once an error-free application is received, the
eRA system will:
Assemble the grant application image
Insert headers (PI name) & footers (page
numbers) on all pages
Generate Table of Contents and bookmark
important sections
Post the assembled application image in the PI’s
eRA Commons account
68
Application Viewing Window
Applicants have two (2) business days to
view the assembled application before it
automatically moves forward to NIH staff
for further processing
SO can Reject application within viewing
window and submit a Changed/Corrected
application prior to the due date
If you can’t VIEW it, we can’t REVIEW it!
69
Status – View Application Image
Status is Pending Verification
Follow link to detailed status info
Follow e-Application
link to view assembled
application image
View Appendices
and Cover Letter
70
Status – e-Application
TIP: Carefully review the entire application.
This is your first chance to view/print the same
application image that will be used by Reviewers!
71
Reject Application (SO)
PIs: If the application image in the eRA Commons
does not properly reflect the submitted material, work
with your SO to reject the application!
Must have SO role
Enter Search
Criteria
Click Search
Select Recent/ Pending eSubmissions
72
Reject Application (SO)
Select Reject
eApplication
Enter comment
to be sent with
e-mail
notification
Click Reject
73
Submission Complete!
Prepare to
Apply
& Register
Find
Opportunity
Prepare
Application
Submit,
Track, &
View
Submission
Complete
74
Submission Complete!
If no action is taken during the two
business day viewing window, the
application automatically moves forward
to NIH for further processing.
75
eSub Odds & Ends
76
Trouble submitting due to system issues?
When Grants.gov or eRA system issues threaten your
on-time submission…
Contact appropriate support to try to get resolution
• If working with Grants.gov, contact eRA Help Desk to
document issue and steps taken toward resolution
o If verified system issue, this documentation can be used in place
of tracking # and time stamp as proof of "on-time" submission
o Document your issues and corrective actions, including support
ticket numbers, in cover letter
If eRA Help Desk confirms a system issue, your
application will not be considered late as long as
you work diligently with the Help Desk to resolve
problems as quickly as possible
77
NIH Contingency Plans
Contingency plans
Address large-scale, extended system issues on submission
deadline dates
• Individual issues, issues affecting small subsets of applicants, or
issues lasting less than a half business day handled case-by-case
Sample actions:
• Extending submission deadline
Communicated through:
• Alert on Commons log in screen
• Notice in NIH Guide for Grants & Contracts:
http://grants.nih.gov/grants/guide/index.html
• Commons listservs:
http://era.nih.gov/ElectronicReceipt/listserv.htm
• Applying Electronically website:
http://grants.nih.gov/grants/ElectronicReceipt/index.htm
78
Reference Letters
Some NIH grant programs require the submission of
reference letters in addition to the grant application
(e.g., Mentored Career Development program)
Letters are NOT part of the electronic application through Grants.gov
Submitted directly by the referee through eRA Commons
Commons registration not required to submit reference letter
Letters can be submitted in advance of application submission
• Letters are joined with the electronic application within the eRA system once
the application submission process is complete
Reference letters are due by the application submission deadline
Applications missing the required letters may be delayed in the review
process or not accepted at all
Applicants can track the submission of reference letters in
the Commons, but cannot view the actual letter
Information about the reference letter process
can be found in each applicable FOA and
within the application guide.
79
More Policy & Process Updates
Keep an eye on the NIH Guide for Grants and
Contracts for policy and process updates.
Subscribe for weekly e-mails of new Guide postings:
http://grants.nih.gov/grants/guide/listserv.htm
80
Post-submission Application Materials
NIH will only accept post-submission grant
application materials resulting from unforeseen
administrative issues for most applications
See Guide Notice for details on acceptable and
unacceptable material, exceptions, and page limits
When exceptions do apply, materials must be
received at least 30 days prior to the peer review
meeting and must be sent by (or with the explicit
concurrence of) the AOR
NIH Guide Notice: NOT-OD-10-115
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-115.html
81
New Rules for Resubmissions
NIH now allows only a single Resubmission
(A1) for most applications
NIH Guide Notice: NOT-OD-10-080
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-080.html
Applicants must submit their Resubmission
application (A1) within thirty-seven (37) months
of the initial New, Renewal, or Revision
application due date
NIH Guide Notice: NOT-OD-10-140
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-140.html
82
Appendix Policy & “Overstuffed” Applications
Applicants must follow application guide and
announcement instructions regarding appropriate
appendix materials
Applicants should not use the Appendix section to
circumvent page limits
• In particularly egregious cases NIH has the authority to
withdraw the application from review or consideration for
funding
NIH Guide Notice: NOT-OD-10-077
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-077.html
83
Summary of Related Policy Changes
Effective
Date
Policy Change and Guide Notice
05/07/11
ADOBE-FORMS-B1 for all electronic applications
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-007.html
Posted:
03/29/2011
Change in Policy on the Submission of Plans for Instruction in the
Responsible Conduct of Research (K applications)
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-059.html
Posted:
02/11/2011
Change in Policy on the Submission of Plans for Instruction in the
Responsible Conduct of Research (T and D applications)
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-039.html
01/25/11
End of two-day error correction window
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-123.html
01/25/11
ADOBE-FORMS-B1 required for F, K, T, D applications
http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-11-008.html
01/25/11
Time limit (37 months) for NIH Resubmission applications
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-140.html
Posted:
01/20/2011
Change in Policy on the Submission of Letters of Reference
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11-036.html
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Summary of Policy Changes
Effective
Date
Policy Change and Guide Notice
Posted:
01/13/2011
Updated late policy
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11035.html
01/07/11
End of A2 application submissions
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10080.html
01/07/11
New page limits for Ks
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11027.html
Posted:
11/9/2010
New FOA format
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-11019.html
09/25/10
New policy on post-submission application materials
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10091.html
85
Resources
Support, FAQs, Websites
86
Grants.gov Support Resources
Grants.gov Contact Center
Assistance with:
• Grants.gov registration; form behavior & navigation; issues
submitting to Grants.gov site
Phone: 1-800-518-4726
E-mail: [email protected]
Help Page
Resources, FAQs, Troubleshooting
Tips
http://www.grants.gov/help/help.jsp
Download Software Page
http://www.grants.gov/help/download_software.jsp
87
NIH & eRA Commons Resources
eRA Commons Help Desk
Assistance with:
• eRA Commons registration, eRA system
validations
Create ticket on Web:
http://itservicedesk.nih.gov/eRA/
Phone:
301-402-7469
Toll-free: 866-504-9552
TTY:
301-451-5939
Business hours Mon.-Fri., 7 a.m.-8 p.m. E.T.
88
NIH & eRA Commons Resources
Websites:
eRA Commons:
https://commons.era.nih.gov/commons/
Electronic Research Administration:
http://era.nih.gov/
Applying Electronically:
http://grants.nih.gov/grants/ElectronicReceipt/
NIH About Grants:
http://grants.nih.gov/grants/oer.htm
89
Questions
90