Transcript Pikes Peak Region

2012
Metro Denver Region
Welcome:
Welcome to the
2012 Campaign!!!
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Thank you for partnering with the CFC!
Introductions
Barbara Barfield
Campaign Director
720-999-1015
[email protected]
Cari Allen
Campaign Coordinator
720-352-5076
[email protected]
Irma Jones
Operations Manager
720-999-2015
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Thank you for partnering with the CFC!
Overview:
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
Welcome

CFC Overview

Metro Denver CFC

Campaign Events

MOU

CFC 50 Commission/ OPM Directive

National Campaign Blitz - “Get Your Give ON-Line”

Materials Packing

Awards Event

Speakers Training
Thank you for partnering with the CFC!
CFC Overview:
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
The mission of the CFC is to promote and support
philanthropy through a program that is employee-focused,
cost-efficient, and effective in providing all Federal employees
the opportunity to improve the quality of life for all

Largest and most successful workplace giving campaign in the
world - over 7 billion contributed and distributed.

Only authorized charity fundraising in Federal workplace

Designation Campaign – not all charities receive funds

Funding from 2012 Campaign will not be received until April
2013 on a quarterly basis

Official Solicitation Period September 1 – December 15
Thank you for partnering with the CFC!
Metro Denver CFC:
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
17 Counties

Approximately 40,000 Federal Employees

Raised approximately $3.5 Million in 2009 and 2010, $3.1
Million in 2011

2012 Campaign Solicitation Period: Sept 15 – December 15

Campaign Celebration: January TBA
Thank you for partnering with the CFC!
Campaign Events:

Protocol

Security

MOU

Registration

Confirmation

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
Federation Members will receive notification and
confirmation through their Federations

Independent Charities will receive notification and
confirmation directly
Speakers
Thank you for partnering with the CFC!
Campaign Events:
The goal is to have back to back events to encourage
national/international charities to participate and create a
bigger picture of the CFC.
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
Boulder NOAA– September 12 @ 11:00 a.m. – 1:30 p.m.
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DFC Bicentennial Park- Sept 26 @ 11:00 a.m. - 1:30 p.m.
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Buckley AFB– Tentative Sept 27 @ 11:00 - 1:30 p.m.
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DFC Rain Make Up – Sept 28 @ 11:00 a.m. - 1:30 p.m.
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USPS – Campaign will not begin until after the election Nov 4.
Thank you for partnering with the CFC!
Campaign Events:

Other Potential Large event – Downtown TBA
Other Potential Small Fairs:
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Bureau of Land Management
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Department of Energy
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Department of Fish & Wildlife
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US Mint
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TSA - Airport
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Postal Service
Thank you for partnering with the CFC!
Event Information:
Boulder LABS Employee Picnic and Campaign Fair
– September 12 @ 11:00 a.m. – 1:30 p.m.
 Arrive Visitor’s Center – 10:00 a.m.
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Provide required information for visitor’s badge
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Arrive designated parking area – 10:30 a.m.
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Table Set-Up – 10:30 – 11:00 a.m.
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Expect to have 3’ table space; if more available will notify
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Bring Shade/Umbrella if desired
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Break-Down – as directed by Campaign Coordinator
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Clean-Up – tables and chairs will need to be stacked
Thank you for partnering with the CFC!
Event Information:
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Denver Federal Center – September 26 @ 11:00 a.m. – 1:30 p.m.
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Rain Date: - Sept 28
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Arrive Visitor’s Center – 10:00 a.m.
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Provide required information for entrance
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Arrive designated parking area – 10:30 a.m.
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Table Registration – CFC Tent
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Table Set-Up – 10:30 – 11:00 a.m.
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Expect to have 3’ table space; if more available will notify
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Bring Shade/Umbrella if desired

Break-Down – as directed by Campaign Coordinator

Clean-Up – tables and chairs will need to be stacked
Thank you for partnering with the CFC!
Event Information:

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Buckley Air Force Base – Tentative September 27 @ 11:00 a.m.
– 1:30 p.m.
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Fall Festival Theme
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Arrive Visitor’s Center – 10:00 a.m.

