Transcript Slide 1

Winter 2013
End-of-Course Assessments
Training Materials
for School Assessment Coordinators
U.S. History
Biology 1
Algebra 1
Geometry
1
Test Administration Manual
One manual (2013–2014 EOC
Manual) is provided for the
Winter 2013, Spring 2014, and
Summer 2014 administrations.
Scripts and instructions for
administering computer-based
tests (CBT) ONLY are included
in this manual.
Scripts and instructions for
administering computer-based
and paper-based
accommodations are located at
www.FLAsessments.com/EOC.
2
CBT Test Administrator Quick
Reference Guide
• The CBT Test Administrator
Quick Reference Guide
(formerly Appendix D of the
manual) has been removed
from the manual and is
available at
www.FLAssessments.com/A
dditionalResources.
• This guide lists possible
error messages students
may encounter, explanations
for each message, and
troubleshooting solutions.
3
Test Administration
Schedule
• The Winter 2013 EOC testing schedule* is
December 2-20, 2013.
– US History
– Biology 1
– Algebra 1
– Geometry
*For CBT, subjects must be tested in this order. Testing for one subject
must be completed in a school before testing for another subject may
begin.
− Paper-based accommodations for all subjects must be administered
during the first four days of the testing window to meet the
accelerated return deadline to ensure timely reporting of results.
Note: No testing on December 12; Secondary Early Release Day.
All testing must begin on Day 1 (December 2) and must completed4
within the least number of days possible.
EOC Manual 2
Test Administration
Schedule
Testing Duration
• Each EOC assessment will be administered in one 160-minute
session with a scheduled 10-minute break after 80 minutes.
Individual restroom breaks are permitted as needed.
• Students may not be dismissed during the first 80 minutes. At
the beginning of the break, any students who have completed
testing may be dismissed.
• After the 10-minute break, students may be dismissed from the
testing room as they complete testing.
• No special incentives should be given to students to encourage
them to finish early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
5
EOC Manual 3
What’s New
2013–2014 Technology Coordinator
Guide – Version 2.0
• Updated TestNav ePAT installation
instructions
• Added information regarding TestNav
installation on Windows 8 workstations
• Added information regarding the
anticipated release of new TestHear
software that will be compatible with
Windows 8
• Technology coordinators must
familiarize themselves with all
information in this guide prior to test
administration.
• The guide is available at
www.FLAssessments.com/AdditionalRes
ources
6
What’s New
New TestNav ePAT Launcher and ePATs
• Schools MUST uninstall the previous TestNav ePAT
Launcher (version 2.14) and TestNav ePAT content from
any computer that it is currently installed on before
downloading and installing the new Launcher and ePATs.
• Once the uninstall process is complete, install the new
version 2.17 ePAT Launcher on any computer that will run
ePATs.
• Note: The installation process has changed with the release
of the new version of the ePAT Launcher.
• Detailed instructions on how to install the new ePAT
Launcher have also been posted to the ePAT tab on the
PearsonAccess home page (www.PearsonAccess.com/fl).
7
What’s New
Accommodated Scripts and Instructions
• The test administration manual no longer includes scripts
and instructions for administering paper-based
accommodations (regular print, large print, braille) or
TestHear accommodated computer-based test forms.
• Scripts and instructions for administering these
accommodations are located at
www.FLAssessments.com/EOC.
• It is important that school personnel who will administer
paper-based and computer-based accommodations
familiarize themselves with the appropriate scripts and
instructions before testing.
8
EOC Manual iv, 1, 97.
What’s New
Students’ Retake Status
• Schools will no longer need to provide students’ retake status when
entering a student through the New Student wizard.
• Pearson will track the retake status for students using EOC history
files.
• If a student has a previous score or test attempt on file for the
subject test he or she takes, that student will be flagged as a retake
student.
Updates to Student Profiles
• Incorrect student profiles in PearsonAccess that were created via the
New Student Wizard may be updated before or after the student
tests.
• Contact the Office of Student Assessment & Educational Testing at
305-995-7520 to submit a request for the correction.
• All change requests must be submitted by 10 am on the last
9
day of the test administration window.
EOC Manual 124-125
Students to be Tested
Algebra 1
The following students will take the Algebra 1 EOC
Assessment:
• All students enrolled in and will be completing one of
the following courses in the Winter:
– Algebra 1 – 1200310
– Algebra 1 Honors – 1200320
– Algebra 1-B – 1200380
– Pre-AICE Mathematics 1 – 1209810
– IB Middle Years Program/Algebra 1 Honors – 1200390
Note: Students enrolled at your school taking an annual course
will be tested in the spring.
EOC Manual 3
10
Students to be Tested
Algebra 1 (cont.)
Students are also eligible to participate if they:
• Failed the test
• Have scores invalidated/no score
• Are taking virtual course and are at 80% or more
complete and recent completers
• Are enrolled in the Adult program and are at 80%
or more complete and recent completers
• Want to take the assessment to earn course
credit (Credit Acceleration Program)
• Are new to the district (private school, out of
state/country)
EOC Manual 3
11
Students to be Tested
Biology 1
The following students will take the Biology 1 EOC Assessment:
• All students enrolled in and completing one of the following
courses in the Winter:
–
–
–
–
Biology 1 – 2000310
Biology 1 Honors – 2000320
Pre-AICE Biology – 2000322
Biology Technology –
2000430
– Biology 1 PreIB – 2000800
– IB Middle Years Program
Biology Honors – 2000850
– Integrated Science 3 – 2002440
– Integrated Science 3 Honors –
2002450
– AP Biology – 2000340 (if taken to
satisfy the high school Biology 1
graduation requirement)
Note: Students enrolled at your school taking an annual course
12
will be tested in the spring.
