Transcript Components of Organisational Transformation

SECOND YEAR LOCAL GOVERNMENT
STRATEGIC AGENDA: limpopo province
JOINT TECH MINMEC & PCC MEETING
PRESENTATION OVERVIEW
•
Y1 Progress Overview
– Cross Cutting Issues
– 5 KPA
•
Y2 Planned Targets
•
Key Challenges
2
Cross Cutting Intervention: Y1 Progress
Planned Interventions
High Level Activities
2006/07 Progress Made
Ensure that provincial
dept priorities support
municipalities to ensure
alignment to the pgds
workshop with
provincial sector
departments on lg
strategic agenda
workshop held in may 2006.
The local govt strategic agenda
is reported quarterly to the
governance and admin cluster,
district igf and premier’s igf .
All districts have developed
implementation plan for the
strategic agenda.
alignment of pgds & idp
Assisted municipalities with the
development of sdf’s and
ensuring that led strategies are
credible.
Ensure that sectoral plans are
included in the idp’s (water,
transport and waste management
plans)
develop a support
matrix
•The dept has identified areas of
intervention in all municipalities.
•District profiles have been
completed
3
Hands on support for
municipalities
Planned
Interventions
High Level Activities
2006/07 Progress Made
Hands on support for
municipalities Hands
on support for
municipalities
building technical capacity of
PC municipalities
•16 experts deployed to
mopani; greater giyani;
maruleng; greater letaba;
thabazimbi; thulamela;
sekhukhune; lepelle nkumpi
(financial, planners and
technical experts)
4
Cross Cutting Intervention: Y1 Progress
Planned
Interventions
High Level
Activities
2006/07 Progress Made
rollout capacity
building and
support
programme for
municipalities
systematic
programme for
capacity building
•skills audit done in 22 municipalities
•financial support given to
municipalities for various programs
•capacity assessment done in elias
motsoaledi and intervention plan
developed
•developed websites for 5
municipalities
• terms of reference for municipal
information master systems plan have
been developed;
• developed risk assessment plan for
the project consolidate
municipalities
5
Cross Cutting Intervention: Y1 Progress
Planned
Interventions
High Level
Activities
2006/07 Progress Made
orientation
session for
mayors
plan orientation
session for mayors
•induction for the mayors done
together with salga.
•Executive leadership has been
conducted to induct councillors on
the 5 kpa’s.
Strengthened
Communication
infrastructure in
municipalities
integrated ward
committees into
the communication
strategy
•ward committees involved in the
coordination of the local imbizos
• 49 local izimbizo held at the
project consolidate municipalities
•2 presidential imbizos held at mopani
and sekhukhune district
Improve access to
information
through ICT IN
MUNICIPALITIES
provide and
maintain ict
infrastructure
•conducted it master system needs in
all the district includes mpcc status
quo
•deployed government common core
network to municipalities
6
KPA 1: MUNICIPAL TRANSFORMATION
•
PC municipalities have been supported on the
implementation of the revenue strategies, billing systems;
planning; LED, ICT; IDP etc
• Report on the status of s57 managers conducted in march
2007 and found that:
– 6 municipalities had vacant MM posts- Polokwane,
Aganang; Vhembe, Mookgophong, Lephalale, Mollemole
– Waterberg, Makhado, Polokwane and Vhembe had vacant
CFO posts (interviews have been conducted in Waterberg
district)
– Elias Motsoaledi, Vhembe , marble hall as well as
Modimolle have interviewed for the filling of technical
services posts
7
–
•
•
•
6 municipalities have not signed the section 57
managers contracts; Greater Giyani; Greater
Letaba; Lephalale; Thabazimbi; Makhado; and
Vhembe
Skills audit survey done in 22 municipalities
16 experts deployed to 13 pc municipalities
The department has assessed the alignment of all
municipal organisational structures to the IDP, this
would inform the model structure in order to adress
service delivery in an adequate manner
8
KPA 2: BASIC SERVICE DELIVERY
• Backlog verified and district profile reflecting backlog
status developed by project consolidate unit
• Assisted 15 pc municipalities with the development of
indigent policies;
• Assisted Elias Motsoaledi and Mutale local municipality with
the development of indigent register
• Free basic education awareness in five districts conducted
• The department has developed a plan to assist three
districts with the development of municipal infrastructure
investment framework
• Support municipalities with the alignment of PGDS; NSDF;
and IDP;
• 8 growth points have been identified in line with the PGDS
thus investment infrastructure frameworks would be
deloped during the 2007/08 financial year.
