Transcript Win 7 and Office 2010

Win 7 and Office 2010
Michelle Lindsey and Lauren Henry
Windows Basics
• Windows 7 Quick Reference Guide
– http://uncw.edu/itsd/documents/Windows7QuickReferenceGuide2.pdf
Getting Started aka Start Pearl
• Click the Start Pearl
• Run—can type in path or
program name in search box
• For example:
– Path to the temp storage folder on NAS
\\ozark-schools\dfs\temp-storage
– Pub for Microsoft Office Publisher
Windows Basics Continued
http://www.uregina.ca/is/training/manuals/public/windows_7_quicksheet.pdf
My Documents Folder
My Documents Folder
http://uncw.edu/itsd/documents/Windows7-QuickReferenceGuide2.pdf
Snipping Tool
Windows 7 Quick Reference Print
Materials
• http://oit.nd.edu/assets/56418/windows_quick_refe
rence_7.pdf
• http://uncw.edu/itsd/documents/Windows7QuickReferenceGuide2.pdf
• http://www.uregina.ca/is/training/manuals/public/
windows_7_quicksheet.pdf
Office 2010
• Any key sequence from Office 2003 still works
in Office 2010.
– For example: Alt F A is still Save As.
• Keyboard shortcuts from Office 2003 still work
in Office 2010.
– For example:
• Ctrl S is still Save
• Ctrl B is still Bold
– Keyboard shortcuts free you from reaching
for your mouse and from looking through
menus and now the Ribbon☺
What Happens to all of My Old
Office 2003 Files?
• Office 2003 files on your Desktop will appear
cosmetically different—these are the new
Office 2010 icons.
• When you double-click an Office 2003 file, it
will open with the appropriate Office 2010
program .
• Does not automatically convert the file to an
Office 2010 file type.
• To convert an Office 2003 file to Office 2010, use
File->Save As
• If you incorporate a 2010-specific feature into a
2003 file, you will need to save the file into a 2010
format (docx, xlsx, pptx) to preserve the
formatting.
New Office 2010 Look
http://officeimg.vo.msecnd.net/en-us/files/932/246/AF101909394.pdf
Home Ribbon
• Ribbons replace Menu Bars
• Each Ribbon is broken into Tabs
• Each Tab contains Buttons
Quick Access Toolbar
•By adding buttons to this
toolbar, you can keep all of
your favorite commands
visible and available at all
times, even when you switch
ribbons.
•Click the drop-down arrow
next to the Quick Access
Toolbar to turn on or off any of
the commands listed on the
shortcut menu.
•If the command you want to add isn’t shown
in the list, switch to the ribbon tab where the
button appears and then right-click it there.
On the shortcut menu that appears, click Add
to Quick Access Toolbar.
Live Preview
Special Tabs
To Restore Settings
•To restore Word 2003 line
spacing for an entire
document, look for the
commands on the right side of
the Home tab. In the Styles
group, click the small
downward-pointing arrow on
Change Styles. Next, point to
the Style Set command, and
then click Word 2003.
Printing in Word 2010
•Click the File tab, and then click Print.
The right side of the window shows a
preview of how the current document
will look when printed.
•You can use the left side of the
window to fine-tune your
preferences — for example, to
change the orientation from Portrait
to Landscape, to change the paper
size, or to select the option to print
the current page only instead of the
entire document.
•If you want to set additional print options, click
the Page Setup link under the printing options, or
click the Page Layout tab on the ribbon to close
Backstage view and display other options.
Print Resources to Help w/ the Transition
• Microsoft’s Migrating to Word 2010 from Word 2003
Guide at:
http://officeimg.vo.msecnd.net/en-us/files/932/246/AF101909394.pdf
• Microsoft Office Quick Reference Training Guide at:
http://training.health.ufl.edu/handouts/Office/2010/NewOffice2010quick.pdf
• Printable List of Microsoft Office 2010’s Commands
and Buttons in Ozark PD Academy Edmodo Folder
Save AS .PDF
Keyboard Shortcuts
Command
Result
Ctrl + A
Select all
Ctrl + F, Ctrl + H
Find, Find & Replace
Ctrl + N
Create a New file
Ctrl + O
Open a file
Ctrl + P
Print a file
Ctrl + W
Close the open file
Ctrl + X, Ctrl + C, Ctrl + V
Cut, Copy, Paste
Ctrl + Z
Undo
16 Commonly Used Commands in MS WORD 2010
File Ribbon
Home Ribbon
Insert Ribbon
New
Open (and Recent documents)
(and Recent documents)
Save (and Save as)
(and Save as)
Print
Options
Close
Font formatting
formatting
Paragraph formatting
formatting
Cut, Copy, Paste
Find, Find & Replace
Bullets & Numbering
Borders & Shading
, Copy, Paste
Find, Find & Replace
Bullets & Numbering
Borders & Shading
, Find & Replace
Bullets & Numbering
Borders & Shading
Insert Table, Picture, ClipArt, Chart Insert
Hyperlink, Header & Footer
Table, Picture, ClipArt, Chart Insert
Hyperlink, Header & Footer
Insert Page Numbers, Date & Time
Page Numbers, Date & Time
Insert Shapes, Text Box, WordArt
Shapes, Text Box, WordArt
Page Layout Ribbon
Review Ribbon
View Ribbon
Margins
Page Orientation
Indentation
Line Spacing
Watermark
Columns
Spelling & Grammar
Thesaurus
Word Count
Translate
Track Changes
Accept & Reject Changes
Document views (Normal, Print, Web,
Outline)
Ruler
Show Navigation Pane
Zoom
One Page, Two pages views
Navigation Pane
Zoom
One Page, Two pages views
views
Interactive Resources to Help with the
Transition:
•http://office.microsoft.com/en-us/outlookhelp/learn-where-menu-and-toolbarcommands-are-in-office-2010-and-relatedproducts-HA101794130.aspx#_Toc268688374
CHANGES SPECIFIC TO OUTLOOK 2010
•First time you launch
Outlook 2010, your
emails, calendar items,
and tasks will be
transferred into the new
system.
•The length of time
required for this operation
depends on the size of
your mail account.
Customizing Your Outlook View
Creating New Emails
• While in the Mail View you can click on the New Mail
button on the Home Ribbon
• You can also use these keyboard shortcuts for a
selected or open email:
– Ctrl+R
Reply
– Ctrl+Shift+R Reply All
– Ctrl+F
Forward
Attaching Files
Adding a Signature
Organizing Email
Appointments and Date Navigator
Create Appointments
Create Shared Appointments or
Meetings and Reminders
Contacts
Distribution Lists or Groups
Tasks and Notes
Outlook Commonly Used Commands
File Ribbon
Home Ribbon (Email view)
Home Ribbon (Calendar
view)
Open
Save as and Save
attachments
Print
Options
and Save attachments
Print
Options
Info->Account Settings->
Delegate Access
Delegate Access
Info->Automatic Replies->
Out of Office reply
Out of Office reply
New Message
Delete
Reply, Reply to All, Forward
Create/Manage Rules
Mark as Read/Unread
Categorize
Flag for Follow up
New Appointment
New Meeting
Go to Today
Today
View by Day, Week, Month
Open Another Calendar
Share my Calendar
View/Edit Calendar
Permissions
Day, Week, Month
Open Another Calendar
Share my Calendar
View/Edit Calendar
Permissions
Outlook 2010 Printed Reference
• http://customguide.com/wp-content/themes/customguide/pdf/qr/outlook-quick-reference-2010.pdf
Why Two Web Browsers?
• IE9 - default browser, reason is SISK12 uses IE
• However Google Docs works better in Google Chrome