EOC Manual 4
Students to be Tested
Biology 1 (cont.)
Students are also eligible to participate if they:
• Have scores invalidated/no score
• Are taking virtual course and are at 80% or more
complete and recent completers
• Are enrolled in the Adult program and are at 80% or
more complete and recent completers
• Want to take the assessment to earn course credit (Credit
Acceleration Program)
Note: Students that have failed the Biology 1 EOC test
may participate if they want to pass it to be eligible for a
scholar designation.
13
EOC Manual 4
Students to be Tested
Geometry
The following students will take the Geometry EOC Assessment:
• All students enrolled in and completing one of the following
courses in the Winter:
– Geometry – 1206310
– Geometry Honors – 1206320
– IB Middle Years Program Geometry Honors –
1206810
– Pre-AICE Mathematics 2 – 1209820
Note: Students enrolled at your school taking an annual course
will be tested in the spring.
EOC Manual 4
14
Students to be Tested
Geometry (cont.)
Students are also eligible to participate if they:
• Have scores invalidated/no score
• Are taking virtual course and are at 80% or more
complete and recent completers
• Are enrolled in the Adult program and are at 80%
or more complete and recent completers
• Want to take the assessment to earn course
credit (Credit Acceleration Program)
15
EOC Manual 4
Students to be Tested
U.S. History
The following students will take the U.S. History EOC
Assessment:
• All students enrolled in and completing one of the
following courses in the Winter:
– United States History – 2100310
– United States History Honors – 2100320
Note: Students enrolled at your school taking an annual
course will be tested in the spring.
EOC Manual 4
16
Students to be Tested
U.S. History (cont.)
Students are also eligible to participate if they:
• Have scores invalidated/no score
• Are taking virtual course and are at 80% or more
complete and recent completers
• Are enrolled in the Adult program and are at 80%
or more complete and recent completers
• Want to take the assessment to earn course
credit (Credit Acceleration Program)
Note: Students that have failed the US History EOC test
may participate if they want to pass it to be eligible for a
scholar designation.
EOC Manual 4
17
Students to be Tested
Special Program Students
• Miami-Dade Online (M-DOA)
• Home Education
• Florida Virtual School Full-time (K-8 and High School)
English Language Learners (ELLs)
All ELLs who complete the applicable courses are expected to
participate in EOC assessments no matter how long these students
have been receiving services or have been enrolled in a U.S.
school.
EOC Manual 5-7; 132; 141; Training Packet
18
Students to be Tested
Students with Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
̶
EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
19
EOC Manual 7; Appendix A
Students with Disabilities
Accommodations
• Administration Accommodations
− Flexible presentation
− Flexible responding
− Flexible setting
− Flexible scheduling
− Assistive Devices and Tools
• Paper-based Accommodations
− Regular print
− Braille
− Large print (New as Unique Accommodation for CBT)
20
EOC Manual 7; Appendix A
Students with Disabilities
Accommodated Test Forms
Test Hear: Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a specific form.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
21
EOC Manual 35; 113-114
English Language Learners
Accommodations
• ESOL Levels 1-4 Only
– Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Additional Time
 Assistance In Heritage Language
 Approved Dictionary
EOC Manual Appendix A, 167
22
SWD and ELL
Recording Accommodations
• Student accommodations can
now be recorded in the Test
Session Details screen in
“Manage Test Sessions” by
clicking on a student’s name.
– Click the Edit button.
• Select the accommodations
used by the student in the
drop-down menus.
• Click the Save button.
• Click “Go back to Session
Detail” to record
accommodations for additional
students
EOC Manual 129-131
23
File Download Manager (FDM)
The following briefings provide pertinent
information regarding the EOC:
• Briefing ID # 14070:
Procedures to Record Courses in
the Transcript Review and Course
Evaluation (TRACE) System
• Briefing ID #: 12664:
Modification of End of Course
(EOC) screen in ISIS
• Briefing ID #: 11986: New
ISIS/TRACE End Of Course
Processes
• Briefing ID #: 11579: End of
Course Guidelines as of March 1,
24
2012
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
25
EOC Manual 19-20; Appendix C & D
State and District Requirements
• Standards, Guidelines, and
Procedures for Test
Administration and Test
Security available at
http://oada.dadeschools.net
/TestChairInfo/InfoForTestC
hair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute
and Rule
• School Procedural Checklist
(FM-6927)
• District Monitors
EOC Manual 19-25; Appendix C & D; Training Packet
26
Test Irregularities/
Missing Materials
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity) and
possible security breaches to the school assessment
coordinator immediately.
• Schools must investigate ANY report of missing materials
and report missing secure materials (e.g., Student
Authorization Ticket, used work folder, Session Roster) to
Student Assessment & Educational Testing immediately at
305-995-7520.
• If a test irregularity or security breach is identified, the
school assessment coordinator must contact Student
Assessment & Educational Testing to discuss possible test
27
invalidations.
