Transcript accountability.leeschools.net

Fall 2011
FCAT Mathematics Retake
FCAT Reading Retake
FCAT 2.0 Reading Retake
TRAINING MATERIALS
Training Materials
• These materials cover information from the Fall 2011
Computer-Based Test Administration Manual, the Fall
2011 Reading and Mathematics Retake Test
Administration Manual (paper-based), and the Fall 2011
Computer-Based Test Accommodations Guide.
• Unless specified (PBT = Paper-Based Test Administration
or CBT = Computer-Based Test Administration), the
information on these slides refers to all administrations.
Available online at:
www.FLAssessments.com/FallRetake
www.FLAssessments.com links are redirects for materials posted to
www.PearsonAccess.com/fl.
2
Glossary of Terms
• PearsonAccess – www.pearsonaccess.com/fl
 A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
 Correct test administration must be selected each time you log in.
 Requires a username and password.
 Links to support materials:
www.FLAssessments.com/FallRetake
www.FLAssessments.com/AdditionalResources
 PearsonAccess will timeout after 14 minutes of inactivity.
3
Glossary of Terms
• PearsonAccess Training Center
 Accessed from the Training Center tab on PearsonAccess Home page.
 Provides an opportunity to
 Practice PearsonAccess tasks
 Manage the Infrastructure Trial in preparation for testing
 Requires a username and password.
4
Glossary of Terms
• Proctor Caching is a process of loading or “caching” test content
locally on a computer at the school level.
 Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
 Proctor Caching software is provided by Pearson.
 Reduces test delays due to network congestion.
 Provides students with a more seamless testing experience.
 Required for all FCAT/FCAT 2.0/EOC computer-based testing
in Florida.
5
Glossary of Terms
• TestNav 6.9 (TestNav)
 Platform for Florida’s high-stakes computer-based statewide
assessments.
 Software application installed either on a file server or on each
computer that will be used for testing.
Note: This is the URL
used for testing this Fall;
it is different from the
URL used for the
Infrastructure Trial.
6
Glossary of Terms
• TestHear
 Platform used to deliver accommodated forms (e.g., large print, zoom,
color contrast, screen reader, assistive devices) for Florida’s highstakes computer-based statewide assessments.
 Software application installed on each computer that will be used to
test students who require computer-based accommodations.
 TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X
10.4 or on Macs that cannot also run Windows.
7
Glossary of Terms
• ePAT
 Electronic Practice Assessment Tool
 Provides students an opportunity to practice using the computerbased platform prior to testing.
 An ePAT is required for every test a student will take this
year.
 Please keep a record of students taking each ePAT.
 Available for download at www.FLAssessments.com/ePATs.
 Download ePAT launcher separately from test content.
 Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
 Scripts and instructions for downloading ePATs are under the
Resources tab.
8
Pearson Support and
PearsonAccess
• Contact Pearson Support
 Phone Number: 1-877-847-3043
 E-mail: [email protected]
• Appendix C in the Fall 2011 CBT Manual provides the
following information:
 PearsonAccess
User Accounts
• FDOE distributed instructions for setting up user accounts to
district assessment coordinators.
Browser requirements
Logging in for the first time
Resetting passwords
 Training Center
Test Setup Exercise
9
Fall 2011 Retakes
Test Administration Schedule
Test
FCAT Reading
FCAT 2.0 Reading*
FCAT Mathematics
Testing Window
Duration
Week 1: October 10-14
or
Week 2: October 17-21
(our PBT week)
Untimed
*FCAT 2.0 Reading is divided into two sessions, which must be administered over two days during
the testing window. Each session may last no longer than half of a typical school day.
Districts have selected one of the two weeks to administer paper-based
test(s). Computer-based tests may be administered over two weeks, if
necessary.
• October 24 – October 26: Additional make-up days for CBT tests ONLY
Any deviation from this schedule requires written approval from the
FDOE prior to implementation.
•
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Manuals
• Three manuals are provided for this
administration:

Fall 2011 Reading & Mathematics Retake Test Administration Manual

Fall 2011 Reading & Mathematics Retake Computer-Based Test
Administration Manual (Fall 2011 CBT Manual - printed and posted)
(Fall 2011 Retake Manual - printed and posted)
 Instructions for paper-based accommodations (regular print, large
print, braille, and one-item-per-page) and for schools participating in
paper-based administration of Reading Retake
 Instructions for computer-based administration