Provide required information for entrance

Arrive designated parking area – 10:30 a.m.
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Table Registration – CFC Booth
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Table Set-Up – 10:30 – 11:00 a.m.

Expect to have 3’ table space; if more available will notify
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Break-Down – as directed by Campaign Coordinator

Clean-Up – as directed by Campaign Coordinator
Thank you for partnering with the CFC!
Campaign Events:

MOU

Registration

Confirmation

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
Federation Members will receive notification and
confirmation through their Federations

Independent Charities will receive notification and
confirmation directly
Event Speakers
Thank you for partnering with the CFC!
Memorandum of Understanding:

Outline of expectations to participate in campaign activities

Required for each volunteer attending
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Provide with Registration – NOT separately
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Confirmation


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Provided with registration confirmation
No Exceptions
Thank you for partnering with the CFC!
From the MOU:
I agree to be responsible for communicating
CFC information to any
employees or volunteers that represent at Metro Denver Combined Federal
Campaign events, including, but not limited to Charity Fairs/Kickoffs and Speaking Presentations.
I understand that representatives from our organization represent
every charity in
the CFC, as well as other participants in the CFC according to regulation 5 CFR Part 950.105(b)
and 950.105(c)2(i).
I am willing
and able to enter Federal Government facilities on
behalf of my charity.
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Thank you for partnering with the CFC!
From the MOU:
I have proper
photo ID (driver’s license, passport, or other) which I will bring to any
Campaign event, as well as current auto registration, proof of auto
insurance and I understand my vehicle may be subject to inspection at
any Federal Government facility.
I understand that each Federal Government facility has its
own rules, regulations
and protocol and I agree to learn and adhere to them while representing the
CFC.
I understand that if I (or any other representative of my charity) am reported
for
inappropriate behavior during a Speaking Presentation including, but not limited to,
proselytizing, political discussions, asking directly for pledges to my charity or disparaging
another CFC charity in any way, my charity will be excluded
any other CFC events for the 2012 Campaign.
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from participating in
Thank you for partnering with the CFC!
From the MOU:
I understand that I am expected to arrive 30
minutes before a Campaign event is
scheduled to begin and that I am expected to be completely set up 15 minutes prior to the
start of the event and assist CFC personnel with set up and cleanup at all
CFC events.
I understand that I am expected to provide personnel (staff or volunteers) for Materials
Packing. (This is the process of bundling donation materials including pledge forms and
charity brochures for each Federal agency and is done at the CFC Warehouse on the Denver
Federal Center.)
I understand that I will likely be sharing a table with another charity representative and
will not use more than my allotted space for my display.
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Thank you for partnering with the CFC!
From the MOU:
I understand that participation in Campaign events is for outreach
only; I will not sell
items at Campaign events or participate in direct fundraising in any other way,
including, but not limited to, asking Federal employees to donate directly to my charity,
engaging in raffle or gaming activities, or placing collection containers
on my display.
I understand that I am a guest in any Federal Government facility where
I am participating in a CFC event and will behave graciously and respectfully at all times to Federal
employees as well as other charities. As a representative the Metro Denver Combined Federal
Campaign, I will dress in a professional manner: no flip flops, short shorts, or political t-shirts.
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Thank you for partnering with the CFC!
From the MOU:
I understand that I may
not be asked for Speaking Presentations as that is
determined by Federal employees and that I may not be selected to attend
certain Charity Fairs. I also understand that I may be contacted by CFC personnel or
Federal volunteers to participate in any CFC events and I agree to respond to requests in as timely
a manner as possible.
I understand that CFC personnel will confirm my eligibility to attend Charity
Fair/Kickoff events and will not send representatives without that confirmation. (This is only for
fairs – Federal staff independently coordinate Speaking Presentations at their locations and CFC
personnel are not involved in the scheduling or logistics.)
I will contact CFC personnel to report any significant
the Campaign.
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problems encountered during
Thank you for partnering with the CFC!
Event Registration
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Electronic registration
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Excel Worksheet
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Confirmations sent
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Only those registered who have provided the MOU will be
added to the entry security lists
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Federations prepare one workbook for all members
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Federations send ONE FINAL workbook
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Deadlines for registration – September 7
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No Changes after Deadline
Thank you for partnering with the CFC!
Event Registration:
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Federation Members will receive notification and confirmation
through their Federations

