Transcript Pay Research Bureau

Presentation
By
Mr M. Aujayeb
Principal Job Analyst
Pay Research Bureau
[email protected]
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Pay Research Bureau
Objectives:
To carry out pay reviews with a view to:
(a) Rendering the public sector more efficient
and effective
(b) Recruiting and retaining required skills in
the public sector
(c) Establishing and maintaining reasonable
differentials for different categories of skills
and levels of responsibility
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ORGANISATION CHART
PAY RESEARCH BUREAU
Director
Deputy Director
Principal Job Analyst
Principal Job Analyst
Job Analyst
Job Analyst
Jo J Job Analyst’s Assistant
Survey Officer
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Principal Job Analyst
Job Analyst
Job Analyst’s Assistant
Survey Officer
Survey Officer
Survey Officer
Survey Officer
Survey Officer
Survey Officer
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Survey Officer
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Job Analyst
Survey Officer
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Jo J Job Analyst’s Assistant
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Survey Officer
Survey Officer
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Supporting Staff
PJA:
JA:
JAA:
SO:
Principal Job Analyst
Job Analyst
Job Analyst’s Assistant
Survey Officer
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History
Set up in 1977
Covers 23 Ministries
55
Departments
80
Parastatal Bodies
9
Local Authorities
Rodrigues Regional Assembly
109
Private Secondary Schools
Customers:
170
Organisations
300
Staff Associations
80000 Public Officers
26000–30000 Pensioners
Website: http://www.gov.mu/portal/site/prb/
Last Reports: 1987, 1993, 1998, 2003
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In-between Reports
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Assessment of new grades/levels
Advice on: Renumeration of contract officer
Condition of Service
Interpretations/Clarifications
Pensionable emoluments for pensioners
Determine eligibility for duty free facilities on cars and
related benefits
Participate in multidisciplinary teams in conduct of Job
Inspection, Scrutiny and Management Review
Exercises
Participate: Standing Committees
Public Sector Reforms
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How we do all this?
– Research_on going
– Training and Development of Staff
– Approach and Methodology
Representations/submission for
grading/regarding/on condition of service
For Grading:
1. Job Analysis
2. Job Description Writing
3. Job Evaluation
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For Office use only
PAY RESEARCH BUREAU
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JOB DESCRIPTION QUESTIONNAIRE
The Pay Research Bureau is updating its records in respect of the various kinds of jobs being performed in the Civil Service, Para-statal
and other statutory bodies, Local Authorities, Rodrigues Regional Assembly and the Private Secondary Schools. Officers in the different
Ministries/Departments/Organisations are being asked to supply relevant information about their jobs.
In this context, you have been sampled for the exercise. You are therefore requested to fill in this Job Description Questionnaire.
Before filling in the questionnaire you are requested to read the annexed Guidelines and Glossary of Terms used in Job Descriptions. As
a jobholder you are the best person to give a comprehensive description of the job you are performing. The information provided will
enable the Bureau to make an appropriate assessment of your grade. If you are new on the job, ask your supervisor what duties you will
have in addition to those with which you have already become familiar.
The Bureau relies on your cooperation.
1. Ministry/Department/Organisation: ………………………………………….……….…..
2. Division/Branch/Section: …………………………………………………………………
3. Grade: ………………………………………………………………………………….…
4. Name of Officer: …………………………………………………………………..……...
5. Date of first appointment and grade: ……………………………….…………………….
6. Date of appointment to present grade: ……………………………………………………
7. Salary Code and Salary Scale of the Grade (excluding Salary Compensation):
Code: ..............................................
Salary: Rs ..............................................………………………………………………….
8. Salary point reached in the Scale (excluding Salary Compensation):Rs ……………………….
9. Personal Salary/Salary Scale (if any): (excluding Salary Compensation):
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10. Overtime/Extra duty Allowance, if regular:
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Rs ………………………………………………………....………………………….…
Frequency during last financial year:…………………………………………….
Amount received for last period/month:Rs ………………………………………
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11. State the type of Travelling Allowance/Refund of Travelling to which you are eligible:
Travel Grant
Mileage
Commuted Travelling Allowance
Specify other Travelling Allowance, if any ……………………………………………………………
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12. Are you eligible for (a) Uniforms?
Yes/No
(b) Protective items?
Yes/No
If yes, please specify.
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Position in the Organisation
Draw an Organisation Chart of your Division/Branch/Section indicating the grade(s) to whom you report and the grade(s) (with
number of officers) reporting to you. Also indicate the grade(s) with which your post has direct working links. Please see para 1 of
guidelines.
Background Information
Give a brief account of the main functions of the section where you are posted.
Brief Description of the Purpose of your Job
Explain in general terms the duties which you are performing to achieve the overall objectives of the section where you are posted.
Accountability
State briefly what you are expected to achieve and for which you are held responsible and answerable. Please see paragraph 2 of
guidelines.
Main Activities
Describe in detail the main duties performed by you. Use additional sheets if necessary. Indicate the approximate percentage of
time spent on each activity (e.g. on a daily, weekly, monthly, quarterly basis etc).
Please see paragraph 3 of guidelines.
(a) Contact and Communication
State the nature, purpose and frequency of contact/interaction made by you with persons inside and/or outside the
section/organisation/government during the course of your work.