Fall 2011 Computer-Based Test Accommodations Guide (Fall 2011
Accommodations Guide - posted only)
 Instructions for computer-based accommodated test forms (large
print, color contrast, zoom, screen reader, assistive devices)
• Information from all three documents is included
in these training materials.
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Manuals
12
What’s New for Fall 2011
• District and school personnel must be familiar
with all three manuals, as applicable.
• The four-function calculators distributed by
the FDOE, formerly referred to as “FCAT
calculators,” are now called “approved fourfunction calculators” and are the only
calculators that can be used for this
administration (except for approved
calculators for students with visual
impairments).
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What’s New for Fall 2011
• Students are now required to sign/agree to
a pledge that states that they will not “give
or receive unauthorized help” and they
acknowledge that such help is cheating.
• Schools must ensure students take the
correct Reading Retake test (FCAT or FCAT
2.0). Check the test books carefully before
distributing (paper-based) and/or ensure
students are assigned to the correct form
(computer-based).
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What’s New for Fall 2011
• The FCAT 2.0 Reading Retake is divided into two
sessions and must be administered over two days.
Test administrators must carefully monitor students to
ensure they do not work in the wrong session.
 For the computer-based FCAT 2.0 Reading Retake delivered via
TestNav, a seal code is used to separate the sessions.
 For the accommodated computer-based FCAT 2.0 Reading
Retake delivered via TestHear, test administrators must
ensure students only complete questions 1-27 on Session 1 (day
1) and complete questions 28-53 on Session 2 (day 2). There
are no seals or stop signs between sessions.
 For the paper-based FCAT 2.0 Reading Retake, Session 2 of the
test and answer book is sealed.
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What’s New for Fall 2011
• Test administrators must maintain an accurate
seating chart for each group of students testing
in the same room.
• In the Fall 2011 Retake Manual, Special
Documents Instructions have been organized into
test administrator and school assessment
coordinator sections.
• Test administrator instructions for administering
tests to students using large print materials
(paper-based) have been enhanced.
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What’s New for Fall 2011
• The FCAT/FCAT 2.0 Administration and Security
Agreement has been revised to emphasize the
importance of proper training and possible
consequences of test administration irregularities.
• Accommodated computer-based test forms (large
print, color contrast, zoom, screen reader, assistive
devices) will be accessed using TestHear software.
Instructions are in the Fall 2011 Accommodations
Guide.
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Reminders for Fall 2011
For paper-based and computer-based administrations:
• Inappropriate actions by school or district personnel before,
during, or after test administration may result in
consequences including test invalidations and/or loss of
teaching certification.
• Students may not have any electronic or recording devices at
their desks, in their pockets, or anywhere they can reach them
during testing, even if the devices are turned off or the
students do not use them.
• If a student begins a test and leaves campus without
finishing, he or she will NOT be allowed to complete that test.
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Reminders for Fall 2011
For paper-based and computer-based administrations:
• Forms and materials for test administration can be found at
www.FLAssessments.com/FallRetake.
• Manuals must be provided to itinerant teachers in time for
them to prepare, and itinerant teachers must be included in
test administrator training.
• School assessment coordinators and test administrators must
maintain certain required administration information, as
directed by the district assessment coordinator.
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CBT: Reminders for Fall 2011
For computer-based testing only:
• Test Administrator user accounts are available in
PearsonAccess. The district assessment coordinator will
receive instructions for creating/assigning these accounts.
• Students are required to participate in a practice test
(ePAT) using the script provided in the manual.
• Students can request a hand-held calculator to use on the
day of testing.
• Schools can supply photocopies of the reference sheet to
students.
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PBT: Reminders for Fall 2011
For paper-based testing only:
• You will receive a set of PreID labels for each paper-based
test being administered. Affix the label to the correct test
for that student.
 If a label is affixed to the wrong book, it CANNOT be
used by another student. Do not remove the label.
Return it with other NOT TO BE SCORED materials and
grid the PreID information on a replacement test and
answer book.
 The following categories must be correct on a label in
order for it to be used: Student Name, Student ID
Number, District Number, and School Number.
• School assessment coordinators and test administrators
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must track security numbers of secure test documents.
PBT: Reminders for Fall 2011
For paper-based testing only:
• Test administrators and school assessment coordinators
must refer to the Special Documents section of the
manual for large print, braille, and one-item-per-page
responsibilities.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
1. Test Setup > Order Additional Materials and
Tracking > Reports (drop-down menu)
2. Click on “Security Checklist Detail” to export the
Excel file
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FCAT 2.0 Reading Retake
• This test must be administered in 2 sessions over 2
days.
 Students should be permitted one-half of a regular
school day for each session.
• The paper-based test does not have a stop sign, but
Session 1 and Session 2 are sealed separately. Students
should NOT break the second seal until day 2.
• The computer-based test has an electronic seal between
the two sessions. Students EXIT the test on their first day
of testing and must be resumed in PearsonAccess and
must have the correct seal code to continue to Session 2
on day 2.
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FCAT 2.0 Reading Retake
• The accommodated computer-based test does not
have an electronic seal between sessions.
Students must be monitored and reminded to
complete questions 1-27 on day 1 and questions
28-53 on day 2.
• The Session signs include the question numbers
for each session.
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FCAT 2.0 Reading Retake
Electronic Seal Code
•
•
•
In Session 1, students will only be able to click “Next Section” from the Go To
screen.
Once they proceed beyond the Go To screen, they cannot return to Session 1.
TestNav will show 3 sections of the test with answered/unanswered questions.
 Section 1 is the Welcome screen/student pledge/test group code section.
 Section 2 is questions 1-27 (Session 1).
 Section 3 is questions 28-53 (Session 2).
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FCAT 2.0 Reading Retake
Electronic Seal Code
• The Session 2 Seal Code screen includes a stop sign and a box to enter
the seal code. Students cannot return to Session 1 from this screen.
Test administrators should not post the seal code until instructed to do
so in the script on day 2.
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FCAT Retake:
Students to be Tested
• FCAT Reading Retake
 All students who entered Grade 9 prior to Fall 2009 and
are pursuing a standard Florida high school diploma
• FCAT Mathematics Retake
 All students who entered Grade 9 in Fall 2009 and
earlier and are pursuing a standard Florida high school
diploma
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FCAT Retake:
Students to be Tested
• Students eligible to participate are as follows:
 Grades 11-13 regular high schools students who have not yet passed
both parts of the FCAT required for graduation with a standard diploma
 Adult high school students who have not yet passed both parts of the
FCAT required for graduation with a standard diploma
 Certificate of Completion students
 Students who have completed the minimum number of credits and
the district-specified courses but who have not satisfied other
requirements for a standard high school diploma
 Students who have met all of the requirements for a standard high
school diploma except earning passing scores on the parts of the
FCAT required for graduation
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FCAT 2.0 Retake:
Students to be Tested
• FCAT 2.0 Reading Retake: All students who entered Grade
9 in 2009 and beyond and are pursuing a standard
Florida high school diploma must pass the Grade 10 FCAT 2.0
Reading test as one of the requirements for graduation.
Students eligible to participate in this administration are as
follows:
• Grade 11 regular high school students (entered Grade 9 in
2009) who did not pass the Grade 10 FCAT 2.0 Reading
test required for graduation with a standard diploma
See Fall 2011 CBT Manual or Fall 2011 Retake Manual
for more information about students to be tested.
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Accommodations
• Must be documented on the student IEP or Section 504 plans
• Administration Accommodations
 Flexible Presentation
 Flexible Responding
 Flexible Setting
 Flexible Scheduling
• Paper-based Accommodations
 Reading Passage Booklets (students test on the computer)
 Regular Print
 Large Print
 Braille
 One-Item-Per-Page
• Computer-based Accommodations
 Large Print
 Color Contrast
 Zoom
 Screen Reader (Mathematics only)
 Assistive Devices
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CBT: Materials Needed for Testing
For computer-based testing:
• Student Authorization Tickets (secure materials)




