Transcript MailMeter - Apnet Solutions

Email & File Archiver Benefits
•Understand Primary Storage Usage
•Optimise Primary Storage
• Control Content
•Server Consolidation
•Reduced Backup Times
•Reduced Restore Times
•Lower Power Consumption
•Sweat Existing Assets
•Utilise Cost Effective Storage for Archived Data
•Reuse existing hardware
•NAS/Low Cost Storage
© 2008 Waterford Technologies, Inc. All Rights Reserved
Investigations
Governance, Risk,
Compliance
Meet FRCP requirements
SOX, GLBA, HIPAA, SEC,
FINRA, BASEL II, FOI, etc.
Avoid fines for failure to
produce emails timely
Reduce Legal Costs
Powerful searching for
fast response to internal
legal and HR requests
Storage Manager
Reduce Storage Usage
Faster backups, better
email server reliability,
mailbox quota extension
Reporting, Monitoring
Policy Management
Confidential data,
inappropriate content jokes, pictures, music,
videos, activities, etc.
MailMeter
Over 2,000 installations worldwide
File Archiving
Archive
Reduce Storage Usage
Retention Management
Control message retention
– ensure legal records
Productivity
Disaster Recovery
Business Intelligence
No downtime
Searching - “90+% of
knowledge is in email”
Archive is separate
from your email server
Faster backups, better
reliability – migrate,
archive, delete files
Introduction to MailMeter File Archiver
Capacity Optimization on your File Servers
• Understand Usage
• Control Content
• Storage Optimization
© 2008 Waterford Technologies, Inc. All Rights Reserved
The Issues - Understanding Usage
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So much data is being stored it has become unmanagable
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Unstructured Data – Active / Static / Junk / Temp
Cost of Storage Hardware
Cost of backups/time to backup
Admins given up
File Servers – filled with user files
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Old files – too busy to clean up
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Unused files – who really needs them anyway?
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Unneeded files – ex-employees, old projects, old software
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Duplicate files – how many copies waste space?
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Generations of files – how many are online?
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Files accessed but not modified– PDF’s,PO’s,Install Sources etc
© 2008 Waterford Technologies, Inc. All Rights Reserved
What is File Archiver
• An Automated Policy Based File Archiving Solution
• File Reporter
• Understand the data, Classify the data
• Active, Static, junk, temporary
• Policy Based Archiving Engine – Librarian
• Utilising Smart Stubs
• De-Duplication for Primary Storage
• Data Management Component
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MailMeter File Archiver
• Server/Agent based process
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The Issues - Understanding Usage
Review data on individual servers
Review data on all servers
Understand Usage
Full Visibility
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Insight and Analysis
Drill in to see
next level
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Housekeeping
Report Choices
Actions
- Restore
- Delete
- Export to Excel
Checkboxes
- Delete
- Restore
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The Issues - Understanding Usage
Age Reports – Identify age of data
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The Issues - Understanding Usage
File Extension Reports – How many xls, doc, pdf, wmv, avi etc…
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The Issues - Understanding Usage
Duplicate Report – How much space wasted through duplication
© 2008 Waterford Technologies, Inc. All Rights Reserved
The Issues - Understanding Usage
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Report Centre
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Centralised View – Report by location or global view
Classify Data Accurately – Active Static junk Temp
Control Content – Automatically delete unwanted data
© 2008 Waterford Technologies, Inc. All Rights Reserved
Active Archiving
Key Concepts
•Automated policy based archiving
•Smart stubbing
•Data Chunking
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Policies
•Type
•Archive, Delete, Stub
•Criteria
•Age, Location, Size, Type
•Schedule
• One time, recurring
© 2008 Waterford Technologies, Inc. All Rights Reserved
Smart Stubs
• A Smart Stub is a Stub Link that can have
multiple properties when accessed
• Traditional File Archiving systems have
dumb stubs
