Transcript A.B.D.O. CONFERENCE

Management of PR & RD Programmes
for
ABDOs/ GPEOs/ PAs
10th August 2010
JOB CHART OF
ADDITIONAL BLOCK DEVELOPMENT OFFICERS
(ABDO)
Job Chart of Additional Block Development Officer-cumAccounts Officer
In order to make the Addl. B.D.O-cum-Accounts Officer more effective and
accountable in respect of day-to-day administration of the Block Office, following
administrative and financial functions are entrusted to them for better utilisation of
their services vide letter No.41656/PR dated 24.10.08.
Administrative Functions :-
• The Addl. B.D.O-cum-Accounts Officer shall exercise the powers and discharge
the duties and functions of the Block Development Officers when the
B.D.O. remains absent due to transfer, leave or any other reason.
• He shall work under the administrative control of the B.D.O. and assist the
B.D.O. in supervision of all the Welfare Schemes like MGNREGA, SGSY,
BRGF, Gopabandhu Gramina Yojana etc. and ensure monitoring and follow up
arrangement in respect anti-poverty programmes in Block.
 He shall conduct half-yearly inspection of Block Office and annual
inspection of the work of as many VLWs as may be specified by the
B.D.O.
 Verify the Stock and Stores of Block Office at an interval not exceeding
two months.
 Assist the B.D.O. in conducting regular Staff Meeting to monitor
activities and progress of Extension Officer / VLWs and conduct the
Staff Meeting on specified dates in absence of the BDO.
 Visit each Gram Panchayat at least once annually and tender advice on
better performance of functions assigned to the Gram Panchayat.
 Function as the Officer-in-Charge for all Social Welfare Schemes and in
particular shall make every endeavour so that pensions payable to the
destitutes, aged and widows and disabled persons are paid to them
punctually.
 Visit and inspect the progress of schemes and work
according to the directions of the B.D.O.
 Approve tour programmes and tour diaries of VLWs.
 Ensure timely distribution of Salaries of Primary School
Teachers and supervision of Public Distribution System.
 Look all establishment matters under the supervision of
B.D.O.
Financial Functions
 The power of Drawing and Disbursing Officers shall be delegated
to the ABDO-cum-Accounts Officer under SR 102 of Orissa
Treasury Code by the BDO so that he can function as Drawing
and Disbursing Officer and double lock officers in respect of cash.
 He will be responsible for daily maintenance of Cash Book and
Accounts. However monthly cash verification would be done by
the BDO and ABDO jointly.
 All the files/case records relating to accounts shall pass through
ABDO-cum-Accounts Officer and he shall submit utilization
certificates and compile audit reports subject to over all control
and supervision of the Block Development Officer.
Financial Functions
 Take up regular analysis of Cash and P.L. Account of
the Block.
 Be In-charge of Computer Cell in the Block and will
ensure daily maintenance of PAMIS and weekly updatation of PRIASoft and RuralSoft.
 And shall perform such other duties as the Block
Development Officer may assign to him from time to
time under Sub-rule(xv) of rule 14 of Orissa Panchayat
Samiti (Administration of Affairs) Rules, 1987.
JOB CHART OF
GRAM PANCHAYAT EXTENSION OFFICERS
(G.P.E.O.)
JOB CHART OF GRAM PANCHAYAT EXTENTION OFFICERS
Administrative Functions


Maintain Orissa Gram Panchayat Acts / Orissa Gram Panchayat
Rules / Orissa Gram Panchayat Election Rules / Guard Files /
Registers / Statement of Reports & Returns relating to Panchayat
matters up-to-date. Ensure that the Panchayats have the relevant
reference books and circulars.
Responsible for maintenance of guard file, submission of
Reports & Returns, inform BDOs / Sub- Collectors about
irregularities committed by GPs, scrutinize all GP level
resolutions, report to Sub-Collectors through BDO regarding
disqualification of members, ensure submission of Quarterly
Reports on scrutiny of GP proceedings, ensure expeditious
transfer of public property to GPs, ensure maintenance of detail
and up-to-date register of public property transferred to the GPs
and compliance of Gram Panchayat Circular No. 18605-G.P.
dated 14-12-1968.
 Exercise effective vigilance on utilization and management of
properties transferred to the Gram Panchayats and report to the
BDO on any dispute or bad management in respect of these
properties.
 Bring the case to the notice of Tahsildar in respect of
encroachment to public properties managed by Gram Panchayats
and pursue the case till a final order of Tahsildar is received.
 Recommend in suitable cases, provisions of legal assistance to
the Gram Panchayats concerned.
 Take up intensive inspection of each Gram Panchayats covering
all aspects at least once annually and submit copies of inspection
note to BDO and Sub- Collector.