Session/Test/Location
Student Name/Date of Birth/Student ID (partial)
Student Signature Line
URL/Login ID/Test Code (password)
• Students need a pencil or pen to sign their tickets.
• If the Last Name, First Name, or ID number is incorrect, the student must
not use the ticket.
• The ID number will show the last five digits of the Florida Student Number
OR the last four digits of the Social Security Number and an X.
• If the Date of Birth is the only incorrect field, the student may use the ticket
and the birthdate can be updated after testing with the student database
manager.
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Samples Of Printed
Student Authorization Tickets
Detail View/Single Ticket
Grid View/6 Tickets
List View/3 Tickets
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CBT: Materials Needed for Testing
• Session Roster can be used to record or verify most of
the required administration information.
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CBT: Materials Needed for
Testing
• Test Group Codes
 Provided by school assessment coordinator
 Unique four-digit number
 Identifies a group of students tested together
• Florida Computer-Based Testing Work Folders
 A blank piece of yellow 11x17 paper folded in half that
students use to work Mathematics problems
 Used work folders are secure materials
34
Test Code & Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess and
printed on Student Authorization Tickets and
Session Rosters. The Login ID and the test
code are required to log in to TestNav.
A unique four-digit number used to identify
groups of students tested together, which is
created by district assessment coordinators or
by school assessment coordinators. This is
entered after the Welcome screen in TestNav
and before students see the first question.
35
CBT: Materials Needed for
Testing
• Reference Sheets
 The computer-based Mathematics Retake has a pop-up window that includes
the FCAT Mathematics Retake Reference Sheet.
 Schools may provide paper copies of reference sheets to students; however,
schools must make their own copies. (The reference sheet is available in
Appendix E of the Fall 2011 CBT Manual and online at
www.FLAssessments.com/FallRetake.)
36
PBT: Materials Needed for
Testing
• Test Documents
 Fall Reading Sunshine State Standards RETAKE Test and
Answer Book (FCAT)
 Fall Mathematics Sunshine State Standards RETAKE Test and
Answer Book (FCAT)
 Fall Reading Next Generation Sunshine State Standards
RETAKE Test and Answer Book (FCAT 2.0)
 Mathematics Reference Sheets – packaged as stand-alone
pages and shipped with test materials
• Calculators
37
CBT & PBT: Materials Needed for
Testing
• Required Administration Information
 Students assigned to your room (Student Name and Student ID Number)
 Attendance Information
 P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated
 Accommodations provided (Instructions for recording accommodations are
provided in the Fall 2011 Accommodations Guide)
 For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible Responding;
1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD = Assistive Devices
 For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting;
2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary
 Test Group Code
 Signatures of test administrator and school assessment coordinator and dates for
when secure materials (e.g., used Work Folders, Student Authorization Tickets,
Session Rosters, used Reference Sheets) are received and returned
 (PBT Only) Unique security number of the test and answer book assigned to
each student
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CBT: Proctors
When testing a large group of students, proctors MUST be
assigned to the room to assist the test administrator. Note
the ratio is different for a paper-based administration.
1-25 students
Test Administrator*
26-50 students
Test Administrator and
1 Proctor
51-75 students
Test Administrator and
2 Proctors
*It is recommended that a proctor be assigned to a room with 25 or
fewer students whenever possible.
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PBT: Proctors
When testing a large group of students, proctors MUST be
assigned to the room to assist the test administrator. Note
the ratio is different for a computer-based administration.
1-30 students
Test Administrator*
31-60 students
Test Administrator and
1 Proctor
61-90 students
Test Administrator and
2 Proctors
*It is recommended that a proctor be assigned to a room with 30 or
fewer students whenever possible.
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PBT: Security Numbers
• Used to account for each test and answer book
• Consists of a nine-digit number followed by a check digit
• Packing list will indicate the number ranges assigned to
each school, and written documentation of the number
ranges must be maintained at all times during
distribution and return of books.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
• Test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
• See pg. 14 of the Fall 2011 Retake Manual if a document
becomes soiled.
41
PBT: DNS and UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• If a DNS bubble has been gridded by mistake, erase the
DNS bubble and grid the UNDO bubble. Package the
document with other TO BE SCORED materials.
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PBT: DNS and UNDO Bubbles
The DNS bubble MUST be gridded if any of the following
circumstances occur:
1.
2.
3.
The document is defective and USED.
A student name, student ID number, district number, OR school
number is INCORRECT on a label affixed to a USED document.
A student label has been placed over another student label on a USED
document.
Under the following circumstances, it is NOT necessary to grid the DNS
bubble if the document has been packaged properly for return with all
other NOT TO BE SCORED materials:
1.
2.
3.
4.
The preidentified document belongs to a student who has withdrawn
before testing begins.
The preidentified document belongs to a student who was absent during
the entire testing window.
The document is defective and UNUSED.
The preidentified information is incorrect and the document is UNUSED.
43
PBT: Student Demographic
Information
• Student grid sheet captures student demographic
information.
 A document is preidentified if it has a student label affixed.
• Blank student grid sheets (non-preidentified) must be
gridded using a No. 2 pencil.
 Only school personnel may grid the following: Primary Exceptionality,
Section 504, ESE/504 Accommodation Types, ELL Accommodation
Types, and ELL
 School personnel or students may grid the following: Student Name,
District/School Number, Social Security Number or Florida Student
Number, Date of Birth, Student Grade Level, Gender, Ethnicity, and Race
 Incomplete grid sheets will result in delayed score reporting for those
students
• For more information about specific demographic fields,
see pages 5-8 of the Fall 2011 Retake Manual.
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PBT: Sample Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels for
Retake documents: student name, student ID number,
district number, and school number.
45
PBT: Sample Student Grid Sheet
46
Communicate Testing Policies to
Students
Prior to testing, make sure students understand the
following policies:
• Electronic Devices Policy: If students are found with
ANY electronic device during testing, their tests will be
invalidated.
• Leaving Campus: If students leave campus before
completing the test (for lunch, an appointment, illness,
etc.), they WILL NOT be allowed to complete the test.
• Student Pledge: If students are caught cheating or
irregular answer patterns are detected during scoring,
their tests will be invalidated.
47
Missing Materials and
Test Irregularities/Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity)
and possible security breaches to the school assessment
coordinator immediately.
• If a secure document, such as a test and answer book, a
Student Authorization Ticket, a used Work Folder, a used
reference sheet, or a Session Roster, is not found or a
test irregularity or security breach is identified, the
school assessment coordinator must contact the district
assessment coordinator.
• Missing Materials form and Test Irregularities/Security
Breaches form can be found online at
www.FLAssessments.com/FallRetake.
48
Test Invalidation
Policies and Procedures
• Purpose of test invalidation is to identify when the validity of
test results has been compromised.
• A test administrator should discuss any situation involving
possible invalidation with the school assessment coordinator
and the situation should be investigated before a final
invalidation decision is made.
• A test MUST be invalidated if any of the following
circumstances occur:
 A student has an electronic device during testing.
 A student is cheating during testing.
49
Test Invalidation
Policies and Procedures
A test MAY be invalidated if any of the following
circumstances occur:
1. A student becomes ill and is unable to finish, OR a student is not allowed the
correct amount of time.
2. A student was given an accommodation not allowed on the FCAT/FCAT 2.0.
3. A student was given an accommodation not on the student’s IEP, Section 504
plan, or ELL plan.
4. A student was not provided an allowable accommodation listed on the
student’s IEP, Section 504 plan, or ELL plan.
5. An error occurs in test administration or procedures that could compromise
the validity of the test results (e.g., students had access to an unauthorized
visual aid that gave an unfair advantage).
6. A student is disruptive during testing.
7. A student taking the FCAT 2.0 Reading Retake works in the wrong session
(e.g., works in Session 2 on Day 1, changes answers in Session 1 on Day 2).
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Security Log
• Schools are required to maintain an accurate Security
Log for each testing room.
• Anyone who enters a room for the purpose of monitoring
a test MUST sign the log for that testing room,
regardless of how much time he/she spends monitoring
a testing room.
• A perforated Security Log can be found in the manual.
• Blank Security Log can also be found at
www.FLAssessments.com/FallRetake.
51
Sample Security Log
The same Security Log can be used for PBT and for CBT.
52
Seating Chart
• Test administrators are required to maintain an
accurate seating chart for each testing room.
• Seating charts must include the following:









