Transcript SOUTHERN OREGON DIGITAL ARCHIVES (SODA) History Collection

DIGITIZING GROWS
COMMUNITY
Oregon Library Association
Corvallis, Oregon, April 20, 2007
Southern Oregon History
Collection
A Presentation
By
Kate Cleland-Sipfle
And
Dorothy Ormes
Hannon Library
Southern Oregon University
Goals for Today’s Presentation
 Review development of the Southern Oregon Digital
Archive (SODA Bioregion and First Nations)
 Introduce SODA Southern Oregon History Collection
 Acknowledge collaboration/community growing that
made these three collections possible
 Detail issues in collaborating with outside
organizations for digitizing projects
 Encourage collaboration among and beyond Oregon
libraries for cooperative digitizing
First SODA Collections:
Bioregion & First Nations
Beginning Digitizing
Southern Oregon Digital Archives (SODA)
2001 – Award of federal IMLS Grant
2002 - 2004 – Two digital collections based on Hannon
Library collection strengths:
 Bioregion
Depository government documents
Regional monographs
State/Federal agency “grey literature”
 First Nations Public domain anthropology monographs
Public domain articles (pre-1923)
Later studies with copyright permission
Early SODA Collaboration:
Bioregion Collection
 Touching base with government contract
authors
 Sensitivity to endangered species
 Capturing transient digital documents
--providing agencies with CD’s if needed
 Importance of personal contacts then
 Creating/maintaining relations with agencies
--continuing provision of gray literature
Early SODA Collaboration:
First Nations Collection
 Touching base with tribes and authors
 Sensitivity to tribal concerns
-- Ownership of traditional knowledge
-- Location/study of archaeological sites
-- Concerns about misappropriation of tradition
 Importance of personal contacts and
reciprocity then
 Creating continuing relationships with tribes
Example of Tribal Concern:
Seasonality of Stories
The Warm Springs
Tribe gave SOU
Library permission to
digitize this children’s
book for use in any
season. It does not
contain tribal legends.
From: Indian Reading
Series
Stipulation for Warm Springs
Tribal Legend Books
Example: Our Home Then and Now:
How the Hide was Tanned
Historical Representation
From SODA web site:
This site includes some historical materials
that may imply negative representations or
stereotypes of the peoples discussed in the
documents. These documents have been
included as part of the historical record and
should not be interpreted to mean that project
staff endorse or approve of the
representations or stereotypes implied.
-- Relevant to First Nations and History
LSTA Funds History in Southern
Oregon Digital Archives
LSTA Grants for History Collection
 Feb. 2006 - Jan. 2007 – 1st Year
SOU Hannon Library
Southern Oregon Historical Society
Jackson County Library Services
Josephine County Library System
 Feb. 2007 – Jan. 2008 – 2nd Year
Coos, Curry, and Douglas County
libraries and historical societies
Southern Oregon Digital Archives
NEW SODA INTERFACE
http://soda.sou.edu/
History Collection Information and Search Link
http://soda.sou.edu/history.html
Geographic area
Mountains: northern part of Klamath,
Siskiyou and Southern Cascades
Principal Rivers: Rogue, Applegate,
Chetco, Coquille, Umpqua
Northern part of the “State of Jefferson”
Project Partners
2006-07
 Southern Oregon University
 Southern Oregon Historical Society
 Jackson County Library Services
 Josephine County Library System
Access to materials
 Digitize with metadata
 If in OCLC enrich OCLC record
 If in SOU Library catalog, add online link
 Encourage partners to link to SODA or
and/or specific documents on their web sites
 Encourage partner libraries to catalog
SODA. It’s in OCLC! (Collections, too)
Catalog Record: History Collection
Collection Content
MATERIALS
TOPICS
 Books
 Agriculture and Forestry
 Government Documents
 Mining
 Maps
 Commerce
 Correspondence
 Education
 Manuscripts
 Government & Politics
 Oral Histories
 Religious Organizations
 Realia
 Social Life
Realia: Some Examples
 Booster brochures
 Stock certificates
 V.A. Domiciliary Commemorative
 WWII air raid warden kits
 Souvenir Theatre Program
Maps
Early Jackson County toll roads, tunnels, ferries and bridges
by Lawrence E. Mark
Images
Oregon, the picturesque: a book of rambles in the
Oregon country and in the wilds of northern California
by Thomas D. Murphy 1917
Ashland in 1914
Oral Histories - Sources
 Southern Oregon Historical Society *
 Curry Historical Society
 Douglas County Library System *
 Douglas County Historical Society and
Museum – Lavola Baaken Library
Searching the Collection
Timeline for Grant Year 2
 Spring 2005 – recruit new partners in Coos, Curry, and
Douglas Counties
– Public libraries (by district or county)
– Historical museums
 Fall 2005 – negotiate loan of selections from Historical
Archive of Rogue River National Forest
 Fall 2005 and Winter 2006 - Identify specific materials
to digitize from new partners
Project Goals Year 2
 Southern Oregonians will better
understand their history through userfriendly Internet access to materials
representing Coos, Curry, and Douglas
Counties, and the historic impact of
Rogue River National Forest on
Jackson County.
New Partners: Libraries
 Coos County Library Service District
 Chetco Community Public Library
(Brookings, Oregon)
 Gold Beach Public Library
 Port Orford Public Library
 Douglas County Library System
- WPA oral histories (128) recorded
in Douglas County – 1930’s
New Partners: Historical Museums
and Rogue River National Forest
 Coos Historical and Maritime Museum
- Coastal and regional maps
 Curry Historical Society
- Oral histories from Curry County
 Douglas County Museum of History & Natural
History
- Oral histories, correspondence and
manuscripts from Douglas County
 Rogue River National Forest
- Documents and maps from Historical Records
Collection
Questions to Answer Early
 Are any other projects planning to partner with
the organization for digitizing?
 Does the organization control rights to
materials it houses?
 Who or which governing body makes the
decision for collaboration?
 Is the material cataloged or inventoried?
--Do they know what they have?
Collaboration: Things to Work Out
 Which materials will partner want to loan for
digitizing?
 Which formats can actually be digitized at
SOU?
 Which materials can then be selected?
--Usually a collaborative process
 Can partner and SOU collaborate on copyright
clearance, if needed?
 How will partner organization be credited in
SODA?
Practical Concerns
 How will project receive and return materials?
 How long will it take to digitize loaned
materials? (May have to be flexible)
 OK to outsource certain formats?
 Are there any special handling issues
like removing/replacing staples,
or requiring gloves for handling
certain materials?
SOU Personnel
 Kate Cleland-Sipfle – Principal
Investigator
 Jim Rible – Systems Librarian
 Sue Burkholder - Cataloger
 Dorothy Ormes – Cataloger
 Emily Miller-Francisco - Web redesign
 Susan DeRosia – Digitization Technician
 Student assistants (2)
Are you ready to join or venture farther in the
digitizing community?
Thank you for coming!