EOC Manual 20
Test Irregularities/
Security Breaches
• For test irregularities requiring further investigation by the district
and for security breaches, a written report must be submitted
within 7 working days after the irregularity or security breach was
identified. The report must include:
–
–
–
–
The nature of the situation
The time and place of the occurrence
The names of the people involved
A description of the communication between the district assessment
coordinator’s office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or
security breaches
• Schools should submit completed reports to the Office of Student
Assessment & Educational to be forwarded to the FDOE.
28
EOC Manual 20
Electronic Devices
• School personnel must ensure that students do not have access
to their cell phones or other electronic devices at any time
during testing, including breaks (restroom breaks, etc.), even
if they do not use them.
− “Possession” is defined as “within arm’s reach,” even if the
electronic device is not visible.
− Students should not have cell phones in their pockets, clipped to
their belts, at their desks, or anywhere they can be easily
accessed during testing or breaks.
• If a student is found to be in possession of ANY electronic
devices during testing or during a break, his or her test must be
invalidated.
• Students and parents/guardians must be made aware of this
policy prior to testing.
29
EOC Manual vi, 26, 33, Appendix D
Testing Rules
Acknowledgment
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow these
rules, my test score may be invalidated.”
• The last portion of the testing rules read to students now
reads, “After the test, you may not discuss the test items
with anyone. This includes any type of electronic
communication, such as texting, emailing, or posting to
blogs or websites like Facebook or Twitter. If you are
found sharing information about test items, even without
the intent to cheat, your test will be invalidated.”
• Students and their parents/guardians should be made
aware of the testing rules prior to testing.
30
EOC Manual 34, 36
Caveon Forensic Analyses
• Caveon will analyze data to identify highly
unusual test results for two primary groups:
– Students with extremely similar test
responses; and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Only the most extreme results are flagged and
withheld
– One in a trillion chance of the pattern occurring by
chance
31
PreID File and Test Sessions
• PreID file is based on student information as of October 11
− New students or changes to student demographics after
October 15 will not be included in PearsonAccess.
• All students testing on the computer that were captured in the
PreID file will be in a class called FL CLASS
• Test sessions were automatically created via the PreID upload.
Test sessions are named:
– ALG-ALGEBRA
– BIO-BIOLOGY
– GEO-GEOMETRY
– HIS-HISTORY
• PreID information may be verified in PearsonAccess on
or after October 28.
32
EOC Manual 100-113 and Training Packet
Verify Student Information &
Create Test Sessions
• Print the Session Roster for each test session (Algebra 1,
Biology 1, etc.) as applicable
• Compare against school generated list to verify:
– Student eligibility, and
– Student Name and Florida ID number for accuracy
• Place verified students in new test sessions or keep them in
the original sessions.
• Add new students using the “Create New Student wizard”
and place them in test sessions.
− Note: Management of student information in
PearsonAccess can begin on or after October 28.
• Maintain a list of test sessions to cache test content for all
sessions.
– Test sessions can be cached beginning on November 25.
EOC Manual 100-113 and Training Packet
33
BEFORE TESTING
34
EOC Manual 28-34; 94-118
Communicate Testing Policies
Students and Parents/Guardians
•
Electronic Devices Policy—If students are found with ANY electronic devices,
including, but not limited to, cell phones and smartphones, during testing OR
during breaks, their tests will be invalidated. The best practice would be for
students to leave devices at home or in their lockers on testing days.
•
Leaving Campus—If students leave campus before completing the test (for
lunch, an appointment, or illness, etc.), they WILL NOT be allowed to complete
the test. Students and parents/guardians should be made aware of this policy.
If a student does not feel well on the day of testing, it may be best for the
student to wait and be tested on a make-up day. Please make sure
parents/guardians are aware of the test administration schedule and
understand that appointments should not be scheduled on testing days.
EOC Manual v, vi, 26, 33, and Appendix D
35
Communicate Testing Policies,
(cont.)
Students and Parents/Guardians
•
Testing Rules Acknowledgment—Prior to testing, students will be asked to
affirm a Testing Rules Acknowledgment that reads: “I understand the testing
rules that were just read to me. If I do not follow these rules, my test score
may be invalidated.” Students taking computer-based EOC assessments show
that they have read the statement by clicking a box (TestNav) or circle
(TestHear); in paper-based EOC assessments, a signature line appears below
the statement.
•
Discussing Test Content after Testing—The last portion of the testing rules
read to students before they sign/check the acknowledgment reads, “After the
test, you may not discuss the test items with anyone. This includes any type of
electronic communication, such as texting, emailing, or posting to blogs or
websites like Facebook or Twitter. If you are found sharing information about
test items, even without the intent to cheat, your test will be invalidated.”
Please make sure that students understand this policy prior to testing, and
remind them that “discussing” the items includes any kind of electronic
communications, such as texting, emailing, or posting to blogs or social media
websites (Facebook, Twitter, etc.).
EOC Manual 34
36
Receive and Prepare Test
Materials
• You will receive the following materials, as appropriate for
your school:
– School Boxes (test materials—contents listed on page 94
of the 2013–2014 EOC Manual)
– Special Document Boxes
• If your school is providing hardcopy CBT Worksheets,
reference sheets, or periodic tables, make a sufficient
number of copies for all students taking the assessments.
