Transcript PowerPoint Presentation - PowerPoint for Educators

PowerPoint for Educators
A Presentation by Karen Work Richardson
[email protected]
The Power of PowerPoint
• Slide Template Designs
• Blank designs for your own creativity
• Auto-content Wizards (predesigned
slide shows)
• Makes Multimedia Easy!
Touring PowerPoint
Menu Bar
Window Sizing
Buttons
Toolbars
Outline
Pane
Slide Pane
View
Buttons
Status Bar
Notes Pane
To Create a Presentation
Adding Graphics
Adding Excel Data
Using Web Materials
• Use the Insert Menu to put
graphics, sound and video
into slide shows
• Media can be resized once
it is inserted but may lose
quality
– Better to make graphics
smaller than larger
– Making graphics bigger may
increase boxy look (pixels)
• Can have a CD track play
behind the show
Learn more about saving
materials from the web.
Word Art
• Click on the Big Blue A in the Draw Toolbar at the
bottom of the PowerPoint window.
– No toolbar? Go to View/Toolbars and Choose Drawing
• Choose a style from
the Word Art gallery
• Type in your message
• You can edit your
Word Art anytime
by selecting it and
using the Word Art
toolbar.
Organizational Charts
Type name here
Type title here
Type name here Type name here Type name here
Type title here Type title here Type title here
To create a chart, choose Insert/Picture/Organization Chart
OR choose Insert/New Slide and pick the slide that
includes the chart. This feature must be installed as part of
PowerPoint in order to work properly.
Organization Charts
Ms Organizational Charts
GO to Insert on toolbar
Insert...Object
Click on Ms Organizational Charts
Graphs
90
80
70
60
East
West
North
50
40
30
20
10
0
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
To include a graph in your presentation, choose Insert/Chart.
PowerPoint will open a small spreadsheet that allows you to
enter data and design charts just like in Excel.
Tables
Cat
Ball
Hat
Call
Small
Bat
Mat
Pat
Fall
Click a word to hear its vowel
sound.
A table makes an easy way to
organize information.
Click the Insert Table
button on the toolbar or
choose Insert/Table.
Use the Tables and Borders
toolbar to add or delete
cells, format cells, and add
color and graphics.
To Record Narration
Printing a Presentation
• Notes pages for the speaker’s use
• Outline for the participants
• Some people prefer to print several small
slides on a page with room to write notes
beside the slides
• Overhead transparencies
• The complete slide show, slide by slide on
separate pages.
Transitions and Animations
• Slide transitions refer to what happens between
slides
– This slide show is set to random transitions so you can
see all the different ways to change from one slide to
the next.
• Slide animation refers to when and how text and
objects appear on the screen.
– Throughout the show, text appears from the left, one
group of words at a time, when you click the mouse.
– Click the mouse again to make a surprise appear!
Slide Transition - 1
1. In slide or slide sorter view, select the
slide or slides you want to add a transition
to.
2. On the Slide Show menu, click Slide
Transition.
3. In the Effect box, click the transition you
want, and then select any other options
you want.
Slide Transition - 2
4. To apply the transition to the selected
slide, click Apply.
5. To apply the transition to all the slides,
click Apply to All.
6. Repeat the process for each slide you want
to add a transition to.
7. To view the transitions, on the Slide Show
menu, click Animation Preview.
Slide Transitions Dialog Box
Choose Slide Show/Slide Transition
Choose an Effect from the pull
down menu. You’ll see a preview.
Choose how the slide will advance.
Use the mouse click if you will be
running the show. Use automatic if
the show will be self running.
Choose Apply to All to make all
slides transition the same way.
Choose Apply to only have the
transition work on this slide.
Slides can also make sounds when
they transition.
Tip: There is a random transition
choice so each slide will have a
difference effect.
Animating Text and Objects -1
1. In normal view, display the slide that has
the text or objects you want to animate.
2. On the Slide Show menu, click Custom
Animation, and then click the Effects tab.
3. Under Check to animate slide objects,
select the check box next to the text or
object you want to animate.
Animating Text and Objects -2
4. Under Entry animation and sound and
Introduce text (if you are animating text),
select the options you want. For Help on
an option, click the question mark and
then click the option.
5. Repeat steps 3 and 4 for every object you
want to animate.