Independent Charities will receive notification and
confirmation directly

Charities will be sent Registration Workbook with instructions
on how to complete the form and when to submit it

All charities that participate in this orientation will be allowed
to register to participate in campaign events. When there are
more registrations than space allotments, there will be a
random drawing of the registrants for space allotment.
Thank you for partnering with the CFC!
Event Registration
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
Excel Workbook Demo

Q &A
Thank you for partnering with the CFC!
Event Admission

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Event check-in required to receive table assignment
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All Federations will check in their members

Independent charities will be check in by CFC personnel
Check-In requirements

Cabinet will determine
 Items
will be listed on registration form
 LFCC
Suggested items
 Food
 Games
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Thank you for partnering with the CFC!
Materials Packing:
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
All Federations and Independent charities need to sign up

We’ll send you a registration form
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Volunteers or Staff

Sign up for two-hour blocks

Package Materials based on Departmental Personnel Numbers

Date TBD
Thank you for partnering with the CFC!
Campaign Celebration:
January 24, 2013
Awards Event Committee
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
Find Location

Set Theme and Decorations

Gather Door Prizes

Program Format & Speakers

Opportunity to THANK Feds!
Thank you for partnering with the CFC!
Thanking Feds:
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
Like us on Facebook: Metro Denver Combined Federal
Campaign (button coming soon)

Post a Thank You! To the Metro Denver Feds who’ve helped
your organization/cause throughout the years

Use this page as a way to let Feds know how much you
appreciate them throughout the Campaign

Add our QR code to your website
Thank you for partnering with the CFC!
Speakers Bureau Training:
 Welcome!
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Thank you for partnering with the CFC!
Speakers Bureau Objectives:

CFC Knowledge Game (Why Speaker’s Training)
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Introductions – Tell us … “What’s Your Story”
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Speaker’s Presentation
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Speakers Dos and Don’ts
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CFC Scope & Theme
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CFC Materials
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Most Frequently Asked Questions Speakers Tracking

Q &A
Thank you for partnering with the CFC!
Why Speakers Training:
Credibility
For
Contributions
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Thank you for partnering with the CFC!
Speakers Bureau:
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
Speakers selected by Federal personnel
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Speak during staff meeting
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Speakers collect details from Federal coordinator

Best way to engage Feds
Thank you for partnering with the CFC!
CFC Presentation:
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Plan for speaking a maximum of 3 minutes
Give a personal overview: What’s your story? Why you got involved
“I’ve been involved with XYZ agency for X years. I became involved
as a (recipient, volunteer, staff) because _______________.
Follow up with a brief agency overview:
“For those of your unfamiliar with XYZ we provide programs and
services to help
______________.

REGULATION:
Close: “XYZ agency is one of the many worthy CFC supported
organizations. I encourage you to find one close to your heart and
support it by giving through the CFC.

Thank the audience and the keyworker for allowing you to share your story.

End of presentation.
Thank you for partnering with the CFC!
Speakers Bureau:
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Or tell a personal story about a client – people give to people

Or Bring a client to tell their own story

Keep your “company story” very brief
Thank you for partnering with the CFC!
Speakers Bureau:
Delivery Considerations
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Smile and speak low and slow

Maintain eye contact – no reading!
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Pay an honest compliment

Don’t be nervous – these folks admire the passion you show
for your cause

Always speak from the heart

But remember this is not the time for minutiae or argument

Thank your audience more than once!!
Thank you for partnering with the CFC!
Speakers Bureau:
What they notice:

7% what you say

38% tone of voice

55% body language
They start off seeing you as an expert, don’t give them any reason
to change their mind!
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Thank you for partnering with the CFC!
Speakers Bureau:
CFC Speaker “Don’ts”
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DO NOT Use a PowerPoint or Video to tell your story
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DO NOT Ask for contributions to your agency
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DO NOT Bring agency literature that solicits direct
contributions
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DO NOT Go long with your presentation
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DO NOT Overload your audience with statistics
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DO NOT Discuss politics, religion, or sexual issues

DO NOT Compare your agency’s services to another
Thank you for partnering with the CFC!
Speakers Bureau:

Be prepared for questions – about your organization and about
the CFC.