• A team of experts has been put together to enhance planning
and spending on mig funding.
9
KPA 3: LOCAL ECONOMIC DEVELOPMENT
• Strengthened the alignment of led strategies to the
industrial clusters (agriculture, forestry, mining and
logistics) as outlined in the pgds.
• District growth and development summits were held in all
the districts
• Provincial LED provincial framework has been adopted by
the Provincial executive council.
• Assisted eleven municipalities with the development of sdf’s
10
KPA 4: FINANCIAL VIABILITY
• All municipalities adopted budget aligned to the idp’s.
• Revenue enhancement strategies developed in 6
municipalities as well as implementation of the strategy
thereof;
• An amount of R66,5 million allocated for the former cross
boundary municipalities to fast-track the eradication of
service backlog (water, sanitation and electricity) in Moutse
area whereby more than 7000 households would benefit in
this regard, the implementation process is currently at 70%
completion;
• An anti-corruption survey conducted to assess capacity of
municipalities to handle anti- corruption; and
• 8 municipalities were assisted with grant funding to
implement the property rates act .
• All municipalities managed to submit their Annual financial
statement on time with the exception of two municipalities.
11
KPA 5: GOOD GOVERNANCE
• 511 wards have been established in the province,
• All municipalities adopted supply chain management policy;
• 14 municipalities have audit committees AND 6 municipalities
share the service at district level;
• 49 local municipalities conducted local imbizo
• implementation plan for the 2005/06 imbizos resolution is
monitored at the provincial level
• Draft code of conduct for councillors has been developed
• Provincial and district IGR structures are functional and
thus properly aligned in order to link with the provincial
clusters.
• Municipalities have commenced with submission of annual
reports, half yearly and quarterly reports as part of
legislative compliance.
12
Y2 Planned Cross Cutting Intervention
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time
frames
Ensure that
provincial dept
priorities
support for
municipalities
workshop with
provincial sector
departments on lg
strategic agenda
workshop planned for
sector departments
and municipal
managers
15 MAY
2007
alignment of pgds & idp
Monitoring Tool to
assess involvement of
sector departments IN
THE IMPLEMENTATION
OF LG AGENDA
30 June
2007
CREDIBLE MUNICIPAL
IDP
30 MAY
2007
13
Year 2 Planned Cross Cutting
Intervention
Planned
Intervention
s
High Level
Activities
2007/08 Deliverables
Time frames
HANDS ON
municipal
SUPPORT
develop a
support
required matrix
capacity building strategy
based on the lg strategic
agenda to be developed
30 may
2007
hands on
support for
municipalities
dept has prioritised support
for the following
municipalities
31 MAY
2008
–thabazimbi
–polokwane
–letaba
–vhembe
–lephalale
14
Y2 Planned Cross Cutting Intervention
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time
frames
hands on
municipal
support
5 yr lg strategic
agenda standing item
of all igr structures
all igr structures at
district and provincial
level to monitor the
implementation of the
strategic agenda
Quarterly
relevant organs of
state to focus on the
5 kpa of the lg
strategic agenda;
district implementation
plan for the second
year local government
strategic agenda
adopted
20 april
2007
15
Y2 Planned Cross Cutting Intervention
Planned
Interventions
High Level
Activities
2007/08 Deliverables
Time
frames
rollout
capacity
building and
support
programme
for
municipalities
•systematic
programme for
capacity building
dept has prioritised support
for the following
municipalities
–thabazimbi
–polokwane
–letaba
–vhembe
–lephalale
31 may
2008
•building
technical capacity
of municipalities
increment roll out &
deployment of experts to