Room name/number
Student names
Each student’s location in the room during testing
Date
Time
Subject tested
Test administrator name
Names of proctors (if applicable)
Test group code
• Seating charts must be returned to the school assessment
coordinator after testing.
• For FCAT 2.0 Reading Retake, maintain seating charts for
both sessions.
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CBT: Practice Test (ePAT)
• All students MUST participate in a practice test
prior to taking a computer-based assessment.
 Recommend completing at least two weeks prior to
administration.
 TestHear ePATs are also available for students to
practice accommodated CBT forms.
 Provide students with URL so they can practice on
their own: www.FLAssessments.com/ePAT.
54
CBT: Practice Test (ePAT)
• About the ePAT
 For the FCAT Mathematics Retake or the FCAT Reading Retake, use the
FCAT Reading and Mathematics Practice Test.
 For the FCAT 2.0 Reading Retake, use the FCAT 2.0 Reading Retake
Practice Test.
 Familiarizes students with
 Item types
 Reference Sheet
 Online tools
 Process of responding to items on the computer
 Practice test items are not intended to replicate the difficulty of the items
on the test.
 Work Folders will not be provided for practice tests.
 Instruct students to bring their own scratch paper and pencils/pens.
55
CBT: ePAT Online Tools
Test
Tool Name
Reading and
Mathematics
Pointer
Reading and
Mathematics
Eliminate Choice
Reading and
Mathematics
Highlighter Tool
Reading Only
Notepad Tool
Reading and
Mathematics
Eraser Tool
Reading and
Mathematics
Help Tool
Mathematics Only
Calculator Tool
Mathematics Only
Straightedge Tool
Mathematics Only
Exhibit Tool
Icon
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Test Administrator
Before, During, and After
Testing
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Test Administrator Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Establish appropriate setting and remove or cover any unauthorized
visual aids.
 Prepare necessary forms to collect required administration
information.
 Prepare Security Log(s) to be used in testing room.
 Prepare a seating chart to be used in your testing room.
 Make copies of the Do Not Disturb sign and Electronic Devices sign to
post prior to testing. (For FCAT 2.0 Reading Retake, make copies of
the Session signs.)
58
Test Administrator Before Testing
Checklist
 Assemble all materials.
 Ensure that students understand the electronic devices policy (see
scripts).
 Become familiar with accommodations specified on students’ IEPs or
Section 504 plans.
 Receive your test group codes
 CBT: Receive your seal codes (if administering FCAT 2.0 Reading
Retake) from school assessment coordinator.
 CBT: Ensure that you are familiar with how to open TestNav or
TestHear to the login screen with the correct URL for each student
computer prior to testing (see instructions in operational scripts).
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Test Administrator Before Testing
CBT: Conduct Practice Test (ePAT)
• ALL students MUST complete an ePAT for each subject test they will take
to learn how to use the computer-based system.
 Even students who participated in a previous computer-based test
MUST complete the appropriate Retake ePAT(s) prior to the Fall 2011
administration.
 Students who will take accommodated computer-based forms must
take the corresponding TestHear ePAT.
• Ensure that the following items have been downloaded to each computer
that will be used for a practice test.
 For TestNav: the ePAT Launcher and appropriate test content (FCAT
Reading and Mathematics, FCAT Reading 2.0).
 For TestHear: the accommodated ePAT, which includes the launcher
and the test content.
• Scripts provided in the Fall 2011 CBT Manual, the Fall 2011
Accommodations Guide, and under the Resources tab at
60
www.FLAssessments.com/ePATs.
Test Administrator Before Testing
CBT: Prepare Testing Room
• Ensure that all software applications, including Internet browsers, are
closed on all student workstations.
• Start TestNav or TestHear, type in the correct URL, and open each student
workstation to the student login screen.
• Ensure that you have a way to contact the technology coordinator or
school coordinator during testing without leaving the room unattended.
• Test Sessions have a unique six-digit test code (password) that will be
printed on the Student Authorization Tickets and Session Roster.
 Test Code (password) is used to access the test.
 Test Group Code (4-digits) is used to identify groups of students tested together.
61
Test Administrator During Testing
Checklist
 Maintain record of required administration information
and seating chart.
 Ensure that proctors and anyone who enters a testing
room for the purpose of monitoring the test sign the
Security Log.
 Administer the test according to the directions in the
appropriate administration script and read the SAY
boxes verbatim to students.
62
Test Administrator During Testing
Scripts
Method of
Delivery
Computer
Paper
Scenario
Students will test using regular CBT
forms via TestNav (may require
administration accommodations, such
as flexible scheduling, flexible setting,
etc.)
Students will test using accommodated
CBT forms via TestHear (e.g., zoom,
large print, color contrast, screen
reader, assistive devices)
Students will test using regular print
paper-based materials (provided as
accommodations only for FCAT
Mathematics and FCAT 2.0 Reading
Retakes)
Students require large print, braille, or
one-item-per-page paper test materials
as an accommodation
Use scripts in the…
Fall 2011 CBT Manual
Fall 2011 Accommodations
Guide
Fall 2011 Retake Manual
Fall 2011 Retake Manual and
Braille Supplements
63
Test Administrator During Testing
CBT: Accommodations
• Use the Form/Form Group Type column in the Session Roster
to confirm the accommodated form assigned to the student.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Col Con
Scr Rdr
Lrg Prt + Col Con
Lrg Prt + Scr Rdr
Lrg Prt + Col Con+ Scr Rdr
Zoom + Col Con
Zoom + Scr Rdr
Zoom + Col Con + Scr Rdr
Col Con + Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
64
Test Administrator During Testing
CBT: Accommodations
The following codes should be used by test administrators to record
accommodations actually used by each student during the test
administration. This information is later recorded in PearsonAccess by the
school assessment coordinator.
• For ESE/504 students:
 1-FP = Flexible Presentation
 1-FR = Flexible Responding
 1-FSC = Flexible Scheduling
 1-FSE = Flexible Setting
 1-AD = Assistive Devices
• For ELL students:
 2-FSC = Flexible Scheduling
 2-FSE = Flexible Setting
 2-AHL = Assistance in Heritage Language
 2-ADI = Approved Dictionary
65
Test Administrator During Testing
Supervise Test Administration
• During testing, ensure that students:
 Clear the area around their workstations of all materials except for the
appropriate test materials
 Do not have books, notes, extra scratch paper, or electronic devices of any
kind (except for approved calculators) during testing, even if they do not
use them
 Have signed or agreed to the student pledge
 Do not talk or make any disturbance
 Work independently
 Are recording their answers in the appropriate area
 Work in the correct Reading test
 For CBT, check student name and test in the top left corner of the computer
screen.
 For PBT, check the document title and logo at the top of the grid sheet.
 Work in the correct session (FCAT 2.0 Reading Retake only)
66
Test Administrator During Testing
Supervise Test Administration
• Test administrators MAY NOT:
 Talk with students about test items
 Help students with their answers
 Provide students with any information that would allow them to infer the
correct answer
 Discuss test items or answers with students even after testing has been
completed
 CBT only: Have any desktop-viewing programs or similar software that
would enable a test administrator to view test items and student
responses
67
Test Administrator During Testing
CBT: Supervise Test Administration
• If a computer is disconnected from the test:
 Contact the technology coordinator to help diagnose
any technical issues
 Contact the school assessment coordinator to resume
student’s test in PearsonAccess
If you have a Test Administrator account in PearsonAccess, you
will be able to resume the student’s test and assist the student
with logging in again. Your school assessment coordinator will
train you on the process for resuming students.
68
Test Administrator After Testing
Checklist
 Verify that you have collected all required administration information,
including accommodations actually used by each student.
 Report any missing materials to your school assessment coordinator,
including the following as applicable:






Test and answer books
Student Authorization Tickets
Session Rosters
Work Folders
Reference Sheets
Reading Passage Booklets
 Verify that Security Logs and seating charts were completed correctly.
 For PBT, inspect students’ answer documents for stray marks on the student
grid sheet and verify that the required information has been completed.
Remove stray reference sheets. Check to make sure DNS bubbles have not
been gridded by mistake.
 Organize materials and return to your school assessment coordinator.
 Complete the Test Administrator Comment Form at
69
www.FLAssessments.com/FallRetake.
Test Administrator After Testing
Steps for Returning Paper Test Materials
Organize your paper-based materials according to the list below:
• Absent Students – Hold for Make-Up Administrations cover
sheet and unused documents for absent students
• TO BE SCORED – Cover sheet and documents for each test
(FCAT Mathematics Retake, FCAT Reading Retake, FCAT 2.0
Reading Retake)
• NOT TO BE SCORED – Cover sheet and documents (includes
unused documents and documents with the DNS bubble
gridded)
• Test administration manuals, security log, required
administration information, seating chart, Reading Passage
Booklets, used work folders, and Mathematics Reference
Sheets
70
School Assessment
Coordinator
Before, During, and After
Testing
71
School Assessment Coordinator Before Testing
Checklist

Read the test administration manual(s).

Become familiar with Test Administration Policies and Procedures and sign the

Train test administrators and proctors on all applicable content in the Fall 2011
CBT Manual, the Fall 2011 Retake Manual, and the Fall 2011 Accommodations
Guide. Ensure that they, as well as all school administrators, sign the
FCAT/FCAT 2.0 CBT Administration and Security Agreement.
FCAT/FCAT 2.0 CBT Administration and Security Agreement.

Receive test materials from district assessment coordinator, inventory materials
within 24 hours of receipt, and report missing materials or request additional
materials.

CBT: If your school will provide paper reference sheets, ensure an adequate
supply is available for all students.

Communicate the process for collecting required administration information to
test administrators.

Distribute test group codes to test administrators.
72
School Assessment Coordinator Before Testing
Checklist

CBT: Distribute seal codes (if administering FCAT 2.0 Reading Retake) to
test administrators on day 2 of testing.

Make arrangements to test any special program students (e.g., district
virtual instruction programs, Home Education Program) who may be
testing at your school.

Assign proctors, as needed.

Ensure that appropriate test settings are available for all testing rooms.

For students who require accommodations at your school, discuss with test
administrators how accommodations will be provided.

CBT: Verify student information and create test sessions in PearsonAccess.

CBT: Distribute Session Rosters and Student Authorization Tickets on the
day of testing.

Complete any Computer-Based Assessments Certification district readiness
activities as directed by FDOE.
73
School Assessment Coordinator Before Testing
CBT: District Readiness Activities
•
Complete Computer-Based Assessments Certification.
 All schools who will participate in the FCAT or FCAT 2.0 computerbased assessments must complete the survey in the tool.
 The tool is available at: https://app1.fldoe.org/CBT/CertificationTool/
•
The instructions are posted to
www.FLAssessments.com/CertificationGuide.
•
District-level submission is due two weeks prior to the first
day of the computer-based testing window in the district.
Districts will establish school survey deadlines.
74
School Assessment Coordinator Before Testing
Receive Test Materials
•
The first school box is a white box with a red stripe.
•
Work Folders were shipped with the Fall 2011 CBT
Manuals.
•
Inventory the contents of your boxes within 24 hours of
receipt and report any missing materials immediately.
•
See pg. 55 of the Fall 2011 Retake Manual for a list of
materials included in school boxes and special
document boxes.
75
School Assessment Coordinator Before Testing
FCAT 2.0 Reading Retake
•
•
•
Session Length: Each session of the FCAT 2.0 Reading Retake may take up
to half of a typical school day. You are responsible for determining the precise
time frames for half-day sessions at your school and provide test
administrators with specific starting and stopping times.
Seating Charts: Ensure that test administrators maintain a separate seating
chart for each session of the FCAT 2.0 Reading Retake.
Session Signs: Session signs are only used for FCAT 2.0 Reading Retake,
and they remind students of the questions included in each session (Session
1 is 1-27; Session 2 is 28-53).



•
Paper-based tests include two external seals to designate the sessions. There
are no stop signs or other indications of the session break.
Regular computer-based tests will require a seal code to access Session 2.
Accommodated computer-based tests will not have a seal code or an indication
of the session break. Test administrators must monitor students to
ensure they work in the correct session.
CBT: Seal Codes: Four-digit seal codes allow students access to Session 2
of the FCAT 2.0 Reading computer-based test after they have completed
Session 1. Students must be resumed in PearsonAccess prior to beginning
Session 2.
76
School Assessment Coordinator Before Testing
Training
Train Test Administrators and Proctors
• Must be trained on all applicable content in the following:
 Fall 2011 CBT Manual
 Fall 2011 Retake Manual
 Fall 2011 Accommodations Guide
• (If Applicable) Returning paper-based materials.
• CBT: Monitoring test sessions and resuming students in
PearsonAccess
 School coordinators will resume students as needed and may require test
administrators to contact them during testing to request this authorization.
 Test administrators may resume students if PearsonAccess accounts have
been created by the district.
77
School Assessment Coordinator Before Testing
CBT: Training
Train Test Administrators and Proctors (for CBT)
• Securing a student’s computer if a student leaves the room and
will resume testing
Recommended
 Long breaks: student must exit the TestNav system by clicking the X or the
red circle in the top corner and then clicking Yes, exit the test
 Student will not be able to continue testing until he/she is authorized to resume
testing in PearsonAccess.
 Short breaks: visual block (e.g., a file folder) must be applied to obscure the
computer screen or turn off the monitor
• Accessing student comment forms after testing
(www.FLAssessments.com/RetakeStudentCommentForm).
78
School Assessment Coordinator Before Testing
CBT: Training
Train Test Administrators and Proctors (for CBT)
• Test administrators are instructed to contact you in the following
circumstances:
 A student has not participated in a practice test session.
 A student has trouble logging in the first time.
 A student cannot see the shading on the Test Group Code screen.
 A test administrator does not have a Student Authorization Ticket for a student.
 A Student Name or Student ID is not correct (e.g., misspelled) on the Student
Authorization Ticket.
 A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.
 A student Exits the test to finish later and logs out of the test session.
 A student is in the wrong test session.
Provide instructions for test administrators to handle these
circumstances.
79
School Assessment Coordinator Before Testing
PBT: Student Responses for
Special Documents
• In the Fall 2011 Retake Manual, see the school
assessment coordinator responsibilities for each special
document type according to the table below.
Information
Page
Special Documents School Assessment Coordinator
Responsibilities
91
Large Print School Assessment Coordinator Responsibilities
92-93
Braille School Assessment Coordinator Responsibilities
94-95
One-Item-Per-Page School Assessment Coordinator
Responsibilities
96-97
Return Special Documents to District Assessment Coordinator
98-99
80
School Assessment Coordinator Before Testing
CBT: PearsonAccess
Filters and Search Fields in PearsonAccess
• Any column with this button
can be filtered.
 To filter data, click the symbol and enter the filter criteria.
 The column will be filtered according to the search term.
• Clicking on the column heading also allows you to sort the data in
descending or ascending order. Once the data is sorted, an up or
down arrow appears after the column heading.
81
School Assessment Coordinator Before Testing
CBT: PearsonAccess
• Manage Student Information
 PreID upload occurs during the designated PreID window.
 District or school users may add students using the Create New
Student wizard when the PreID window is closed.
• Access Session Roster
 Session rosters are created in PearsonAccess for each test
session.
 Test sessions must be created in PearsonAccess (districts had
option to create test sessions in PreID).
 Students must be assigned to a test session.
 Test sessions can be modified at any time.
• Verify the accuracy of Student Name and Student ID
number.
82
School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create Test Sessions
• Three ways of organizing test sessions
1. By Test Group – only includes students in a particular group (e.g.,
class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing
groups, and session rosters will include only one group of students
testing together. PearsonAccess can also be used to distinguish
between students taking regular computer-based form (Main) and the
accommodated forms.
Disadvantage: will require setup and management of more sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
83
School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create Test Sessions
(continued)
3. By Test Administration – includes all students scheduled to be
tested in a subject during the entire test administration
Advantage: limits setup and management to one session and
additional make-up sessions do not need to be created
Disadvantage: test sessions are open and active during the entire
testing window, which may present a security concern; greater
coordination of testing groups at schools; and may be cumbersome
to locate and manage specific students
84
School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create a New Test Session
1. Log in to PearsonAccess, select Fall 2011 Retakes
administration.
2. Go to Test Management>Manage Test Sessions.
3. Click New Session to go to the New Test Sessions screen.
85
School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create a New Test Session (continued)
4. Enter the session details:





Session Name (50-character limit)
School
Test to be Administered
Default Form Group Type (Main)
Scheduled Start Date (used for planning purposes – a test session will
not start until you click START on the Session Details screen)
86
School Assessment Coordinator Before Testing
CBT: PearsonAccess
Create a New Test Session (continued)
5. Add students to test sessions by:
• Class (View By: Classes)
• Individual Student (View By: Students)
6. Select the check box for each class or student to be added to
a session.
7. Click Save.
8. Return to the newly created test session or to the Manage
Test Sessions screen.
9. Maintain a list of all test sessions. Ensure technology
coordinator cached test content for all sessions and Proctor
Caching is running for sessions prior to the first day of testing.
87
School Assessment Coordinator Before Testing
CBT: PearsonAccess
View and Verify Student Data
The Student Name and Student ID Number must
be correct in PearsonAccess.
• Confirm all students are in test sessions (pg.
71).
• View and verify student data (pg. 71-72).
88
School Assessment Coordinator Before Testing
CBT: Scenario/Action Required
Scenario
Action Required
Student Name or Student ID Number is
incorrect
See Delete a Student (pgs. 72-73) then Add a Student (pgs.
73-75).
Other student information is incorrect
besides Student Name or Student ID
See Manage Other Student Information (pgs. 80-81) and
Update Student Information (pgs. 89-90).
Error in Student Name after first 11
characters of the first name or after the
first 12 characters of the last name
Use the incorrect profile for testing, then update the fields
after testing with the school or district student information
database manager.
Student not included in PreID upload,
student is new to school, or student
transfers from another school or district
See Add a Student (pgs. 73-75). (For a student transfer, do
not attempt to change the student’s enrollment in
PearsonAccess.)
New test needs to be added or changed for
an existing student, or incorrect test format
is assigned (e.g., changing paper to online)
See To change the tests assigned to a student (pgs. 80`).
(Note: changing a test to paper in PearsonAccess will not
automatically order materials or print a PreID label.)
Student not participating in the
administration
Remove from any test sessions. No further action required.
89
School Assessment Coordinator Before Testing
CBT: PearsonAccess
Manage Test Sessions
TASK
DESCRIPTION
CBT
MANUAL
PAGE(S)
View an Existing Test Session
Check the session details and verify that students are
assigned to the correct session.
Add, Move, or Remove
Students
Manage student session assignments
77-78
Classes can be used to manage students in PearsonAccess.
78-79
Manage Other Student
Information
Some student data may be changed in PearsonAccess.
80-81
Technology Coordinator
Proctor Cache Test Items
Proctor Caching is required for efficient test delivery. Provide
technology coordinators with a list of all test sessions for
school.
97-123
Print Student Authorization
Tickets, Seal Codes, and
Session Rosters
Each student needs a Student Authorization Ticket in order to
log in to the test session, and each test administrator needs a
Session Roster.
81-82
Distribute Student Authorization
Tickets and Session Rosters to
test administrators
Student Authorization Tickets and Session Rosters are secure
and should only be distributed on the day the assessment will
be administered.
81-82
Manage Class Information
(optional)
76
School Assessment Coordinator Before Testing
CBT: Assigning Accommodated Forms
Creating an Accommodated Test Session (instructions in
the Fall 2011 Accommodations Guide):
• If your school will set up test sessions by test group, all students
requiring accommodated computer-based test forms (including
assistive devices) will need to be in a separate session and in a
separate testing room from students who are using nonaccommodated CBT forms. (Separate sessions/rooms are required
because the students require different scripts.)
• If your school will set up test sessions by test day or by test
administration, it is not necessary to create a separate session for
students who require accommodated CBT forms. Follow the
instructions for assigning an accommodated form for each student.
91
School Assessment Coordinator Before Testing
CBT: Assigning Accommodated Forms
Assigning an Accommodated Form
(instructions in the Fall 2011
Accommodations Guide) Click “Specify” or “Override” on the Session Details
screen to assign a specific form to a student.
Form Name in PearsonAccess
Accommodations Offered
Lrg Prt
Zoom
Col Con
Scr Rdr
Lrg Prt + Col Con
Lrg Prt + Scr Rdr
Lrg Prt + Col Con+ Scr Rdr
Zoom + Col Con
Zoom + Scr Rdr
Zoom + Col Con + Scr Rdr
Col Con + Scr Rdr
Assistive Devices
Large Print
Zoom
Color Contrast
Screen Reader*
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
Assistive Devices
*Screen Reader is available for the Mathematics test only.
92
School Assessment Coordinator During Testing
Checklist
 CBT: Ensure the test sessions have been started in
PearsonAccess.
 Provide test administrators with additional test materials, as
necessary.
 Monitor each testing room to ensure that test administration
and test security policies and procedures are followed,
seating charts and Security Logs are properly completed,
and required administration information is collected.
 Be available during testing to answer questions from test
administrators.
 CBT: In PearsonAccess, monitor session status and resume
students’ tests, if necessary.
 Arrange for and supervise make-up administrations.
93
School Assessment Coordinator During Testing
CBT: PearsonAccess
Test Session Management Tasks During Testing
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
84-85
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
85
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) and will finish later.
85-87
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete
because of a technical issue without first receiving directions from FDOE or
Pearson. Only mark a student’s test complete if the test is intended to be
scored.
94
School Assessment Coordinator After Testing
Checklist
 Verify that all distributed secure materials have been returned. Report
any missing materials to your district assessment coordinator and
conduct the necessary investigation.
 Make copies of all collected required administration information, seating
charts, and Security Logs and file the copies.
 CBT: In PearsonAccess, stop test sessions and invalidate student tests, if
necessary.
 CBT: In PearsonAccess, record accommodations actually used by
students.
 Organize materials and return them to your district assessment
coordinator.
 CBT: Complete the Fall 2011 CBT School Assessment Coordinator
Comment Form.
 PBT: Complete the Fall 2011 Retake School Assessment
Coordinator Comment Form.
95
School Assessment Coordinator After Testing
CBT: PearsonAccess
Test Session Management Tasks After Testing
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s test
“complete”
Mark a student’s test complete if a student
exits the test and will not resume the same
test.
91-92
Stop test sessions
A test session cannot be stopped until all
students are in “Completed” or “Marked
Complete” status or until “Ready” students
have been removed.
92
Invalidate tests
Any tests that should not be scored must be
invalidated.
92-93
Record
accommodations
All accommodations used by students must
be recorded in PearsonAccess.
93
96
School Assessment Coordinator After Testing
CBT: Record Accommodations
• Instructions provided in the Fall 2011 Accommodations
Guide.
• Must be completed by 4:00 PM EDT Friday of the week
the student tested.
• Test administrators recorded the accommodations codes
for the accommodations actually used on the record of
required administration information.
• Accommodations are associated with the test and not
with the student. They must be recorded for each test
taken by the student.
97
School Assessment Coordinator After Testing
PBT: Prepare Test Materials for Return
Mispackaged materials will delay reporting of student results.
1. Verify that all distributed secure materials have been
returned. Notify your district assessment coordinator
immediately if any secure materials are missing.
2. Check for and remove any stray reference sheets from the
Mathematics test and answer books. Remove any clips from
the FCAT 2.0 Reading Passage Booklets.
3. Make copies of the records of required administration
information.
4. Make copies of all Security Logs and seating charts
and file the copies.
98
School Assessment Coordinator After Testing
PBT: Prepare Test Materials for Return
Mispackaged materials will delay reporting of student results.
5. If a test has been invalidated, verify the DNS bubble has been
gridded and that the document is placed with TO BE SCORED