Each copy must be carefully checked against the original.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions,
contact the Test Distribution Center at 305-995-3743.
37
EOC Manual 32-33 & 137-142
Maintain Security
• Inventory the contents of your boxes within 24 hours of
receipt and report missing materials immediately.
• Report materials discrepancies immediately to Student
Assessment Office at 305-995-7520.
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three people should have access to the locked
storage area.
• Do not open shrink-wrapped materials or begin preparing
materials (applying student labels) more than three days
prior to testing.
• Under no circumstances are students permitted to assist in
preparing secure materials before testing or in organizing and
returning materials after testing.
38
EOC Manual 94, Appendix D, and Training Packet
Arrange Practice Test
Sessions
• Schedule and arrange practice tests (ePATs) as described
in the 2013–2014 EOC Manual.
• Before a student can participate in a computer-based
administration, the student must complete the correct
ePAT(s) to learn how to use the computer-based system.
Students who previously participated in an ePAT for
the subject test they are scheduled to take are NOT
required to participate in an ePAT session for this
administration.
• To access instructions for downloading and installing the
ePAT Launcher, practice test content, and scripts for
administering the ePATs, go to
www.FLAssessments.com/ePATs.
39
EOC Manual 99
Arrange Practice Test
Sessions, cont.
• Students who require accommodated CBT forms (e.g.,
large print, color contrast, zoom, screen reader, assistive
devices) must complete a practice test for the specific
accommodated form or form combination they will use
during testing.
• Accommodated practice forms (TestHear ePATs) and
scripts are available at www.FLAssessments.com/ePATs.
40
EOC Manual 99
Prepare the Room for Testing
• Make sure that each room is free of
distractions and has
– Comfortable seating
– Good lighting
– Sufficient workspace
– Adequate ventilation
• Make sure that:
– students are not facing each other when
seated at tables
– there is at least three feet between
students
– students cannot view others’ computer
screens (visual barriers are installed)
• Remove or cover all visual aids on student
desks or displayed in the room, such as
posters showing mathematical and scientific
concepts.
EOC Manual 29
41
CBT Preparations
• Please ensure that:
− TestNav has been properly installed and tested before the first day of
testing.
− Proctor Caching computers have been set up properly.
•
Each testing computer is configured to refer to a Proctor Caching
computer in order to obtain test content.
− Test content has been cached for all scheduled test sessions.
− Each computer station is equipped with a keyboard and mouse (or
other pointing device).
− Monitors are correctly displaying test items with shading.
− Instant messaging, email notification, screen savers, power savers,
and remote desktop are disabled.
− Anti-virus, auto-scan and/or auto-update, system restore utilities,
Windows Security Firewall, web content filtering, or other software
that may impact CPU speed or scan/block information transferred
between the workstation and the servers is disabled or delayed.
EOC Manual 8
42
CBT Preparations,
cont.
• Please ensure that:
− Test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to
access the student comment forms.
− Proctor Caching computer and Proctor Caching software are
turned on and remain running each day of testing.
− Any monitoring software that would allow test content on
student workstations to be viewed on another computer
during testing MUST be turned off.
− CBT Test Administrator Quick Reference Guide is used to help
diagnose technical issues during testing.
− Students and teachers not testing refrain from using any
streaming media or other high-bandwidth applications while
students are testing.
EOC Manual 8
43
Test Materials Needed
(as applicable):
• Test Administration Manual
• Scripts and Instructions for administering CBT/PBT
accommodations
• Session Roster or Administration Record/Security Checklist
• Seating Chart
• Student Authorization Tickets
• Test Group Code
• Security Log
• Work Folders
• CBT Worksheets
• Calculators
• Reference Sheets or Periodic Tables
44
• Test and Answer Books (accommodations)
EOC Manual 32-33
2013–2014 EOC Manual
• You will need the 2013–2014 End-of-Course Assessments Test
Administration Manual to read the test administration script(s) to
students.
• When testing students with accommodations, you may need to
modify the scripts. Review the scripts BEFORE testing begins to
determine the necessary modifications.
• NEW! The scripts and instructions for the administration of
accommodated computer-based test forms (large print, color
contrast, screen reader, zoom, assistive devices) and paper-based
accommodations are located at www.FLAssessments.com/EOC.
45
EOC Manual 35
Training – Test Administrators
and Proctors
• Read the Florida Test Security Statute and the
State Board of Education Test Security Rule
(Appendix B) in the test administration manual.
• Ensure that test administrators sign the Florida
EOC Test Administration and Security
Agreement and Test Administrator Prohibited
Activities Agreement.
• Train your test administrators and proctors,
including non-school-based instructors (e.g.,
itinerant teachers).
• Test administrators must be certified
educators.
• Test administrators must NOT administer the
EOC assessments to their relatives or friends.
• If any students who require accommodations
are testing at your school, discuss with test
administrators how accommodations will be
provided (Appendix A).
46
Training – Test Administrators
and Proctors, cont.
Supervise Test Administration
While students are working, ensure that students:
• Have cleared the area around their workstations of all materials except
for Student Authorization Tickets, pens or pencils, and, as applicable,
calculators, work folders, worksheets, reference sheets, and periodic
tables.
• Check the Testing Rules Acknowledgment box and enter the correct test
group code.
• Do not have electronic devices (except for approved calculators) of any
kind during testing, even if they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test.