Know the CFC!

Bring a copy of the FAQs

Bring Informative or Educational material for your
organization
be left in back for people to pick up – may not
distribute
 Must
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Thank you for partnering with the CFC!
FAQs:
Why do people give through the CFC?

They have received help from a CFC-eligible agency
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They know someone else who has been helped by a CFCeligible agency
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They want to help others
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CFC is a convenient way to make a difference
Why don’t people give through the CFC?
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They weren’t asked
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They feel pressured or can’t afford it
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They dislike one of the CFC-eligible agencies
Thank you for partnering with the CFC!
CFC Overview:
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
The mission of the CFC is to promote and support
philanthropy through a program that is employee-focused,
cost-efficient, and effective in providing all Federal employees
the opportunity to improve the quality of life for all

Largest and most successful workplace giving campaign in the
world

Only authorized charity fundraising in Federal workplace

Designation Campaign – not all charities receive funds

Official Solicitation Period September 1 – December 15
Thank you for partnering with the CFC!
FAQs:
Why should I give through the CFC?
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
Each CFC-eligible charity has been thoroughly screened by a
committee of Federal employees, ensuring its legitimacy

Charities can rely on the annual, operational funding they
receive through CFC contributions

Payroll deduction for Federal employees is only available
through the CFC

Combining your contribution with your colleagues around the
world, you are part of a greater impact
Thank you for partnering with the CFC!
FAQs:
Why isn’t my favorite charity part of the CFC?

All charities must apply to participate in the CFC – either
nationally, internationally or locally

A committee of Federal employees reviews all charity
applications for their compliance with OPM requirements and
regulations
Why should I support the CFC when it has charities I don’t
like?
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All CFC-eligible agencies are selected objectively based on
OPM requirements and regulations

CFC is a donor choice campaign; each donor chooses the
charity they want to give to
Thank you for partnering with the CFC!
FAQs:
How do I know that my money really gets to the charity I
designate?
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All designations are honored by regulation

Local administrator of each CFC region undergoes two
separate annual audits, both a financial and a compliance audit

Audits review all donations to ensure accuracy of donor
designation

Complete the information to release your name and address to
the charity you choose and they will send you
acknowledgement of the gift
Thank you for partnering with the CFC!
FAQs:
What if I can’t afford to give right now?

Payroll deduction spreads smaller amounts throughout the year

Payroll deductions don’t begin until the January 2012

95% of contributions through CFC are payroll deduction
Is my contribution tax deductible?
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
100% of a contribution through CFC is tax deductible

In most cases, your pledge form and final pay stub of the year
can serve for tax purposes

Contact CFC administration for tax letter
Thank you for partnering with the CFC!
FAQs:
What if I know I will not be in my job for a full year?

You can give through payroll deduction if you know you will
be in the job for at least three months
What if I transfer to another area?

If you transfer, the payroll deduction authroization you give
here can follow you – confirm with your new HR contact after
you transfer
What does the percentage after each charity mean?

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The number represents the fundraising and administrative costs
for that charity (charities do not pay a fee to participate in the
CFC)
Thank you for partnering with the CFC!
FAQs:
Why should I give when I don’t use any of these charities?

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You most likely have had contact with a CFC-eligible agency

Swimming lessons at the Y

Red Cross CPR class

Friends/Family with disease
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Friends/Family in disaster

CFC-eligible charities improve communities for everyone
Thank you for partnering with the CFC!
Q&A:
Questions?
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Thank you for partnering with the CFC!
2012
Metro Denver Region