 Attend meetings of the Palli Sabha, Gram Sabha and Gram
Panchayat during tours and render such advice and instructions to
the Gram Panchayat authority as necessary.
Financial Functions :•
Maintain a guard file of all sanction orders and ensure
disbursement of funds to concerned G.Ps after collecting
utilization certificate in respect for the previous years.
•
Assist G.P. in timely preparation of budget estimates and
obtaining approval of the Panchayat Samiti as provided under
relevance provisions of Orissa Gram Panchayat Act & Rules.
Ensure proper scrutiny of G.P. budget received by the Samiti.
•
Assist GP in fully tapping the fees and other miscellaneous
revenues available to G.Ps under the Act.
Financial Functions :•
Assist G.Ps in recovery of arrear dues by issue of distress
warrants. Where such measures do not prove successful, assist
G.Ps in sending requisitions to the Sub-Collectors for recovery
by certificate procedures.
•
Render advice help to Panchayats for obtaining loans, advances
and grants under various schemes for agricultural and other
developmental purposes.
•
Verify cash balance once in every month. Verify loan bonds
purchased by G.Ps and advise to collect interest falling due there
on.
• Report to BDO / Sub-Collector on shortage of cash, unnecessary
withdrawal of cash from pass book or retention of heavy balance
of cash by secretary.
• Report to BDO / Sub-Collector regarding cash in excess of the
prescribed limit in the hands of the Sarpanch / Secretary.
• Keep a close watch on timely repayment of Government loans by
the G.Ps.
• Ensure compliance of Rule 87 of Orissa Gram Panchayat Rules
and assist BDO at the auction sales relating to Gram Panchayat
properties.
• Obtain list of properties of the persons under surcharge
proceedings from the concerned Revenue Inspectors and
Tahsildar and furnish the same to the District Panchayat Officer as
and when required by him.
Legal & Election Matters :
•
•
•
•
Render all possible advice regarding legal and election matters to
the G.Ps, maintain close contact with the authorities of the G.Ps in
particular and villagers in general.
Explain revision of Orissa Gram Panchayat Acts & Rules and
instructions issued from time to time to the G.P. members and other
persons interested in the matter specially at Panchayat, Grama &
Palli Sabha meetings and ensure that proceedings are maintained as
per rules. Bring the same promptly to the notice of the higher
authorities whenever there is any violation of the provision of law
and misuse of powers by the G.Ps.
Report to BDO / Sub-Collector about casual vacancies occurring in
G.Ps.
Responsible for arrangement of election materials and forms etc.,
for conduct of election in G.Ps.
Development Functions
• Responsible for successful working of G.P. administration.
• Render active assistance to G.Ps for drawing up suitable programmes of local
development works.
• Assist G.Ps for preparation of Plans & Estimates relating to the works and
measurement / check measurement / physical check of the works as per the Orissa
Gram Panchayat Rules.
• Inspect work sites while works are in progress and indicate lacunae in the works,
if any, and suggest how best it be improved upon in the larger interest of G.P.s
• Take up at least one pisciculture tank with the approval of the Sub-Collector and
see that appreciable income accrue from the scheme.
• Ensure that each Panchayat member receives a copy of the ‘Panchayati Raj’
Journal and Panchayat members are encouraged to write articles for this journal.
JOB CHART OF
PROGRESS ASSISTANT
JOB CHART OF PROGRESS ASSISTANT
• Collect data and reports of rural development programmes of the
block, analyse and process the data and put up to BDO for follow-up
action.
• Ensure timely submission of reports and returns relating to Poverty
Alleviation Programmes to proper quarters and maintain a copy of
all reports & returns.
• Maintain registers containing basic data and inventory of resources
of the Block required for formulation of annual and perspective
plans and registers on identification of beneficiaries and assistance
given to them under various Poverty Alleviation Programme as well
as follow up action /monitoring done through the field staff of the
Block.
• Assist the BDO ,in proper follow up and monitoring arrangement
prescribed for all Poverty Alleviation Programmes in the Block.
JOB CHART OF PROGRESS ASSISTANT
• Remain in-charge of papers, records and files in connection with
monthly review meeting taken by BDO,/meeting on 20-point
programme of the Block, B.L.C.C /B.L.B.C meetings /staff
meetings and such other meeting concerned with poverty alleviation
and rural employment programmes.
• Undertake tour not more than six days per month out of which at
least four days tour with two night halts will be devoted for adopted
Gram Panchayat for
monitoring all Poverty Alleviation
Programmes of the G.P., supervise working of the concerned VLW
organize contacts and group meetings with beneficiary and give feed
back to BDO on different development Programmes.
• Remain in-charge of periodicals, magazines and all literature
relating to developments, study and disseminate the contents to the
Block Staff.
• Discharge other functions relating to Poverty Alleviation
Programmes as directed by the BDO.
Thanks………