materials.
Verify that the DNS bubble has been gridded on defective
documents and that the document is placed with NOT TO BE
SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it
has, verify that the DNS bubble has been erased and the
UNDO bubble has been gridded and place the document with
TO BE SCORED materials.
6. Use the cover sheets to separate test materials for return.
99
School Assessment Coordinator After Testing
PBT: Document Count Forms
1. Verify that all documents from make-up sessions are included.
2. Complete a separate form for each document type by
following the instructions on the form. Do not combine more
than one document type under the same count form. Do not
copy blank count forms; however, once the count forms are
completed, you may copy them for your records.
3. Place each completed form on top of the first stack of
corresponding TO BE SCORED test and answer books.
100
School Assessment Coordinator After Testing
PBT: Document Count Forms
101
School Assessment Coordinator After Testing
PBT: Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
102
School Assessment Coordinator After Testing
PBT: Package Materials for Return
•
•
•
•
TO BE SCORED Test and Answer Books – Red-labeled boxes
NOT TO BE SCORED Materials – Yellow-labeled boxes
All Special Documents Materials (if applicable) – White-labeled
boxes
District Assessment Coordinator ONLY box
103
TO BE SCORED Test
and Answer Books
Packaging Diagram
104
Special Documents
Packaging Diagram
105
Technology Coordinator
Before, During, and After
Testing
All instructions for the Technology Coordinator apply
to computer-based test administrations only.
106
Technology Coordinator Before Testing
Checklist
 Read the test administration manual.
 Read theTest Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 CBT Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements,
including screen resolutions set to 1024 x 768.
 Confirm TestNav 6.9 software has been installed (file share or
local install) on all computers to be used for testing.
 Confirm TestHear software has been installed (local install only)
on all computers to be used by students requiring accommodated
CBT forms.
 Ensure all student workstations have successfully loaded the
Infrastructure Trial (see Infrastructure Readiness Guide at
www.FLAssessments.com/AdditionalResources).
107
Technology Coordinator Before Testing
Checklist
 Meet with the school assessment coordinator to discuss the administration
of the computer-based test and walk through the test administration.
 Discuss and implement plans for handling possible technical interruptions
during testing.
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure you are aware of applications that must be disabled prior to testing
(e.g., screen savers, automated virus scan software, remote access
applications, and the Macintosh control strip).
 Computers used for test administration activities (i.e., PearsonAccess)
have the appropriate required version of a standard Internet browser
based on the operating system in use on the computer and the browser’s
pop-up blocker is disabled.
 School has a high-speed connection to the Internet AND the connection is
108
not over-allocated.
Technology Coordinator Before Testing
Checklist
 If a firewall is used, appropriate destination/port/protocol combinations are
allowed through the firewall.
 Any proxy servers have been checked to ensure that the appropriate URLs
are not blocked.
 Internet content filters are configured to allow the specific IP addresses
required for administering computer-based testing.
 Proctor Caching computer(s) have been set up properly.
 A printer is available for printing the Student Authorization Tickets, seal
codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer have not
been updated with any additional software and will not be updated before
testing begins.
109
Technology Coordinator Before Testing
Checklist
 Confirm that test content has been cached for all scheduled test sessions.
Test content is available one week prior to the test administration
window.
 Verify that the performance of your Internet connection is consistent with
expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing
window, and also confirm that no scheduled maintenance or outages are
planned during the entire window.
 Ensure no high bandwidth network activity other than computer-based
testing will be occurring during the testing window.
 If utilizing wireless network connections for computer-based testing:
• Ensure that all computers can effectively communicate with their access point
from the testing location.
• Ensure that all security measures have been properly enabled.
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Technology Coordinator Before Testing
Checklist
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last for
the entire test session.
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
 Disable instant messaging and email notification.
 Disable screen savers, power savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
transferred between the workstation and the servers.
 Alert your school to the dates and times for computer-based testing and
require students and teachers not testing to refrain from using any
streaming media or other high-bandwidth applications while students are
testing.
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Technology Coordinator Before Testing
Checklist
 Ensure student workstations and the user profiles and logins being
used for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp and TestNav/Logs directories.
 Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
 Ensure that test administrators are familiar with how to access
TestNav software from student workstations and how to access the
student comment forms (if shortcuts are provided).
 On each day of testing, confirm the Proctor Caching computer and
Proctor Caching software are turned on and remain running.
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Technology Coordinator Before Testing
Workstation Specifications
General Specifications (Windows/PC and Apple/Macintosh)
Each computer must meet or exceed the following General Specifications in addition to the
applicable Operating System Specifications below:
 500 MB available disk space
 1024x768 screen resolution
 Keyboard and mouse (or other pointing device)
 High-speed internet connection
Operating System Specifications
Windows/PC
Apple/Macintosh
Windows XP (Service
Pack 3)
 Pentium III 733
MHz processor
 512 MB RAM
Windows Vista (Service
Pack 1)
 Pentium III 1 GHz
processor
 1 GB RAM
Windows 7
 Pentium III 1 GHz
processor
 1 GB RAM
Mac OS X 10.4
G3, G4, G5 500 MHz
processor
512 MB RAM
Mac OS X 10.5
Intel, G4, G5 867 MHz
processor
512 MB RAM
Mac OS X 10.6
Intel processor
1 GB RAM
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Technology Coordinator Before Testing
Workstation Specifications
Additional Specifications for TestHear (Accommodated Forms)
• TestHear will operate on Windows PC workstations and on Macintosh workstations that have
Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will
not work on Mac OS X 10.4 or on Macs that cannot also run Windows.
• For students requiring the screen reader, the computer must be equipped with an audio card
and headphones.
• For an optimal student experience, any computer that takes a noticeably long
period of time (e.g., more than 10 seconds) to start and run applications,
even computers which meet the requirements, should not be used for highstakes computer-based testing, if possible.
• The testing platform does not permit access to other applications during
testing. This means that any applications that may automatically launch
during testing will interrupt the student’s testing session, logging the student
out of the test. Applications such as antivirus updates, power management
software (laptops), screen savers, and email with automatic message
notifications should be configured so they do not launch during test sessions.
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Technology Coordinator Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15%
shading on the Test Group Code screen when they first log
in to the test.
• If students cannot see the shading, they must exit the test
and their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are
provided on pgs. 128-129 (Fall 2011 CBT Manual). The
steps for changing contrast and brightness settings will
vary depending on the manufacturer and model of each
individual monitor.
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Technology Coordinator Before Testing
Proctor Caching
• Instructions for installing Proctor Caching are provided in the Fall
2011 CBT Manual.
• Computers used for Proctor Caching do not need to be server-class
machines but should meet the system requirements.