priority municipalities using
established resource pool
31 march
2008
16
Y2 Planned Cross Cutting Intervention
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time
frames
Improve
access to
information
through use
of ict in
municipalities
•Establish ict capacity in all
municipalities
assist district municipalities
with the development of
master systems plans
develop websites for all
municipalities without websites
implementation of risk
assessment plan by pc munics
31 march
2008
17
Y2 Planned Cross Cutting Intervention
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time frames
orientation
session for
mayors
plan orientation session
for mayors
• successful
orientation of mayors
with specific focus on
mig and implementation
of the property rates
acr
31 may
2007
Strengthened
Communication
infrastructure
in municipalities
integrated ward
committees into the
communication strategy
• functional ward
committees aligned
responding to the
local government
strategic agenda
matters
31 April
2007
18
Y2 Planned Cross Cutting Intervention
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time
frames
Strengthened
Communication
infrastructure in
municipalities
ensure that the ward
committees are
represented in relevant
municipal structures
•resuscitate the
district communicators
forum, and
•support the municipal
communicators
•involve ward
committees in the
district communicators
forum
31 march
2008
19
Y2 Planned Cross Cutting Intervention
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time
frames
Improve access
to information
through ICT IN
MUNICIPALITIES
ensure that
municipalities have
adequate ict capacity
to support service
• developed it strategic
information systems plan/
master systems plan in five
district municipalities that
will include mpcc
31
december
2007
provide and maintain
ict infrastructure
•develop wide area network
to municipalities
31 march
2008
20
KPA 1: MUNICIPAL TRANSFORMATION
Planned
Interventions
High Level
Activities
2007/08 Deliverables
Time
frames
support municipalities
with the establishment
of the core basic
municipal systems
support
municipalities on
the functionality
of the core
administrative
systems
• the following municipalities has
been prioritised:
• thabazimbi
•vhembe;
•greater letaba;
•lephalale; and
•polokwane
31 march
2008
support municipalities
to prepare credible
idps
ensure idp are
credible
• ensure all municipalities has
credible idp through the
engagement process to commence
on the 16t of april 2007
31 may
2007
21
KPA 1: MUNICIPAL TRANSFORMATION
Planned
Interventions
High Level
Activities
2007/08 Deliverables
Time frames
strengthen
management and
accountability of
section 57 managers
compliance with
section 57 managers
regulations
•dedicated program has been
developed to assist
municipalities without signed
employment contracts
•all section 57 managers
have signed their employment
contracts
31 July 2007
supporting
municipalities to fill
vacant municipal s57
manager posts
identify vacant
positions for s57
managers in project
consolidate
•develop an electronic
database for tracking s57
managers status
• participate in the panel for
appointment of s57 managers
30 june 2007
Strengthen service
delivery through the
review of powers
and functions
Capacitate
municipalities to
enable them to
undertake wsa
functions
•Assist makhado, g. tzaneen,
elias motsoaledi and g.
tubatse municipalities
July 2007
22
KPA 1: MUNICIPAL TRANSFORMATION
Planned
Interventions
High Level Activities
2007/08
Deliverables
Time
frames
skills audit for
section 57
managers
undertake skills
audit for section 57
managers
•dedicated training
program for the mm,
cfo, and technical
managers
30 june
2007
sourcing and
deploying hands
on support to lg
determine priority
institutional
requirements and
provide support for
municipalities
•dedicated support
for the 6 prioritised
municipalities.