• Can only archive static data
• File Archiver has Smart Stubs
• Can archive any data without fear
© 2008 Waterford Technologies, Inc. All Rights Reserved
Stub Types
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Traditional Stub Options
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On-Demand Stubs – Internet Shortcuts
On Demand Stub Access
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Smart Stub
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Revision Stubs – Opens Webpage allowing users to
restore previous version
Revision Stub Access
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Stub Types
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Smart Stub – Dynamic Stubs
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Transparent Access
File restored to original location
File will restore on user action, or application request
Requires data to be held on DAS and local agent
•Transparent Access to file
•Relevant Application opens automatically
•No additional user interaction required
© 2008 Waterford Technologies, Inc. All Rights Reserved
Intelligent One Click Restore
• Restore individual file
• Find file with search function
• Restore Directory on server
• Restore whole SAN or File Server
• From 48 hours to 4 hours
• No need for backup tapes
• Also if server dies connected to SAN put new
server in if it has a File Archiver Agent on it will
access the Archive with no more change
© 2008 Waterford Technologies, Inc. All Rights Reserved
Data Chunking
• The Archive Files are Data Chunked Automatically
• Data Chunked by Size or Age
• Once Full never changed again
• Means user only backs up last live data chunk
• Traditional File Archiving uses one large single
archive file
• Needs to be backup every night and they are large
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Data Chunking
Specified as UNC Path
Clustered Drive Resource Supported
Master Directory
Location
•Volume
locations
Volume 1
Closed, Static
4GB
Optical Storage
Volume 2
Closed, Static
4GB
NAS Storage
Encrypted
Single Instance
Tamper Guard Certificate
Volume 3
Closed, Static
4GB
NAS Storage
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Volume 4
Open, Active
4GB
SAN/Local Storage
Archived File Server Example
File Server
1Tb of
storage
Report data
generated
900Gb
of
storage
Archive and
File
Virtualisation
(stubbing)
Archive
Location
300Gb
of
storage
4Gb data
archive
chunks
(300Gb = 75
chunks)
Closed ,
Encrypted,
Static
800Gb
of
Storage
800Gb
Reclaimed
storage
100Gb of
storage
Data Cleansing
and deduplication
Data
Compression
Archive and
File
Virtualisation
(stubbing)
File Information
Stored in SQL
Database
Active Archive
Data Chunk
< 4Gb
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SQL Database
(3GB)
Backup Comparison
Current
Full
Backup
Process
1Tb of
storage
Full Backup
1TB Data Backup
Time to Backup 10
Hours
File Server
800Gb
Virtualised
Data
100Gb of
storage
Full
Backup
Process
After
Archiving
Full Backup
4Gb data
archive
chunks
(300Gb = 75
chunks)
Closed ,
Encrypted,
Static
SQL Database
(3GB)
403 GB Data Backup
Time to Backup 4 Hours
Full Backup
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Daily Data Backup After File Archiver
800Gb
Virtualise
d Data
100Gb of
storage
Daily Backup
107 GB Data Backup
Time to Backup 1 Hour
Active Archive
Data Chunk
< 4Gb
Daily Backup
SQL Database
(3GB)
© 2008 Waterford Technologies, Inc. All Rights Reserved
Customer Experiences
•60% reduction in live data
•800,000+ files archived
•>1000 smart stubs accessed per day
•Rolling policy, no administration required, maintained storage growth at
manageable level
•Less than 5% growth of live data
•Increased lifetime of existing SAN by 3 years
•Primary storage de-duplication
•Cost of NAS a third of the cost of upgrading SAN
•SAN before 90% used, after 40% used
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Customer Experiences
•Instant Return on Investment
•Budget for new backup solution and additional storage
•No longer a requirement
•Purchased Archiving solution and had money left over!
•Size of Virtual Server image halved
•Time to image reduced by 50%
•Cost avoidance
•No need to increase size of SAN
•No need to purchase new backup solution
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Customer Experiences
•Cleaned up file server
•Removed old backup to disk set
•Removed ITunes libraries
•Removed duplicated user PST files
•Reclaimed 37% of primary storage through de duplication alone!
•Consolidated File Servers
•5 Servers before, 3 after
•Reduced management costs
•Reduced Maintenance costs
•Reused servers
© 2008 Waterford Technologies, Inc. All Rights Reserved