Transcript Document

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New Mexico’s Youth Conservation Corps
YCC Commission Members:
Wanda Bowman, Chair
Ana Mangino
Cindy Lovato-Farmer
Andrew Frederick
Sharon Hickey
Aubrey Dunn, State Land Commissioner
Hanna Skandera, Cabinet Secretary,
Public Education Department
David Martin, Cabinet Secretary
Energy, Minerals & Natural
Resources Department
Monique Jacobson, Cabinet Secretary Designee
Children, Youth & Families Department
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YCC Staff:
Wendy Kent, Executive Director
Kristine Vigil, Coordinator
Submittal deadline is 4:00 pm, THURSDAY, JULY 16,
2015.
The applications must be in the YCC office no later than 4:00 pm.
CONTACT INFORMATION
www.emnrd.state.nm.us/YCC
Youth Conservation Corps
811 St. Michaels Drive, Suite 104
Santa Fe, NM 87505
Wendy Kent
Phone: 505-690-1831
[email protected]
Kristine Vigil
Phone: 505-988-9599
[email protected]
We are here to help you so feel free to call or email us. We can give advice and opinions
but will not review your application before it is submitted.
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If you are serious about applying for a YCC grant, do not wait to the last minute to
complete the web based application.
Partners may be required to sign certification statement forms.
The Certification Statement Forms for Multiple Work Locations, Multiple Financial
Contributions and for Educational Institutions plus the Campaign Contribution
Disclosure Form may be obtained from the YCC website. All other Certification
Statement Forms may be accessed only after the application has been submitted and
printed.
The purpose of the New Mexico Youth Conservation Corps Act [9-5B-1 to 9-5B-11
NMSA 1978] is to provide a process to employ young persons in public projects that
conserve New Mexico's natural resources and provide community benefits of lasting
value. New Mexico will benefit by having its natural and urban environments improved
and enhanced and its youth instilled with an appreciation of natural resources,
cooperation, hard work and accomplishment.
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Excerpt for the YCC Strategic Plan
Vision
A community where Youth Conservation Corps members contribute to the quality of
life for all people of New Mexico.
Mission
Promote the education, success and well-being of the youth of our communities
through the conservation and enhancement of New Mexico’s natural resources that
contributes to lasting community benefits.
Goals
Together we strive for . . .
• healthy natural resources and lasting community benefits
• instilling values of hard work and accomplishments
• promotion of education and training
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YCC Project Objectives
Corps members shall generally be involved in projects in New Mexico that:
A. preserve, maintain and enhance natural resources;
B. rehabilitate and improve cultural, historical and agricultural resources;
C. benefit recreational areas and parks by improving their use and access;
D. assist in emergency operations, including fires, floods and rescue of lost or injured
persons;
E. beautify, improve and restore urban areas; and
F. renovate community facilities, including those for the elderly or indigent.
Application Content
A.Sponsors shall apply to the commission for project approval.
B. A sponsor's application shall include:
(1) a comprehensive work plan;
(2) a complete project cost estimate;
(3) the number of corps members required; and
(4) the estimated time necessary to complete the project.
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C. The commission shall examine the following in considering a project for approval or
rejection:
(1) the opportunities the project provides in the development of skills, discipline and
good work habits;
(2) the degree of difficulty in carrying out the project;
(3) the project's compliance with conservation and community service objectives, as
set forth in Section 4 [9-5B-4 NMSA 1978] of the New Mexico Youth Conservation
Corps Act;
(4) the sponsor's ability to contribute the necessary financial and human resources to
the project; and
(5) the project's compatibility with concurrent corps projects, including the availability of
the required corps work force.
D. A project shall not be approved if its implementation would result in the
displacement of currently employed workers, including a partial displacement,
such as reduction in hours or benefits. Participating sponsors shall not terminate,
lay off or reduce the working hours of any employee in order to use a corps
member to perform the employee's duties.
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Important Definitions
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"commission" means the New Mexico youth conservation corps commission;
"corps" means the New Mexico youth conservation corps;
"corps member" means a person enrolled in the corps;
“department" means the energy, minerals and natural resources department;
"nonprofit organization" means any organization that has been granted an
exemption from federal income tax by the United States commissioner of internal
revenue as an organization described in Section 501(c) of the United States
Internal Revenue Code of 1986, as amended or renumbered;
"project" means an activity that can be completed in six months or less, results in a
specific identifiable service or product that otherwise would not be accomplished
with existing funds and does not duplicate the routine services or functions of the
sponsor;
"resident" means an individual who has resided in New Mexico for at least six
months before applying for employment with the corps; and
"sponsor" means any local unit of government, state agency, federal agency,
nonprofit organization or federally recognized Native American tribe.