•Develop a
monitoring and
evaluation system
for legislative
compliance report
31 march
2008
Establish individual
performance
review for s57
managers in terms
of the regulations
Peer review
mechanism for s57
managers developed
•2006/07 end of the
year assessment for
s57 managers done
31 july
2007
23
KPA 2: BASIC SERVICE DELIVERY
Planned
Interventions
High Level
Activities
2007/08
Deliverables
Time frames
Ensuring that
national
service
delivery
targets are
achieved
Report regularly
to the pcc &
cabinet on the
free basic
services
•Monthly,
quarterly, mid year
and annual reports
produced
Quarterly, mid
year, and
annual
Complete
backlog
verification study
•Municipal
infrastructure
investment plan
based on the
outcome of the
district profile
31 march
2008
24
KPA 2: BASIC SERVICE DELIVERY
Planned
Interventions
High Level
Activities
2007/08 Deliverables
Time
frames
Ensuring that
national service
delivery targets
are achieved
Implementation of
the indigent
policies guidelines
•adoption of the policies in
15 municipalities assisted by
the dept
•Development of indigent
register for the 15 pc
municipalities
31 MARCH
2008
Implementation of
the communication
strategy on free
basic services
•Assist all municipalities
with the implementation of
education awareness on
free basic services
25
KPA 2: BASIC SERVICE DELIVERY
Planned
Interventions
High Level
Activities
2006/07
Baseline
2007/08
Deliverables
Time frames
Development
of national
infrastructu
re
investment
policy &
strategy
Develop
municipal
infrastructur
e investment
policy and
strategy
•Terms of reference
has been drawn to
commission a service
provider
•DEVELOP MIIS
for the five
District
municipalities
March
2008
Alignment of
the municipal
idp, sector
plans and
pgds, nsdp
Alignment of
the sector
plans with the
idp; pgds; ngds
•Draft Housing
sector plans are in
place
•Roads, waste, and
transport plans are
in place at district
level.
•Finalise
housing sector
plans
•Follow up with
sector dept on
the outstanding
sector plans
especially at
local
municipalities
June 2007
26
KPA 2: BASIC SERVICE DELIVERY
Planned
Interventions
Specific
hands on
support for
cross
boundary
municipality
High Level
Activities
2006/07
Baseline
2007/08 Deliverables
Time frames
Isrdp
Profiling of
municipalities
•District profile
of all
municipalities
have been
completed.
•Targeted support
and strengthen
monitoring system
on the nodal points
June 2008
Economic
profiling of
development
nodes
•8 growth points
has been
identified in the
pgds
•Economic profile
of the 8 growth
points
March
2008
27
KPA 3: LOCAL ECONOMIC DEVELOPMENT
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time frames
led
strategies
ensure the alignment of
idp with the led
strategies of
municipalities
•led strategies
developed for giyani,
elias motsoaledi;
thabazimbi; maruleng;
waterberg; capricorn
•Strengthen alignment
to the pgds.
31 March
2008
conduct a provincial
led capacity assessment
mobilization and
deployment of led
related capacity in
selected municipalities
•LED capacity audit
report
•Database of led
specialist economist
developed
30 June
2007
30 June
2007
28
KPA 3: LOCAL ECONOMIC DEVELOPMENT
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time
frames
district growth
and
development
summit to be
held by all
districts
district growth
summits to
coordinate
alignment of the led
strategies and pgds
monitoring the
implementation of the
resolution of the growth
summit conducted in all
districts
quarterly
provincial led
framework
led framework
economic profiling
of the development
nodes
•roll out implementation
of led framework in all
the district
support for the
urban based
municipalities
development of
dedicated support
program for urban
cities municipalities
•investment analysis for :
•tubatse; lephal; tzaneen;
mogalakw;thabazimbi;
mkhado; pdm;
31 may
2008
31 march
2008
29
KPA 4: MUNICIPAL FINANCIAL VIABILITY
Planned Interventions
High Level
Activities
2007/08 Deliverables
Time frames
hands on financial
support to low
capacity
municipalities
support
selected
municipalities
with mfma
priority areas
•assist 6
municipalities with
the development of
revenue
enhancement
strategies.
•Assist municipalities
to implement the
property rates act.