47
EOC Manual 35-38
Training – Test Administrators
and Proctors, cont.
Supervise Test Administration
• It is not appropriate to use cell or classroom phones, grade papers, or
work on the computer during testing.
• While you may encourage students to continue working, you may not
talk with them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, contact the
school assessment coordinator or technology coordinator to help
diagnose any technical issues. The student will need to be resumed in
PearsonAccess before logging back in.
• If a student has continual difficulty logging in or gets kicked out of the
test more than once, do not have the student continue attempting to
log in until the issue is diagnosed and resolved.
• If students finish the test in the first 80 minutes before the 10-minute
break, you may encourage them to go back and check their work. 48
EOC Manual 35-38
Training – Preparing for CBT
• Ensure that all software applications, including Internet browsers,
are closed on all student workstations.
• Start TestNav, type in the correct URL, and open each student
workstation to the student login screen, but do not log in for
students.
• Display the student comment form URL
(www.FLAssessments.com/EOCStudentCommentForm) on the
day of testing, or create shortcuts on student workstations to
ensure each student is able to complete the form after testing.
• Ensure that the test administrator has a way to contact the
technology coordinator or school coordinator during testing
without leaving the room unattended.
EOC Manual 35-38
49
Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
*FDOE strongly encourages the use of proctors in all testing
rooms, even those with 25 or fewer students.
Note: Students cannot serve as proctors or volunteers.
50
EOC Manual 21
Session Roster
• School assessment coordinators will provide a Session Roster
(CBT only), which includes the following information:
−
−
−
−
−
−
−
−
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
− Test Form/Form Group Type
− Login IDs
− Blank space to record
attendance and
accommodations
information
• Session Rosters may be used to record required administration
information.
51
EOC Manual 9-10
Session Roster (cont.)
Session Rosters must be handled in a secure manner
and returned to the school assessment coordinator
immediately after each test session is completed.
52
EOC Manual 9-10, 115-116
Required Administration
Information
 Record the following required information on your Session
Roster or Administration Record/Security Checklist:
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to
each student (paper-based accommodations only)
• Signatures of test administrator and school assessment
coordinator
• Dates and times for when secure materials are received and
returned
53
•
•
•
•
•
•
EOC Manual 29-30
Seating Chart
• An accurate seating chart must be maintained for each testing
room for each test session. Seating charts should record the
following information:
−
−
−
−
−
−
−
−
−
−
Room name/number
Subject
Student names and their location in the room during testing
Direction students are facing
Date
Starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students are moved to a new location or the seating
configuration changes during testing, a new seating chart must
54
be created.
EOC Manual 30 and Training Packet (see sample provided)
Student Authorization Tickets
•
•
•
•
For the test, each student needs a
Login ID and a six-character test code
(password), which are printed on the
Student Authorization Tickets.
Students will need a pen or pencil
during testing to sign their tickets.
Provide each student a ticket only
AFTER all students have entered the
testing room, as instructed in the script,
and all tickets must be collected
BEFORE students leave the testing
room.
Student Authorization Tickets
must be handled in a secure
manner and returned to the school
assessment coordinator
immediately after each day of
testing is completed.
EOC Manual 8
55
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify a group of students tested
together.
• Each testing room must use a different test group code.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
• Your school assessment coordinator will provide you with a
test group code.
• If students are absent for a test session, a different unique
code must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
56
EOC Manual 10
Test Code vs. Test Group Code
Test Code
Test Group Code
A six-character code (password) created by
A unique four-digit number created by school
PearsonAccess and printed on Student
assessment coordinators used to identify
Authorization Tickets and Session Rosters.
groups of students tested together. The test
The Login ID and the test code are required to group code is entered after the Testing Rules
log in to TestNav and TestHear.
Acknowledgment and before students see the
first test item.
57
EOC Manual 29, 9-10
Security Log
A Security Log
must be
maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
58
EOC Manual 31, 189, Appendix D
Work Folders
• The Florida Computer-Based Testing Work Folder is a piece of
yellow 11x17 paper folded in half with graph paper printed on
the back cover.
• For the Algebra 1, Biology 1, and Geometry EOC assessments,
students are provided with work folders to work the problems.
• Work folders must be distributed to students at the beginning of
each test session.
• Ensure that students have enough desk space to use their
folders.
• Collect all work folders when students finish testing before they
leave the testing room, and return folders to the school
assessment coordinator.
• Used work folders are secure materials.
59
EOC Manual 33
CBT Worksheets
• If schools choose to provide them, students
taking the computer-based U.S. History
Assessment (TestNav or TestHear) may use
a CBT Worksheet to make notes rather
than using the CBT notepad tool.
• The worksheet is an 8½ x 11 page (located
in Appendix D and PearsonAccess) that
may be copied and distributed to students
at the beginning of a test session.
• Students must have enough desk space to
use their worksheets.
• Collect all worksheets when students finish
testing before they leave the testing room,
and return worksheets to the school
assessment coordinator.
• Used worksheets are secure materials.
60
EOC Manual 33 and Appendix D
Four-Function Calculators
TestNav
TestHear
The computer-based TestNav Algebra 1 The TestHear Algebra 1 and Biology 1
and Biology 1 EOC Assessments have EOC Assessments do NOT have a
a built-in four-function calculator.
built-in four-function calculator.
