Transcript Glen Ridge Free Public Library

Glen Ridge
Free Public Library
Children’s Room, early 1920s
Capital Needs for Bonding
Consideration
January 2007
Glen Ridge Free Public Library
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Tom Coleman – President
Anne Nielsten – Vice President
Anne Alix – Treasurer
Carol Harpster – Secretary
Mayor Carl Bergmanson
Janice Dyer
Dr. Daniel Fishbein
Andrew Martin
Myles Sachs
Jeff Theodorou
John Sitnik – Director
A planned approach . . .
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Strategic Plan, completed in 2003, included
recommendations for facility upgrades, HVAC
improvements and general repairs of longstanding problems.
Changing community demographics indicated
a school-age population increase of 30%
since 1990 with 25% below Grade 8;
therefore, the demand for increased children’s
space, collections and program is obvious.
Facility Assessment . . .
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In order to obtain a cost analysis of the goals
identified in the 2003 Strategic Plan, a
comprehensive assessment of the library was
completed by Arcari & Iovino in 2004.
The facilities assessment yielded a total
estimate of $1.4MM.
Potential funding sources were identified
including grants and the New Jersey Library
Construction Bond Fund.
Tragedy strikes!!!!
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Flood damage
Before any planned improvements could be made,
the Children’s Room and first floor staff areas were
flooded during summer of 2004 with significant
damage to collection, walls, furniture and flooring.
Areas were closed; children’s program and limited
collection were relocated to second floor, displacing
some adult circulation.
Other facilities, such as Train Station and Ambulance
Squad, were used as well.
Emergency repairs and restoration were necessary
but all work done was designed to be later
incorporated into the architect’s original plan for the
Children’s Room expansion.
Spring - Summer 2005:
Emergency Repairs
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Outside drainage and waterproofing were
completed, funded by a NJDCA Livable
Communities Grant of $50,000.
Repairs to Children’s Room were done,
funded by a Special Legislative Grant of
$25,000 from Assemblywoman Sheila Oliver
and $17,000 in Borough capital appropriations
totaling $42,000.
Repaired and renovated Children’s Room
opened in September 2005.
Summary of Work Completed
Outside drainage and 2004 NJDCA Livable
waterproofing
Communities Grant
$50,000
Repairs to Children’s
Room including
asbestos removal
Special Legislative
Grant and Borough
Appropriations
$42,000
Replacement of
water-damaged
carpet in multipurpose room
Library Building Fund $2,648
and Gala 2005
proceeds
Expansion of
periodical reading
room and new
shelving
Gala 2003 proceeds
$13,500
2006: 1st Floor Phase Two
Repairs and ADA upgrades
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Installation of handicap accessible bathrooms and
repairs to flood-damaged staff area and gallery
began in March 2006 and were completed in
December 2006.
Funding was provided by CDBG and a special
Borough grant for ADA access at a total anticipated
cost of $167,000.
Repairs to main floor ceiling near the periodicals
section were also funded and completed by these
grants and funding sources.
2005: Air Conditioning System, uh oh!
Rusted AC pipes
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Library system is a hybrid of window units (older part
of building) and central air (new addition).
Central air was non-functional; motors were in poor
condition, coils were fouled and chillers/relays
needed to be replaced.
In March 2006, the Library Board authorized an
expenditure of $11,500 for comprehensive system
review and the completion of bid and construction
documents for an interim solution.
During May and June, funds were authorized to EVCO
for repairs and a temporary fix to get system up and
running for the summer of 2006. Please note that
this was only a temporary solution!
Next up – Children’s Room
Windows
Windows in the Children’s Room are
original to the building and need to be
replaced. Sashes are deteriorating and
wood is worn. In total, seven windows
need to be replaced.
Broken glass panes
Damaged muntin
Children’s Room Windows New Windows and Well
Architect’s plans also call for three new
windows and a window well in the
Children’s program room. Room is very
dark and currently has no windows.
2007 Window Plans
(would dovetail with Bond plans to minimize building
disruption and maximize use of resources)
Children’s Room
Window
Replacement Project:
 Replace seven
windows and add
three new windows
and a window well
Gala 2006 proceeds
and appropriations
from Library Trust
Funds.
$100,000
Future Requirements
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Despite all the work done to date, extensive
exterior and interior repairs and renovations
are still needed.
All of this work is critical as it relates to the
health and safety of Library staff and patrons.
It will also position the Library to continue as
an updated community resource in its second
century.
Second floor window replacement
(In November, several windows were “sandwiched” in plexiglass to avoid
further deterioration and prevent glass from dislodging and falling onto
sidewalk)
Broken sash
Arched window with detached sash
Detached sash
HVAC System Replacement
and Electrical Upgrades
Air handler on balcony
Warped heating vents on first floor
Leaking air conditioner
system
Air conditioner leaking on
second floor
Out of date electrical outlets
Carpeting, plaster and shelving
need to be replaced and repaired.
Warn, frayed and stained carpet
Splintered and worn shelving
Hole in staff room wall
Separated shelving
More space is needed for overcrowded
Children’s Program due to changing
demographics.
Collection is overcrowded in inadequate space
Shelving and heating system need to be
replaced
Room is overcrowded and cannot
house full collection
Building exterior, especially
roof, needs repairs.
Icicles hanging from gutters and roof
Roof leaks at connection joint
Mold and deterioration due to flooding
Future Needs – Interior
(as provided by Arcari & Iovino, updated March 2006)
Demolition and preparation
$10,000
New Walls and Patch/Paint Existing
$10,000
New Ceilings and Patch/Paint Existing
$20,000
Flooring and Base
$20,000
Doors and Hardware,
$25,000
Window Replacement – Upper Level
$100,000
HVAC – Entire Library
$235,000
Electrical – Entire Library
$135,000
Millwork and Cabinets
$25,000
Library Shelving and Permanent Fixtures
$200,000
Window Treatments
$10,000
Contingency
$124,650
Professional Fees: Architect and Engineer
$125,000
ADT Alarm Upgrade: Fire and Intruder
$19,000
Chair lift and Elevator Upgrades
$10,000
Total
$1,068,650
Future Needs - Exterior
Safety Lighting
$18,000
Exterior Repairs – bundled with
Municipal Building Needs; includes major
repairs to tile and flat roof, masonry,
joints, fascia board, retaining walls and
stairs
See Municipal Report
Total
$18,000 excluding exterior projects
listed in Municipal Building Report.
Recommendation: Bond
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Library needs are immediate and far exceed
the ability to fundraise or source from grants.
Combine needs for municipal complex, library
and athletic fields – increases buy-in by
community and chance of success.
Bonding allows us to enjoy the benefits
sooner and pay over time. It also allows us
to complete the project at once rather than
inefficiently over time.
Bonding continued
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Debt service on bond is likely to be less than
the amount of capital funds that should be in
the budget each year.
Bonding impacts the community over time
rather than “all at once” .
Bonding cost could be reduced by other
sources of revenue such as grants. Library
staff and trustees would continue to
vigorously pursue alternative funding sources.
Let’s Work Together!
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The success of the Glen Ridge Gala
2006, that raised an estimated $30,000
for the library, demonstrates the
Library’s commitment to its facility and
its ability to raise money.
We can apply this same commitment
and energy to a bonding solution.