Transcript Disaster Recovery at the University of Alberta

IT Roadmap 2009: Our
Current GPS Location
Rob Lake
Information Technology Planning and Forecasting Officer
Office of the Vice Provost (Information Technology)
University of Alberta
[email protected]
www.vpit.ualberta.ca
Where are we and what are we doing?
Some highlights…..
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Budgeting
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Cost of IT
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Electronic Document and Record Management
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Policies and Procedures
Budgeting
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How to be Santa Claus! …..or the Grinch
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Cycle starts every July with funding requests
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Extreme pressure on our budgets
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Allocations are based on the Academic Plan
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Focus is on mission critical systems and services
Allocations
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Central academic hardware sustainability program
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New PeopleSoft functionality
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New Enterprise Asset Management system
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New Web Content Management system
Cost of IT
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2008/09 University Operating Budget: $718.7 million
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What percentage of this is related to IT?
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1%? 5%? 10%? 15% 20%
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How can we determine this?
Cost of IT
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AICT + AIS + VPIT = ~ $46 million (6.4%)
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Additional People:
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Everyone in this room excluding those in the above units
IT staff not present at this retreat
Does not include trust funded employees
Others?
Additional Systems:
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Advancement Services
Learning Services (Libraries)
Facilities and Operations
Others?
Cost of IT
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Additional hardware:
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Cost of desktop workstations across campus
Network
Printers
Mobile devices
Other?
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Software and software licenses
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What about the (indirect) cost of IT space and utilities to support
IT?
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Estimate should be available soon
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Guess so far is between 10% and 15%
Electronic Document Management
• Many efficiencies can be derived from an EDRMS
• A pro-active initiative from the Office of the VPIT
• RFP released in December 2008
• Nearing a decision
• Roll-out in three to five years
• Change management issues!
Policies and Procedures
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Use of IT
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IT Security
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Identity and Identity Management
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Records Management
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Very little has been officially approved, and what is there needs to
be refreshed
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IT administrators need the authority
Other Issues
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AMS Production Contract renewal
LMS Review
IT for the Edmonton Clinic (and new Capital Projects)
Green Computing and Virtualization
Consolidation of campus-wide IT services
Roll-out of the new CMS
Control Frameworks
Auditors (Internal and External) on our backs
Campus Portal
Disaster Recovery
And the day-to-day fires!
Our GPS Location?
• In the eye of an IT hurricane!
• We need your help and input…. Which is why we are here today!
Questions
Question #2
What do you think should be the top 5 IT
priorities for the University? Why?
– Areas to consider include, but are not limited to,
teaching, research, administration, core infrastructure,
organization, management and funding