Students may use the built-in calculator, Students who will test using TestHear
or they may use a handheld fouraccommodated forms of the Algebra 1
function calculator.
and Biology 1 EOC Assessments
MUST be provided handheld fourfunction calculators.
Test administrators should provide
handheld calculators at the beginning of
a test session to all students who
request them.
Students with visual impairments may
use the approved large key/large
display calculators or approved talking
calculators supplied by the FDOE.
Adequate supply of approved fourfunction calculators should be made
available.
EOC Manual 11-12, 33
61
Scientific Calculators
TestNav
TestHear
The TestNav Geometry EOC Assessment
has a built-in scientific calculator.
The TestHear Geometry EOC Assessment
does NOT have a built-in scientific
calculator.
Students may use handheld scientific
calculators, if the school has chosen to
provide them.
Handheld scientific calculators will be
provided by FDOE for students taking the
Geometry EOC Assessment using TestHear
accommodated CBT forms.
Handheld scientific calculators will not be
provided by the FDOE for students taking
the Geometry EOC Assessment using
TestNav.
Students with visual impairments may use
large key/large display scientific calculators
that are comparable in function to the
approved scientific calculators (on page 11
of the 2013–2014 EOC Manual).
The approved talking scientific calculator is
the Orion TI-36X or one that is comparable
in function to the Orion TI-36X. No other
calculators may be used.
62
EOC Manual 11-12, 33
Reference Sheets and
Periodic Tables
• Reference sheets and periodic tables are provided in an online format
only for CBT testers. However, schools may provide hardcopy reference
sheets or periodic tables to students.
• Any hardcopy reference sheets or periodic tables must be photocopies
of the reference sheet and periodic table in Appendix D of the manual
(also available at www.FLAssessments.com/EOC).
• If your school will provide hardcopy reference sheets or periodic tables
to students, check each copy before distributing to students and follow
the instructions in the administration scripts.
• Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials, and should be
distributed to students as indicated in the administration scripts.
• Once students complete the test session, the test administrator should
collect all reference sheets and periodic tables.
• Used reference sheets and periodic tables are secure materials.
63
EOC Manual 33 and Appendix D
Additional Items
• Pens and/or pencils
– Ensure each student has a pen or
pencil to sign his or her authorization
ticket and make notes or work the
problems during testing
– Students taking paper-based tests
must use No. 2 pencils
• Clock or watch
• Signs (Appendix D)
̶
̶
Do Not Disturb Sign—display on all
entrances
Electronic Devices Sign—display
where it will be visible to all students
in the testing room
EOC Manual 31 and Appendix D
64
DURING TESTING
65
EOC Manual 35-38; 119-123
Supervision of
Test Administration
• Ensure that test sessions have been started in PearsonAccess
• Provide test administrators with additional materials, as
necessary.
• Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
• Be available during testing to answer questions from test
administrators and to ensure that there are no technical issues.
• Arrange for and supervise make-up administrations.
66
EOC Manual 119
Monitor Session Status
After a session begins, you can monitor the real-time status of students.
Refer to the following table for a description of each possible status.
67
EOC Manual 120-121
Early Warning System
• Certain circumstances, such as loss of an Internet connection, trigger
the “Early Warning System” (EWS) on the interface that students see
during testing. The EWS alerts students to possible problems with the
transmission of their test data and allows the test administrator to take
action to ensure student responses are captured.
68
EOC Manual Scripts and 122-123
AFTER TESTING
EOC Manual 92-93; 131-144
69
Test Invalidation
• A test MUST be invalidated if either of the following circumstances
occurs:
̶ A student has an electronic device during testing
̶ A student is cheating during testing
̶ A student is given an accommodation not allowed on EOC assessments
̶ A student is given an accommodation not indicated on the student’s
IEP, Section 504 plan, or ELL plan
̶ An error occurs in test administration or procedures that could
compromise the validity of test results
̶ A student is given unauthorized help during testing
• A test MAY be invalidated if one of the following circumstances
occurs:
̶ A student becomes ill and is unable to finish
̶ A student is not allowed the correct amount of time
̶ A student was not provided an allowable accommodation indicated on
the student’s IEP, Section 504 plan, or ELL plan
̶ A disruption occurs during testing (e.g., severe weather)
̶ A student is disruptive during testing
70
EOC Manual 26-27, 128-129
Marking Tests Complete
Students should be in “Completed” status after they submit
the test.
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to leave the test (e.g., cheating, illness)
and will not finish the test. (After being marked
complete, school personnel will invalidate the test.)
• A student finished the test but exited instead of
submitting the test and the test should be scored.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
EOC Manual 126-128
71
School Assessment Coordinator
After Testing
• CBT clean-up activities must be completed by 4:00 pm
on December 20, 2013.
• “Delete” all not started sessions and “Stop” all started sessions
• Please remember the following:
– Absent students should be removed from the test session (not marked
complete).
 If absent students have already been marked complete, nothing else
needs to be done.
– Students in “Ready” status must be removed from the session before it
can be stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need
to be marked complete.
•
•
•
•
Update student information, if necessary.
Invalidate tests, if applicable.
Record accommodations for ESE and ELL students, if applicable.
Ensure that school technology coordinators purge test content from 72
the Proctor Caching computer(s).
