Author Instructions

How to upload a full session proposal with abstracts – two step process

Quick Summary • • • • •

Step One:

The Session Moderator submits the session document to the Paper Management System (PMS.) Log into paper management system Select –

CREATE A NEW FULL SESSION PROPOSAL

Select the topic you are submitting the session to. Then enter the title and type the session document into the text box.

When you are done – tell the authors who will upload the abstract to your session the session number and title. • • • • • • • •

Step Two:

-Upload Abstract to Session • Author logs into paper management system • Select the option -

SUBMIT ABSTRACT TO AN EXISTING SESSION PROPOSAL

Enter all the author information into the system Enter abstract title Type abstract into text box See a drop down menu and select the session you have been asked to connect your abstract to. Hit save and continue Complete the copyright page Proofread your abstract to make sure it looks correct Accept your abstract See a screen that says abstract compete- successfully submitted •

NOTE:

Only connect your abstract to a session if you have been asked to do this by a session moderator. If you submit your abstract to a session to which you weren't already invited, your abstract will be removed and may not be considered for the program. If more than 5 abstracts are connected to your session, the review committee will select the best abstracts to include with your session and remove the others.

Log into paper management system If you have ever used Mira you have an account. You do not need a new account every year. If you are a new user select New User at the top of screen to create an account.

If you do not remember you password use the forgot my password button or e-mail Debbie Smith at [email protected]

for assistance.

New User button Use this if you forgot your password

Author Page

Authors have 3 choices; 1) Submit a New Individual Abstract 2) Submit Abstract to an Existing Session Proposal 3) Create a New Full Session Proposal It is very important that you make the correct selection. See next slide for definitions STEP 1- Select Create a New Full Session Proposal- Step 2 Select Submit Abstract to an existing session proposal.

Create a New Full Session Proposal Select this if you are organizing a full 90 minute program • •

What to Include in the Session Proposal: (200-500 Words

You will type the session title into a text box.

You will then type the additional session document information into a separate text box and include the following. – Moderator, name, e-mail – If this session is organized by a committee please include this in the session document – Please tell us if this is a traditional session with abstracts or a panel/non paper session.

– Short description of what will be discussed during the 90 minute program including a few bullet points explaining what the audience will learn or take away from your presentation. How will this help the audience do their job? – List the presenters and include a title or brief description (two sentences) on what they will speak about

Session Proposal Screen

On this screen you select the topic the session should fall under and then enter the session Title. Type the session information into the session proposal box and then select update. You have finished uploading the session once you see the screen that tells you your session has been successfully submitted.

It is important that you provide the authors who will upload the abstracts connected to the session with the correct title and number because they will need to select it from a drop down menu when they upload the abstract.

Step Two- Upload Abstracts to a Session

• Once the session is uploaded you need to contact your authors of the abstracts and provide them with the correct Title and number of the Session. • When the author logs in make sure they select Submit an Abstract to an existing session proposal

Connect the abstract to the session

• After you login to the paper management system • Select Submit an Abstract to an existing session proposal and hit Go.

Author information page

On this page you enter all the author information. Note – what ever is on this page is what is included in the printed material. You can modify this before the abstract goes for review or when you upload your final paper. The people entered are the only people who will receive communication from mirasmart.com.

What Should I include in my Abstract? (200-500 words) Abstract Title

- Please enter it the way you want it to appear on your submitted document. The paper management system takes what you entered and adds it to your abstract document.

All Authors and Presenter

- (Name, Credentials, e.g. P.E., Ph.D., Company, working e mail)This information is entered in the paper management system under the author tab and then added to the document you upload.

Note:

All correspondence to authors is done via e-mail.

Please make sure you enter working e-mail addresses

in the paper management system when you upload your abstract under the author tab. •

Short Description

of what will be discussed during the presentation including a few bullet points explaining what the audience will learn or take away from your presentation. How will this help the audience do their job? You will type this into a text box.

Upload Abstract to a Session Proposal

Note: The login and password used to upload this submission is what is used for everything including the upload of the final paper. This can not be changed. Enter the title of the abstract and type in your abstract text. If accepted abstracts will be viewed on the technical program matrix and the conference app.

Text only, n

o figures, tables, or graphs.

Upload an Abstract to a Session Proposal

Click on the arrow for Session proposals and select the session your abstract is suppose to be connected to. If you do not know you need to find out before you continue.

You may not connect your abstract to a session if you were not invited to. This may cause your abstract to be rejected.

If you have not been asked to be part of a session you should stop and select Submit a new individual abstract on the author page

Remember to hit save and continue with my abstract.

ASCE Authorship, Originality, and Copyright Transfer Agreement

• • If you submit a final paper for publication in the Conference Proceedings, please note: The proceedings will be copyrighted and published by ASCE. It is the author’s responsibility to obtain the necessary permissions or approvals from employers, project owners, or clients prior to submission of the final paper for publication. Material included in your submission from previously published sources, including the internet, may require permission from the copyright holder of that publication or Web Site. It is the authors responsibility to obtain the permission for reuse of this materials and include the appropriate credit information in the paper.

Copyright Read the Copyright and permission information and select the appropriate response.

Proof Read

view your abstract and choose one of the options below.

Submit your abstract

Read the options and select the appropriate one. If you do not hit Accept my abstract the process is not done.

Successful Submission

Make sure you have a successful submission. If not go back and see what was not completed. If you have questions feel free to contact Debbie Smith [email protected]

703-295-6095