Transcript Enterprise Information Management

Enterprise
Information
Management
WI T H SHA R E PO I NT S E R VE R 20 13
WHY EIM?
• Structured
• Unstructured
• Semi-Structured
60% CAGR
AGENDA
• Big Ideas (EIM, ECM, IG)
• Organization
IA
MetaData
Content
Types
Site
Structure
WCM
Navigation
Content
Organizer
IRM
IM Policies
Audiences
Capture
EIM
the focus of EIM is the ability of
organizations to capture, manage,
preserve, store and deliver the right
information to the right people at
the right time.
Deliver
Manage
Preserve
WCM
Document
Management
MDM
ECM
Enterprise Content Management
(ECM) is the strategies, methods and
tools used to capture, manage, store,
preserve, and deliver content and
documents related to organizational
processes
ECM
DAM
IG
Search
Everyone recognizes the need for IG, but no one
wants to be ultimately responsible for it.
• FORBES.com
IG
Information Governance: It’s about
Accountability
Organization
TO O L S A ND T E CHNI QUE S
IA
describes the structure of a system,
the way information is grouped, the
navigation methods and
terminology used within the system
IA: Information Architecture
Organization
Systems
Navigation
Core Content
MetaData
Farms
Top Navigation
Document
Libraries
Fields/Columns
Managed Paths
Quick Launch
Lists
Library
Templates
Site Collections
Breadcrumb
Sites
Local
Navigation
Search
• RISKS
• Decreased Usability and Findability
• Performance and reliability Issues
External Data
Site Templates
• Create IA Upfront; Implement
Iteratively
Content Types
• Lack of User Adoption
• Costly Future enhancements
Search Index
Term Store
Sites
Structure and Templates
• Managed MetaData Service Application
• It enables the use of managed metadata.
• A hierarchical collection of centrally managed terms that
you can define, and then use as attributes for items
• It allows you to share content types across site
collections and Web applications.
• Term Store: Terms divided into two types
• Managed Terms
Metadata
Data about Data
• Enterprise Keywords
• a single, non-hierarchical term set that is named the
keyword set
METADATA
ˈmetəˌdatə, -ˌdātə
Content Types
• Content Type Hub
Finance
Expense
Report
Human Capital
Leave Request
• Inheritance
ORG
Account
Request
IT Service Doc
System Design
Document
Retention
• define retention stages, with an action that happens at the
end of each stage.
Auditing
• feature logs events and operations that are performed on
documents and list items.
Labeling
IM Policies
• specifies a label to associate with a type of document or list
item. Labels are searchable text areas that SharePoint
generates based on properties and formatting that you
specify
Barcode
• enables you to track physical copies of a document by
creating a unique identifier value for a document and inserting
a bar code image of that value in the document.
• Cross Site Publishing
• Managed Navigation
• Local term set is used to hold the navigation settings
• Category Pages
• Content Search Web Part
• Refiners and Faceted Navigation
WCM
Web Content Management
Content
Organizer
IRM
Information Rights Management
Audiences
Questions
ENTERPRISE INFORMATION
MANAGEMENT (EIM)
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the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because
Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information
provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.