EOC Manual 125-131
Organizing CBT Materials
• Verify that all distributed secure materials have been returned.
• Report any missing materials to Student Assessment &
Educational Testing at 305-995-7520 and conduct the
necessary investigation.
• Organize materials and return them as instructed in the
“Friendly Reminder” (Training Packet).
− Copy the seating charts, required administration information,
Session Rosters, Chain of Custody forms, and Security Logs, file the
copies, and return the originals in the District Assessment
Coordinator ONLY boxes.
− Return used and unused CBT work folders and worksheets in the
District Assessment Coordinator ONLY Box.
− Securely return used reference sheets and used periodic tables in
the District Assessment Coordinator ONLY Box.
− Inventory and securely store handheld calculators.
− Store test administration manuals for use in all EOC administrations
during the 2013–2014 school year.
− Keep Student Authorization Tickets, signed copies of the Florida
EOC Test Administration and Security Agreement and Test
Administrator Prohibited Activities Agreement Forms for one
EOC Manual 124 73
calendar school year, and then destroy them.
Paper-Based Tests (PBT)
• The following slides relate to the administration of paperbased tests (regular print, large print, or braille), which are
available for eligible students who have such
accommodations identified in their IEPs or Section 504
plans. Paper-based large print is available as a unique
accommodation for eligible students.
• The upper-left corner of the following slides show an image
of a pencil and a paper-based test (see below) to indicate
that this information pertains to paper-based tests only.
74
PBT Materials
Materials Needed for Testing
• Test Documents
̶
̶
̶
̶
̶
Algebra 1 EOC Assessment Test and Answer Books
Biology 1 EOC Assessment Test and Answer Books
Civics EOC Assessment Test and Answer Books
Geometry EOC Assessment Test and Answer Books
U.S. History EOC Assessment Test and Answer Books
• Reference Sheets and Periodic Tables
• Calculators (approved four-function and scientific)
75
EOC Manual 94
PBT Chain of
Custody Form
• The Test Materials Chain of Custody Form is
available in Appendix D of the 2013–2014
EOC Manual and at
www.FLAssessments.com/EOC.
• The purpose of this form is to track test
materials at all times, including:
– their location
– the dates and times activities are completed
– the names of the persons performing various
activities involving the materials
• Schools must retain copies (electronic or
hardcopy) of completed forms for their files
after materials are packaged for pickup and
return the originals in the District
Assessment Coordinator ONLY Box.
76
EOC Manual 96 and Appendix D
PBT
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit located in the
upper right corner of test and answer books.
• Packing list shows the number ranges assigned to each school, and
written documentation of the number ranges must be maintained at all
times during distribution and return of books.
• Pre-populated Administration Record/Security Checklists with security
numbers for all test and answer books are provided in PearsonAccess.
– Blank Administration Record/Security Checklist also provided in
PearsonAccess and in Appendix D of the manual.
• Test administrator should maintain a list of all secure materials
assigned to him or her, including any additional materials assigned
throughout the administration.
77
EOC Manual 21-23 and Appendix D
PBT Student
Demographic Information
78
EOC Manual 13-18, 23, 116-118
PBT
Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student name, FL ID
number, district number, and school number.
• If the student name, FL ID number, district number, OR school number
is INCORRECT on a label, the label must not be used, and the correct
information must be gridded on the student grid sheet.
• If any other information is incorrect (e.g., date of birth), use the label.
79
EOC Manual 117-118
PBT Defective Materials,
DNS and UNDO Bubbles
•
If a defective test and answer book is identified before testing begins, the
student should be given a replacement document and the defective document
should be returned with all other NOT TO BE SCORED materials.
•
If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid
the UNDO bubble. Package the document with TO BE SCORED materials.
•
The DNS bubble MUST be gridded in the follow circumstances:
•
–
The document is defective and used.
–
A student name, ID number, district number, or school number is incorrect on a PreID label
affixed to a USED document.
–
A student label has been placed over another label on a USED document.
If a student discovers that a document is defective during testing, the student
must be given a replacement and must, under close supervision, transcribe the
exact responses from the defective document into the replacement when the
test session is over.
–
The DNS bubble(s) must be gridded on the defective document and it should be returned with
NOT TO BE SCORED materials.
80
EOC Manual 24-27
PBT Return of Materials
Return Materials to District Assessment Coordinator
After testing, school assessment coordinators should return materials according
to the instructions below (and refer to pages 131–144 of the 2013–2014 EOC
Manual):
1. Verify that all distributed secure materials have been returned. Complete
your Chain of Custody form. Notify Student Assessment & Educational
Testing immediately at 305-995-7520 if any secure materials are
missing.
2. Check for and remove any stray reference sheets or periodic tables from test
and answer books to prevent issues during the scanning process; however,
do NOT review test items or student responses.
3. If a test has been invalidated, verify that the DNS bubble has been gridded
and that the document is placed with TO BE SCORED materials.
• Verify that the DNS bubble has been gridded on a defective document
and that the document is placed with NOT TO BE SCORED materials.
• Verify that no DNS bubble has been gridded by mistake. If it has, verify
that the DNS bubble has been erased and the UNDO bubble has been 81
gridded and place the document with TO BE SCORED materials.
EOC Manual 134-144 and Training Packet (see Friendly Reminder)
PBT Document Count Forms
Complete Document Count Forms
1. Verify that all documents from make-up
sessions are included.