Things to Consider Before Applying for YCC Funding
• Does the organization support the Project?
• Who is going to write the application? If it is someone outside your organization,
have you spoken to the person about what your goals and objectives are?
• Does the application writer, property owner, and Project Sponsor all have the same
understanding as to what is going to be accomplished?
• Has the application writer and Project Sponsor actually visited the site of the
proposed project?
• What is the long range plan for the property?
• Has there been communication with the people “on the ground” to get their input?
Will they have to work with the Corps members? How do your employees feel about
it?
• Have you identified a Project Coordinator? Does the person know he/she is going to
be the Project Coordinator? How do they feel about being the Project Coordinator?
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• YCC is a reimbursable program. The Project Sponsor must expend the funds and
request reimbursement based on the documentation. What is the capacity of the
organization? Does the applicant have enough cash in the bank and personnel
to implement a reimbursable program?
• Can the applicant obtain workers compensation? General Liability?
What kind of financial support can the applicant provide to the Project? Have the
in-kind contributions been identified?
• What partnerships are in place? Are there other individuals/partners to help
support the YCC project?
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• How many Corps members will it take to complete the project on time? What is a
fair wage for the work they will be doing? (Be aware of the minimum wage in the
community where the project will take place.) What or where is the pool of
applicants and will there be enough to choose from?
• Does the property owner understand how YCC works, is excited about the project
and is committed to maintaining the project for years to come?
• Does the property owner understand how YCC works, is excited about the project
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and is committed to maintaining the project for years to come?
• Is the project location truly open to the general public on a reasonable basis?
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What does a “community garden” really mean?
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Is the project of lasting value or is it just maintenance?
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Has a clear and reasonable time frame been developed?
• Is there a list of other work projects identified in the Alternative Projects box
(at the end of Section 2, Work Plan Compliance)?
• If the applicant is awarded YCC funding, the application becomes part of the
contract and the project must be implemented as written.
• Depending on the circumstances, a property owner may be required to provided
an easement to document that the project location will be open to the general
public on a reasonable basis.
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• If awarded funding, the applicant will enter into a contract with the YCC
Commission. The applicant will employ the Corps members and will be required to
have workers compensation and general liability insurance policies in place for
the duration of the project. (Government entities are required by law to carry
workers compensation and general liability.)
Activities that do not comply with the YCC Act
• Setup and take down of regular community events;
• Community gardens where private individuals expect to reap the benefits of the
Corps members work;
• Work that should be completed by the property owner’s maintenance department.
(An example would be general repairs and painting of walls and floors.);
• Child care;
• Office work (excluding Crew Leaders reviewing his/her crews timesheets); and
• Other work not related to an identified project that will be completed in 6 months
or less.
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Training is Important
•Explain the job skills Corps members will obtain through working in the project;
•What kind of educational opportunities will be offered to the Corps Members (CPR,
First Aid, Defensive Driving, GED classes, heavy equipment certifications)?
•What partnerships are available with local school districts and higher educational
providers to enhance the educational experiences for Corps members by enabling them
to earn credit hours for their participation in the YCC project?
•What other formal trainings will be offered (certifications, licenses, GED classes)?
•What life skills will be developed through participation in the project?
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What will YCC reimburse (pay) for?
• Wages for Corps members, FICA, Unemployment. The more funds in Corps
member wages, the better your chances are of getting funded. (The YCC
Commission requires that 70% of the grant request be in wages. This is the
formula- Wages Line Item Budget/Total YCC Funding Budget).
• Workers Compensation (the rate is obtained from your insurance company).
• Training materials such as books, paper, pens, notebooks, and other items that are
related to a classroom setting (we do not pay for computers, printers or any other
large item equipment costs); GED, credit hours, defensive driving, CPR, first aid,
conflict resolution, career counseling, tutoring and other appropriate types of
training; Educational trips (within reason and in New Mexico);
• Trainers’ Wages (a trainer may be a person who is working side by side with the
Corps members providing on-the-job training).
• Supplies related to the YCC project. Examples would be lumber, crusher fines,
shovels, hard hats, chainsaws and appropriate safety gear, picnic tables, wheel
barrows, drip irrigation, fencing materials, boots, power saws, transportation and
other items that are needed to see that the YCC project is completed (we will not
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Continued
reimburse for capital outlay items such as vehicles, sheds, lawn mowers, trash
compactors and other items that are over $500 or could be considered more valuable
to the Project Sponsor’s daily operation than to the completion of the YCC project);
• Administrative Costs associated with the Project;
• General Liability (percentage rate may be obtained from your insurance
company.)