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor
Caching computer in order to obtain test content.


If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process.
For example: if there are 80 computers that may be used for testing
and two Proctor Caching computers, 40 of the testing computers may
be configured to link to Proctor Caching computer A, and the
remaining 40 may link to Proctor Caching computer B.
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Technology Coordinator Before Testing
Proctor Caching
• Proctor Caching Security
 Proctor Caching software stores a copy of the test content on the local
hard drive of the machine on which it runs.
 Test content transmitted and stored by the Proctor Caching computer is
in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test items.
 “Purge cache” function deletes all encrypted test content from the hard
drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of each
administration window.
• Proctor Caching Computer Placement


Proctor caching can be implemented at either the lab- or the schoollevel.
Computer should be located as close as possible on the network to the
student workstations.
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Technology Coordinator Before Testing
TestNav
• Installation instructions are provided in the Fall 2011 CBT Manual.
• Once TestNav has been properly installed and tested, it should
continue to be successful on student workstations through the test
administration, as long as no incompatible software updates are
made.
• Annual updates to TestNav may require re-installation of software.
(There are currently no updates to the software for 2011-2012. The
version of TestNav installed for 2010-2011 can be used for 2011-2012,
unless otherwise indicated by the FDOE.)
File Share vs. Local Install
• Two options for installing TestNav


File Share
Local Install
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Technology Coordinator Before Testing
TestNav
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement in a
large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits potential points of System automation tools, such as SMS
failure
[Windows] and Apple Remote Desktop
[Mac] can make local installs much
easier)
- Requires that configuration changes be
made on each machine
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Technology Coordinator Before Testing
TestHear ePATs
• Students are required to participate in a practice test using
the ePAT with the same accommodations that will be
provided to them on the operational assessment.
• The accommodated ePATs must be downloaded and
installed on the computer workstation that will be used for
the practice test.
• TestHear will only operate on Windows PC workstations
and on Macintosh workstations that have Mac OS 10.5 or
later installed and are running Windows (e.g., via Boot
Camp). TestHear will not work on Mac OS 10.4 or on Macs
that cannot also run Windows.
• Instructions for installing and running TestHear ePATs are
provided in the Fall 2011 Accommodations Guide.
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Technology Coordinator Before Testing
TestHear
• TestHear must be installed on all computers that will be used by
students requiring accommodated CBT forms (e.g., large print, zoom,
screen reader, color contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in
the Fall 2011 Accommodations Guide.
• TestHear ePATs will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed and
are running Windows (e.g., via Boot Camp). TestHear will not work on
Mac OS 10.4 or on Macs that cannot also run Windows.
• Local installation is required for TestHear.
• TestHear accommodated forms are larger than regular TestNav forms.
To help determine bandwidth requirements and to provide an
opportunity to practice loading TestHear forms, accommodated test
data will be added to the Testing Volume Calculator in the TestNav
System Check (www.FLAssessments.com/SystemCheck) and to the
Infrastructure Trial in the Training Center. The FDOE will notify
districts when these features are available.
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Technology Coordinator During Testing
Checklist
 Ensure Proctor Caching software is running on all Proctor
Caching computers.
• Turn on Proctor Caching software

Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching

Mac: once Proctor Caching is initiated it will not have to be restarted
unless it has been manually stopped.
 Monitor each testing room to ensure that there are no technical
issues.
 Be available during testing to answer questions from test
administrators.
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Technology Coordinator After Testing
Tasks
 Purge Test Content from the Proctor Caching Computer
 Complete Comment Form. Please provide feedback that
will be meaningful to the FDOE and the test contractor.
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Fast Facts
• CBT Retakes can run from 10-10-11 through 1021-11 with make-ups (if necessary) 10-24-11
through 10-26-11
– FCAT 2.0 Reading Retake is two sessions that must
be tested over two days.
• PBT Reading Retakes must be administered 1017-11 through 10-21-11.
• PBT materials are due to us no later than:
10-25-11
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Fast Facts
• Seating charts are mandatory.
• Every student must participate in the
appropriate ePATS.
– Keep a record of ePATS taken.
• TestHear must be installed on individual
machines.
– Students with paper-based testing
accommodations take paper tests.
– Students with accommodated forms listed in their
IEP or 504 plan will use TestHear.
125
Fast Facts
• We will email you when PearsonAccess is open
for session creation for Retakes.
• Proctor cache each session to ensure all forms of
the test have been pulled down.
– Work with your technology coordinator to cache
sessions.
126
Fast Facts
• Returning CBT Materials:
– School Test Coordinators Should:
• Store Authorization Tickets, reference sheets, and work
folders until results are reported (and then destroy
them)
• File Security Agreements
• Retain a copy of the seating charts and security logs
• Send only original seating charts and security logs to
the District Test Coordinator
127
QUESTIONS
• If you have questions, call or email one of our
Accountability team members:
 West Zone, East Zone, and Special Centers:
 Rita Effing, [email protected], 337-8627
 South Zone:
 Linda Boyle, [email protected], 337-8352
 Main Accountability Number: 337-8647
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