2. Do not copy blank count forms; however,
once the count forms are completed, you
may copy them for your records.
3. Place each completed form on top of the
first stack of corresponding TO BE
SCORED test and answer books.
4. Verify the accuracy of all information
entered; inaccurate information may
delay the scoring process.
82
EOC Manual 21-22
PBT Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Documents for each special program (FLVS Full-Time High
School, M-DOA, Home Education, etc.) must be banded
separately.
• Complete all fields on the paper band.
83
EOC Manual 134
PBT Package Materials
Package Materials for Return
Prepare the following types of boxes for return to the Test
Distribution Center (TDC) (as appropriate):
•
•
•
•
•
•
•
•
Algebra 1 TO BE SCORED materials—Purple-labeled boxes
Biology 1 TO BE SCORED materials—Orange-labeled boxes
Geometry TO BE SCORED materials—Green-labeled boxes
U.S. History TO BE SCORED materials—Brown-labeled boxes
All NOT TO BE SCORED materials—Yellow-labeled boxes
Large Print TO BE SCORED materials—White-labeled boxes
Braille TO BE SCORED materials—Pink-labeled boxes
District Assessment Coordinator ONLY boxes
Refer to the packaging diagrams on pages 141 and 142 of the
2013–2014 EOC Manual for guidance.
84
EOC Manual 134-144 and Training Packet (see Friendly Reminder)
PBT TO BE SCORED
Test and Answer Books
Packaging Diagram
85
EOC Manual 141
PBT Special Documents
Packaging Diagram
(Braille and Large Print)
86
EOC Manual 137-140, 42
EOC Manual 143 and Training Packet (see Friendly Reminder)
District Assessment Coordinator
ONLY Box
EOC TEST
•
•
•
•
US History
Algebra 1
Biology 1
Geometry
MATERIALS INCLUDED
•
•
•
•
•
•
•
•
•
•
Original Administration Record / Security
Checklist or school’s developed form
Chain of Custody Form (PBT only)
Original Security Logs
Original Seating Charts
CBT Work Folders (used and unused)
CBT Worksheets (used and unused)
Reference Sheets (used)
Periodic Tables (used)
Session Rosters
Original School Procedural Checklist
(FM-6927)
LABEL
COLOR
No Return
Label – Mark
Box “District
Coordinator
ONLY”
Keep copies of documentation for your records. However, do not make copies of the work
folders or worksheets.
Note that the Student Authorization Tickets must be kept at the school for one calendar 87
school year. EOC Manual 143 and Training Packet (see Friendly Reminder)
Return Schedule
Hand-deliver all EOC “To Be Scored” and “Not To Be Scored” paper-based
test materials to the Test Distribution Center (TDC) on:
US HISTORY: BROWN-”To Be Scored” (Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
BIOLOGY 1: ORANGE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
ALGEBRA 1: PURPLE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Tuesday-Wednesday,
December 10-11, 2013
GEOMETRY: GREEN -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Note: District Assessment Coordinator ONLY Box is due to TDC by January 9-10, 2014.
88
Training Packet (see Friendly Reminder)
Appendices
Appendices in the 2013–2014 EOC Manual include:
• Appendix A—Accommodations
(pages 159-168)
• Appendix B—Pearson Support and PearsonAccess
(pages 169-174)
• Appendix C—Test Security Statute and Rule
(pages 175-180)
• Appendix D—Forms, Cover Sheets, Checklists, Signs
(pages 181-213)
89
Comment Forms
• After testing, test administrators, school coordinators,
technology coordinators, and district coordinators are
encouraged to complete the appropriate comment
form located at www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from district
and school personnel.
90
EOC Manual 144
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix C), district and school
personnel are required to maintain test security before, during, and
after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of the
test administration manual, read the Statute and Rule in Appendix C,
and then sign a Florida EOC Test Administration and Security
Agreement.
• All test administrators must be certified educators and must sign the
Test Administrator Prohibited Activities Agreement.
91
EOC Manual 19-25; Appendix C and D
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement.
Test administrators must record their certification numbers on this
document.
• The Florida EOC Test Administration and Security Agreement and the
Test Administrator Prohibited Activities Agreement may be copied
together so that double-sided, single-page copies can be distributed to
test administrators.
• School assessment coordinators must file the signed forms with their
signed security agreements.
• Test administrators must NOT administer the EOC assessments to
their family members
EOC Manual 19-20; Appendix C and D
92
Pearson Support and
PearsonAccess
Contact Pearson Support at:
• 1-877-847-3043 (Monday–Friday, 7:00 am–8:30 pm ET)
• [email protected]
Appendix B in the 2013–2014 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts (FDOE distributed instructions for setting up user
accounts to district assessment coordinators.)
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
EOC Manual Appendix B, 170
93
Contact Information
Student Assessment and
Educational Testing
Maria C. Bruguera, Director
[email protected]
Mara Ugando, Staff Specialist
[email protected]
ITS - Infrastructure and
System Support
Mr. Javier Perez, Executive Director
[email protected]
Telephone Number: 305-995-3331
Mr. Roly Avila, Supervisor
[email protected]
Telephone Number: 305-995-3334
Phone: 305-995-7520
Fax: 305-995-7522
94
Thank you for ensuring secure and
successful administrations of the
EOC assessments this year.
95