•Strengthen the
support on issues of
proper budgeting and
reporting
31 march
2008
financial support to
former cross
boundary
municipalities
explore options
for financial
support
•strengthen
communication
through outreach
programs
quarterly
30
KPA 4: MUNICIPAL FINANCIAL VIABILITY
Planned Interventions
High Level Activities
2007/08 Deliverables
support all
programmes designed
to improve governance
and fight corruption
coordinate the
implementation of
anti-corruption
strategy at local
level
assist the 7 priority
municipalities
identified by the
survey
guiding implementation
of the municipal
property rates act
support and
monitor municipal
implementation of
the act
4 municipalities to
be assist with
development of
valuation rolls
Time frames
30 march
2008
31 may 2008
31
KPA 5: GOOD GOVERNANCE AND PUBLIC
PARTICIPATION
Planned
Interventions
High Level Activities
2007/08 Deliverables
Time frames
improve
mechanism for
community
participation
provide ongoing
support for
public
participation
•monitor
functionality of the
ward committees
•quartley reports
30 june
2007
build capacity for
ward committees
through lgseta
•dedicated training
program for wards
community based
planning
implementation
•assist ward
committees with
development of ward
profiles and plans
31 march
2008
quarterly
32
KPA 5: GOOD GOVERNANCE AND PUBLIC
PARTICIPATION
Planned
Interventions
High Level
Activities
2007/08 Deliverables
strengthen
transparency and
accountability on
financial affairs
ensure strict
adherence to
tender rules and
bid processes
•monitor compliance with
the supply chain management
policy stated in the mfma
establishment of
audit committees
•Monitor district shared
services for the rest of the
outstanding municipalities
quarterly
finalise the
provincial imbizos
•monitor the
implementation of the
imbizo resolutions
•imbizos are discussed
at the district igr
structures
Quarterly
improving
communication,
refining the imbizos
program
Time frames
quarterly
33
KPA 5: GOOD GOVERNANCE AND PUBLIC
PARTICIPATION
Planned
Interventions
High Level Activities
Time frames
STREGTHEN GOOD
GOVERNANCE AT
LOCAL LEVEL
CODE OF CONDUCT FOR
COUNCILORS
FINALISE DRAFT CODE
OF CONDUCT for
councilors
31 may 2007
ESTABLISH AUDIT
COMMITTEES AT DISTRICT
LEVEL
•MONITORING THE
IMPLEMENTATION OF
THE SHARED
SERVICES
31 july 2007
ESTABLISHED SHARED
ANTI-CORRUPTION FORUM
•DISTRICT ANTICORRUPTION FORUM
TO BE ESTABLISHED
31 july 2007
2007/08 Deliverables
34
STRATEGIC PRIORITY 2
Planned Interventions
High Level
Activities
2007/08 Deliverables
Time frames
implement the igr
framework act
assist with the
establishment of
district clusters
31 may 2007
dept to monitor the
functionality of
the igr structures
•support the
functionality of the
district igr structures
assess the capacity
of the dept to
assist
municipalities
•monitor the
improvement in business
work flow
implementation of the
igr framework act
critically review the
structure and role of
prov depts
quarterly
31 july 2007
35
STRATEGIC PRIORITY 3
Planned
Interventions
High Level Activities
2007/08
Deliverables
Enforcement of
existing legal
compliance
Compliance audit with
local government
legislation for all
three spheres of
government
Conduct
comprehensive
legal compliance
across board
Strengthen
ward committee
system
consider legislation
to
make it compulsory to
establish ward
committees
•(see KPA 5)
Time frames
31 march
2007
36
Key Challenges
•
•
•
•
•
•
•
•
•
Integration of the PGDS, NSDF, and IDP remains a huge challenge
Inadequate sectoral master plan
Setting targets for job creation and measuring progress thereof;
Setting clusters at district level
Promoting monitoring and evaluation at district level
Capacity to plan and spend on infrastructure (MIG)
Monitor the functionality of ward committees.
High staff turnover particularly on scarce skills (engineering,
technical and financial expertise).
Lack of well co-ordinated poverty eradication strategy
37
conclusion
• All matters that have been identified as challenges has thus
been prioritized for implementation during the 2007/08
financial year.
38
Thank you!!
39