Transcript 2011 Structures Congress

Author Instructions
How to upload Abstracts and Sessions to
the Paper Management System
Paper Management System Website http://submissions.miracd.com/ASCE/Structures2014
If you have ever used Mira you have an account. You do not need a new account every year. If you are a
new user select New User at the top of screen to create an account.
If you do not remember you password use the forgot my password button or email Debbie Smith at [email protected] for assistance.
Use this if you forgot
your password
Author Page
Authors have 3 choices;
1) Submit a New Individual Abstract
2) Create a New Full Session Proposal
3) Submit Abstract to an Existing Session Proposal
It is very important that you make the correct selection. See next slide for definitions.
Definitions
• New Individual Abstract – document that describes an individuals
presentation. You are not working with a group to organize a full 90 minute
program. You submit your abstract to a topic and subtopic.
• New Full Session Proposal – A session is a 90 minute program. Traditional
Session require 2 steps. Traditional Session has a moderator and about 4
papers presented. A panel session has a moderator and presenters but no
papers and may be more interactive.
• Submit Abstract to an Existing Session Proposal - If you have been
contacted by someone organizing a Full Session and you have been told
what the name of the Session is then you would select this option. Your
document describes what you will discuss during your part of the full
session. If you have not been contacted then you do not select this option.
You select New Individual Abstract.
Topics
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Topics and Subtopics appear in a drop down menu when you make your
submission.
Note: Invited LPC, Invited NTPC, or Invited TAD is ONLY for people who
have been contacted by one of these groups. If you have not been asked to
upload your submission to one of these Please do not use it.
Your submission will not be considered for the conference if uploaded to this
topic when you were not invited.
Submit a New Individual Abstract
• Submit a New Individual Abstract – select this if your abstract is not
connected to an organized session. It is a single submission that the NTPC
will review and, if accepted, will be grouped with other submissions to
create a session for the conference.
Make your selection then hit Go.
Submit a New Individual Abstract
Individual Paper/Abstract Proposal: Include the following information in your proposal
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Abstract Title – In the paper management system as you are uploading an abstract you come to a tab called ABSTRACT
and are asked to type in your abstract title. Please enter it the way you want it to appear on your submitted document. The
paper management system takes what you entered and adds it to your abstract document.
All Authors and Presenter (Name, Credentials –e.g. P.E., Ph.D., Company, working e-mail)(This information is entered in
the paper management system under the author tab and then added to the document you upload.
Note: All correspondence to authors is done via e-mail. Please make sure you enter working e-mail addresses in the
paper management system when you upload your abstract under the author tab.)
Please tell us what Topic/subtopic abstract submitted under in paper management system.
Is this abstract connected to an organized session? If yes, please provide full session title and Session number.
Short Description of what will be discussed during the presentation (about 250 - 500 words), should include the
following:
– Is this topic of regional, national or international interest?
– Who is the target audience? Please be specific in your abstract, for example is the target audience:
– university faculty? If so what discipline?
– design professionals? - If yes, what specialty?
– code developers? If so what type?
– construction management professionals? If so what type of construction?
– Other? – If so who? What discipline and what level of employment?
What will the audience take away from your presentation? Try to list 3-5 specific items.
– Explain how the audience will be able to use what they learn?
– How will this help the audience in their job? Is this research that other faculty could use to expand their research or
teaching? Does this provide a practical solution to a problem that could simplify or make a designer’s job more
efficient? Will it improve the accuracy of a design, or provide new information to assist in a design problem? List all
other benefits.
Create a New Full Session Proposal
Select this if you are organizing a full 90 minute program
What to Include in the Session Proposal:
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Session Title
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Moderator (Name, Credentials - e.g. – P.E., Ph.D., Company and working e-mail address)
If NTPC has any questions about the session who should they contact; name, e-mail and phone number
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Topic submitted to in paper management system.
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Is this sponsored by a committee? List committee name
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Is this a panel session with no papers just presenters?
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Is this a traditional session with abstracts/papers and traditional presentations?
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Short Description of what will be discussed during the 90 minute Program (about 250- 500 words) should include the
following:
– Is this topic of regional, national or international interest?
– Who is the target audience? Please be specific in your abstract, for example is the target audience:
– university faculty? If so what discipline?
– design professionals? - If yes, what specialty?
– code developers? If so what type?
– construction management professionals? If so what type of construction?
– Other? – If so who? What discipline and what level of employment?
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What will the audience take away from your presentation? Try to list 3-5 specific items.
– Explain how the audience will be able to use what they learn?
– How will this help the audience in their job? Is this research that other faculty could use to expand their research or
teaching? Does this provide a practical solution to a problem that could simplify or make a designer’s job more
efficient? Will it improve the accuracy of a design, or provide new information to assist in a design problem? List all
other benefits.
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List the Titles of the Abstracts or presentations that will be connected to this session, including authors and presenting
speaker with contact information. Note – no more than 5 abstracts will be approved for a 90 minute program and NTPC may
add or delete abstract from your organized session if better single abstracts are submitted.
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Is this session organized by another organization? Please identify organization
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Special Note Regarding Session Proposals: Make sure you understand the 2 step process for session proposals. Read Author
Guide – How to Upload a Session proposal or Abstract on website.
Create a New Full Session Proposal
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Step 1: Log in to paper management system and on author home page select
Create a New Full Session Proposal. Upload the session document.