6. Click the Order and Timing tab.
Animating Text and Objects - 3
7. To change the order of animation, select the
object you want to change under Animation
order, and then click one of the arrows to move
the object up or down in the list.
8. To set the timing, select the object and then do
one of the following:
9. To start the animation by clicking the text or
object, click On mouse click.
Animating Text and Objects - 4
10. To start the animation automatically, click
Automatically, and then enter the number of
seconds you want to have elapse between the
previous animation and the current one.
11. To preview animations, click Preview.
12. Tip A quick way to create basic animation is to
select the object you want to animate (in normal
view), click the Slide Show menu, point to
Preset Animation, and then click the option you
want.
Custom Animation Dialog Box
Choose Slide Show/Custom Animation. All the elements of
your slide are listed in the top box. Put a check in the box
Under each
the Effects
tab,
choose
how
the element
will appear.
beside
element
you
wish to
animate.
For Order
and
All of my
the left.
You can
also choose
Timing,
usetext
theappears
arrows from
to change
the order
in which
how much
of yourChoose
text appears
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elements
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the animation
beginmouse
with a
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3) will just appear in his spot.
mouse
click
or automatically.
Interactivity: Hyperlinks
• You can add a hyperlink to your presentation and
then use it to go to a variety of locations — for
example, a custom show, a specific slide within your
presentation, a different presentation altogether, a
Microsoft Word document or Microsoft Excel
spreadsheet, or an Internet, intranet, or e-mail
address.
• You can create a hyperlink from any object —
including text, shapes, tables, graphs, and pictures.
You insert hyperlinks by clicking Insert Hyperlink.
• Click here to learn more about hyperlinks.
Interactivity: Hyperlinks
• Text that represents a hyperlink appears underlined
and in a color that coordinates with the color
scheme. The color changes after you click a
hyperlink and go to a location, so you can tell which
hyperlinks you've already viewed. Hyperlinks
become active when you run your slide show, not
while you're creating the show.
• Click here to see the Insert Hyperlink Dialog Box.
• Tip: To make my hyperlinks, I highlight the text I
want underlined, then right click and choose
Hyperlink from the menu.
Insert Hyperlink Dialog Box
A hyperlink can point to
An existing file or
web page
A slide within the
current slide show
A new document
An email address
Interactivity: Action Buttons
• Ready-made action buttons (Action Buttons
command, Slide Show menu)
• Insert in your presentation and define hyperlinks
Contain shapes, such as right and left arrows
• Use to include commonly understood symbols for
going to next, previous, first, and last slides
• Use for a self-running presentation or interactive
slide show
• Action buttons for playing movies or sounds
Click for next slide.
Pop Quiz
• Action buttons make it easy to create interactive
slide shows that include quiz-type questions.
• Each quiz questions requires three slides:
– Question with answer choices
– Right answer slide
– Wrong answer slide
• Use action buttons for answer choices and to
navigate between slides
• The next slide begins a Quick Quiz.
Quick Quiz
Which President purchased the Louisiana territory?
Nixon
Adams
Jefferson
Lincoln
Hi, I’m George Washington. I was the
first President of the United States and
did not purchase Louisiana. The US
bought the territory in 1804.
Sorry, Try Again!
• Sorry, you didn’t choose the right President.
Go back and try again. Who was President
in 1804?
Congratulations!
• You’re right! Thomas Jefferson was the President
who bought the Louisiana Territory. He sent
Meriwether Lewis and William Clark to explore
the territory. It took them two years but they made
it to the West Coast and back. Despite great
hardships, only one man died.
• Click the button and try the next question.
Important Tip for Using Buttons
• When using buttons, you don’t want the
user to be able to advance without clicking
a button.
• You MUST turn off the Advance on Mouse
Click in the Slide Transition dialog box.
• Choose Slide Show/Slide Transition and
unclick the Mouse Click button. That
forces the user to click on a button.
Viewing Your Slide Show
• View your slide show right from
PowerPoint
– Choose Slide Show/View Show
– Choose View/Slide Show
– Click the Slide Show button in the View tray at
the bottom left hand corner of the screen
• This button allows you to begin the slide show on
the current slide.
Saving Your Slide Show
• You can save and view your slide show within PowerPoint
at any time.
• Anyone with PowerPoint can both view and edit your slide
show.
• Choose File/Save As and save as a PowerPoint Show so
others cannot
change your work.
To save as a Web page
To save with Pack and Go