(b) Modes of Communication
Please specify the various modes of communication used by you e.g E-mail, Fax, Computer Network etc.
(a) Supervision Received
Please indicate how your work is supervised.
(b) Supervision Given
Please indicate the various types and extent of supervision you give in the performance of your duties.
Please see paragraph 4 of guidelines
Responsibility for Assets:
Indicate any responsibility you have for money, (approximate sum involved) and for materials and equipment (approximate value, if
possible). Also indicate the extent to which you are accountable for loss, damage etc.
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(b)
Working Conditions
(a)
Hours of Work:
Weekdays:
From: …………….
Lunch Time:
From: …………….
Saturdays:
From: ……………
Yes
No
Do you work on staggered hours?
To: ……………
To: ……………
To: ……………
Please tick as appropriate
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(c)
(d)
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Or
Roster (Day)?
Or
Roster (Day and Night)?
Or
Shift?
(Please see paragraph 5 of guidelines)
If yes, please give details (e.g. Shift cycle, Rest period etc.)
Do you work on Sundays and Public Holidays? Yes/No
If yes, please give frequency and duration.
Do you work outside normal working hours? Yes/No
If yes, please give details.
Environmental Conditions:
(Risks of accident, health hazards, unfavourable climatic conditions, isolation etc).
Explain and elaborate with example.
Additional Information
(a) Would you suggest a change in the title of your post, if the current one is in your view not suitable? Yes/No
(b)
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If yes, please give details/reasons.
Are any of your tasks being performed by officers in other grades in the organisation? Yes/No
If yes, please give details.
(i)
List the tasks which you are performing and you consider should not be performed by you.
(ii)
Which grade according to you should perform these tasks?
(d) List the tasks performed by officers in other grades but which you consider ought to have been done by you, for efficiency
and effectiveness.
(e) Specify the training that you have received in the present grade (courses, seminars, on-the-job training, etc)
Give any other relevant information which you think is necessary for a full understanding of your job.
(c)
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Jobholder's Signature: ................................. Date:
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Immediate Supervisor
(i) Your comments on the job description.
(ii) Is Jobholder performing any duty in addition to his/her normal schedule of duties?
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Name: ..................……………. Grade: ......……………......................
Signature: ........................... Date: .......................…………….......
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For Bureau's use only:
Name of Officer: ................…….. Grade: ……….……….………..…..
Signature: .....................……….. Date: ........................…………….
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Job Evaluation
Job Evaluation:
- Point Rating System
- Factors
Worth of a Job
Measured by compensable factors i.e. those
elements common to all jobs but differ by
quality and quantity within each job.
The degree of differences within jobs make it
possible to determine job worth.
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Job Evaluation (Cont’d)
Universal Compensable Factors
Skill: the experience, training, ability and education
required to perform a job under consideration.
Effort: the measurement of the physical or mental exertion
needed for performance of a job
Responsibility: the extent to which an employer depends
on the employee to perform the job as expected with
emphasis on the importance of job obligation
Working Conditions: Hazards and Physical surrounding
of the job
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For conditions of Service
Research: Modify/improve for a more
performing efficient and effective civil service
for desired employee behaviour, to develop
the required attitude among employees e.g.
• paid sick leave not taken
• Training Incentives
• Pensions
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For Organisation Designs
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Visit
Study Organisation Charts
Creation of grades
Mergers of Grades/Organisations
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• Philosophy of the Report
• Reward Strategy
• Other Issues in determining salary
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Specimen
MEMORANDUM FROM UNIONS FOR THE 2008 PRB REPORT
Name of Trade Union: …………………………………………………..…….……...
Name of Federation (if affiliated): ……………………………………………….….
PART I: BASIC DATA
1. Ministry/Department/Organisation:
…………………………………………….
2. Representations on behalf of:
………………………..……………………………
Grade(s)/Cadre
3. Current Grading and Salary Structures.
Grade
Salary
Initial
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(Rs)
Top
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PART II: PARTICULARS OF REPRESENTATION(S)
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4. Outline your representation(s) in clear and concise
form.
(i)…………………………………………………………….
(ii)……………………………………………………………
(iii)…………..……………………………………………….
(iv)………………………………………….………………..
(v)….…………………………………………………………
(vi)…………….………………….………………………….
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PART III: JUSTIFICATION OF REPRESENTATION(S)
5. Give reasons in brief to justify each representation.
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PART IV: GENERAL REMARKS
6. Give any other relevant supplementary information you
deem necessary to enable a proper assessment of the
representation(s). Annex relevant documents including
tabular statement, if any.
……………………………………………………………………
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PART V: SIGNATORIES
7. State clearly the name and designation of the
signatories.
Name :
Designation :
Signature
:
Date :
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Learning Journey Reflections Date:
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Name: ………………………………….
Title: ……………………………………
Conducted by: ………………………..
1. Some Interesting Observations and Ideas:
…………………………………………………………….
• 2. One idea I can use
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• 3. One or two persons back at the office I will share my learning
with:
• 4.
Assessment of the session leader
Very Good
5.
Good
Fair
Any suggestions: ……………………………………..
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Thought of the day
When there is righteousness in the heart
There is beauty in the character
When there is beauty in the character
There is harmony in the home
When there is harmony in the home
There is order in the nation
When there is order in the nation
There is peace in the World
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