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Step 2: Submit Abstract to an Existing Session Proposal : After submitting the
session proposal (Step 1) an abstract for each individual paper MUST be submitted
by each individual author as follows:
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Notify the individual paper authors that they need to submit their abstracts to your
session.
The author must know the correct session title in order to select it from a drop down
menu
Author logs into the paper management system and select Submit Abstract to an
Existing Session Proposal
Abstract should include the same as an individual abstract. See previous slide.
If the author does not select Submit Abstract to an Existing Session Proposal and
select the correct session from the drop down menu we will not know it was
uploaded incorrectly and it may be evaluated as a single abstract or part of an
incorrect session. This is not easy to correct if upload wrong.
If you need additional information please Contact Debbie Smith 703-295-6095 or
[email protected] before you get started.
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Session Proposal
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Note: The NTPC will review the session as a whole as well as the individual
abstracts connected to the session. The NTPC will try to work with the session
proposer if it feels that changes are warranted. NTPC sometimes will not accept all
the abstracts submitted to a session or may add additional abstracts.
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NTPC will not approve more than 5 abstracts with a session.
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NTPC will try to have as many different presenters approved as possible. If the
same person submits multiple proposal they will not all be approved.
When you select
Submit a New Individual Abstract
• First Tab- Authors Page
On this page you enter all the author information. Note – what ever
is on this page is what is included in the printed material. You can
modify this before the paper goes for review or when you upload
your final paper. The people entered are the only people who will
receive communication from mirasmart.com.
Abstract
Note: The login and password used to upload this
submission is what is used for everything including
the upload of the final paper. This can not be
changed. This is also who will receive
communication about the submission.
On the abstract page
you enter the title of the
abstract and upload the
file. However you enter
the title is how it will
display later.
PDF’s are not an
allowable file type. Use
Word.
Abstract Details Page
On this page you select the
Topic, Subtopic and
Presentation Preference.
Make sure you hit save and
continue.
Copyright and Permissions
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If you submit a final paper for publication in the Conference Proceedings,
please note:
The proceedings will be copyrighted and published by ASCE. It is the
author’s responsibility to obtain the necessary permissions or approvals
from employers, project owners, or clients prior to submission of the final
paper for publication. Material included in your submission from previously
published sources, including the internet, may require permission from the
copyright holder of that publication or Web Site. It is the authors
responsibility to obtain the permission for reuse of this materials and include
the appropriate credit information in the paper.
Copyright
Read the Copyright information
and select the appropriate
response.
Permissions
Read the
permissions
information and
select the
appropriate
response.
Proof Read
On this page you view your abstract.
Submit your abstract
Read the options and select the appropriate one.
If you do not hit accept my abstract the process is not
done.
Successful Submission
Make sure you have a successful submission. If not go back and
see what was not completed. If you have questions feel free to
contact Debbie Smith [email protected] 703-295-6095
How to Submit a Session Proposal
• Session Proposal: A session proposal has two steps.
• 1) Upload the Session Proposal - select Create a New Full
Session Proposal
• 2) Upload the abstracts connected to the session – select
Submit an Abstract to an existing session proposal. (usually
done by each abstract author)
Upload a Session
• Create a New Full Session Proposal
Select create a new full session proposal and then hit
Go.
Session Proposal Screen
On this screen you select the topic the session should fall under and then enter the
session Title. Upload the document. Select Save.
It is important that you provide the authors who will upload the abstracts connected to
the session with the correct title and number because they will need to select it from a
drop down menu when they upload the abstract.
Upload Abstracts to a Session
• Once the session is uploaded you need to contact your authors
of the abstracts and provide them with the correct Title and
number of the Session.
• When the author logs in make sure they select Submit an
Abstract to an existing session proposal
How to upload an abstract connected to a
session.
• Select Submit an Abstract to an existing session proposal and
hit Go.
Author Information
On this page you enter all the author information. Note – what ever is
on this page is what is included in the printed material.
You can modify this before the paper goes for review or when you
upload your final paper.
Upload an Abstract to a Session Proposal
On the abstract page you enter the title of the abstract
and upload the file.
PDF’s are not an allowable file type. Use Word.
Upload an Abstract to a Session Proposal
On this page you click on the arrow for Session proposals and
select the session your abstract is suppose to be connected to.
If you do not know you need to find out before you continue.
You may not connect your abstract to a session if you were
not invited to. This may cause your abstract to be rejected.
If you have not been asked to be part of a session you should
upload to Submit a new individual abstract not this.
Remember to hit save
and continue with my
abstract.
Copyright
Read the Copyright information
and select the appropriate
response. No forms need to be
faxed only use what comes up on
the screen.
Permissions
Read the permissions information
and select the appropriate response.
No forms should be faxed only use
what comes up on screen.
Proofread
On this page you view your abstract
Submit your abstract
Read the options and select the appropriate one.
If you do not hit Accept my abstract the process is
not done.
Successful Submission
Make sure you have a successful submission. If not go back and
see what was not completed. If you have questions feel free to
contact Debbie Smith [email protected] 703-295-6095
Remember
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The login and password used to upload the abstract is what has to be used for the final paper.
This can not be changed.
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Attendance and Registration for the Conference are mandatory.
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Abstract Documents only – get converted to plain text so bullets and other special
formatting will not show up.
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Abstract Documents only – do not include title or authors on the document you upload
because it gets pulled from system during conversion. NOTE Final Papers you must have it
correct in the system but also correct on the final paper document that you upload.
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Please contact Debbie Smith, [email protected] or 703-295-6095 if you have any questions.
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Check key dates on website.