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PROPOSAL EVALUATION CRITERIA
Mandatory Requirements (failure to meet these requirements will be considered
non-compliance with the RFP)
The Application budget request shall not be over $150,000;
At least 70% of the funding request shall be for wages. (wages line item/total
funding request); and
A signed and dated Statement of Assurances.
Applicant Information Page
5 points
The Application information page should be completely and accurately filled out.
Non-Profits must attach:
• 501(c)(3) letter
• Campaign Disclosure Form
(Attach at end of application)
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Work Plan Compliance
25 points
• Detailed work project locations, descriptions and work tasks;
• Make sure all the Certification Statement Forms are filled out and signed;
MAKE SURE THE BOX AFTER THE “I/WE” IS FILLED IN; cross out any
signature lines not use when using Multiple Signature Form!
• Resumes;
• Maps;
• Design Plans (if applicable); and
• Easements (if applicable) Make sure to know who owns the property if the
Project is located on non-profit or privately owned land.
(Attach at the end of Application)
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Education and Training
25 points
-Industry Certification, Credit Hours, Continuing Education Certifications
(examples are as follows)
• Defensive driving
• First Aid/CPR
• Biology/Chemistry (for credit)
• S-130/190-Fire Fighting
(10 points)
-General training (examples are as follows)
• Work ethics
• Job skills
• Harm reduction classes
• Conflict resolution
• Construction skills
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(15 points)
Budget
• YCC Budget – Reimbursable
30 points
(20 points)
 Wages/FICA-Med./Unemployment (Include unemployment costs. Some day you may be
hit with a claim)
 Workers Compensation
 Education and Training
 Supplies/Equipment/Miscellaneous
• Applicant/Partner In-Kind Contribution Budget
(10 points)
 When determining in-kind contributions, calculate value based on current “real”
market value. Do not inflate amounts. It may be helpful to name the business where
the value amount was obtained. An example for the value of a shovel would be
“price obtained from “Lowes”)
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Past Contract Performance:
15 points
• Project/Education Completion
Poor(0) Fair (2.5) Good (3.75)
• Contract Compliance
Poor(0) Fair (2.5) Good (3.75)
• Quality of Reimbursements
Poor(0) Fair (2.5) Good (3.75)
• Communication
Poor(0) Fair (2.5) Good (3.75)
• (First time applicants will receive the full 15 points)
Total Points Available: 100
Protest period
Pursuant to NMSA 1978, § 13-1-172 and applicable procurement regulations, Applicants who are not
selected for funding have the right to timely protest the procurement. Protests must be written and
must include: the name and address of the protestor and the name of the procurement being
protested; a statement of the grounds for protest including appropriate supporting exhibits; and the
ruling requested from the Commission. The protest period begins on the day after notice of
selection/non-selection and ends at 5 p.m. 15 days later. Protests must be delivered to: Youth
Conservation Corps Commission, 811 St. Michaels Drive Suite 104, Santa Fe, New Mexico, 87505.
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The Following Slides Illustrate;
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Who can sponsor a YCC Project;
What types of projects can be implemented;
Where projects may be located; and
Partnerships.
Who; City of Gallup (local government)
What; The Great Wall of Gallup, (erosion control, beatification)
Where; Gallup (city owned public property)
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Who; Mountainair Public Schools (local government)
What; Landscaping (All landscaping was completed by Corps members.beatification, erosion control)
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Where; Mountainair High School
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Who; Alamo Navajo School Board (non-profit) (partner-Tribal Depts.)
What; Landscaping (play structure and landscaping-recreational project)
Where; Alamo Navajo (tribal property)
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Who; Harwood Art Center (non-profit) (partner-City of Albuquerque)
What; Design, create and install a tile mosaic (cultural project)
Where; Albuquerque Convention Center (public property)
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Who; City of Aztec (local government)
What; ADA Sidewalk Construction (improve infrastructure)
Where; Aztec Government Complex (public property)
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Who; Village of Roy (local government)
What; Pavilion (public property, recreation)
Where; Chicosa Lake
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Who; EcoServants (non-profit) (partner-BLM)
What; Trail Construction (natural resources)
Where; Ruidoso Area (public property)
Who; Southwest Conservation Corps (non-profit) (partner-Acoma Pueblo)
What; Corn Production (agriculture)
Where; Acoma Pueblo (tribal lands)
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Who; New Mexico Wildlife Association (non-profit) (many partners)
What; Pavilion and Kiosk (improvements to zoos and parks)
Where; Wildlife West Nature Park (non-profit owned but open to the public
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on a reasonable basis.)
Who; Fort Selden State Monument (state agency)
What; Adobe Wall Stabilization (cultural project)
Where; Radium Springs (state property)
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Who; Aldo Leopold High School (local
government) (partner-Western NM University)
What; Water Catchment (erosion
control, natural resources)
Where; Silver City
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THE END
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